EMPLOYEE TRAVEL RESOURCES

The following checklist is meant to be a brief overview of the travel arranging process.  Items that can be reserved (not paid) on a District Procurement Card (P-Card) are denoted with an asterisk (*).  This form is a guide for the traveler and/or the administrative assistant of the traveler’s school or department.  

Step One: Develop or obtain all travel related information:

Step Two: Determine mode of transportation:

• Departure and return dates
• Conference registration fees*
• Hotel reservations*
• Transportation
• Flying
• Personal vehicle
• District vehicle
• Call hotel and make reservations.*
• Check meal per diem on district web page.
• Complete the Travel Request/Reimbursement Form, available on district web page.
• Have both traveler and authorizing officer sign travel form.
• Submit travel form to Accounts Payable (fax: (719) 520-2041.

If using their own vehicle:
Traveler will be reimbursed for mileage based upon the District's mileage reimbursement rate upon return.

If using district vehicle:
Reservations can be made for vans and buses through Transportation at (719) 520-2949.

If renting a vehicle:
Approved rental car agencies or listed on the district web.  Be sure to identify yourself as a district business traveler.

Step Three: Final actions and submittal:​​​

• Call hotel and make reservations.*
• Check meal per diem on district web page.
• Complete the Travel Request/Reimbursement Form, available on district web page.
• Have both traveler and authorizing officer sign travel form.
• Submit travel form to Accounts Payable (fax: (719) 520-2041.