GUIDELINES:
Please use these guidelines to assist you in requesting an interpreter for Parent Teacher Conferences.
Parent Teacher Conferences will be held Virtually or by phone only.
- Submit request with a minimum of 5 business days advance notice.
- Parent Teacher Conferences are held in 20 minute increments. 40 minute Parent Teacher Conferences are available for special circumstances i.e. student’s with IEP’s, 504 Plans, BIP’s, etc.. Students must already have these services in place. Please select the appropriate time needed.
- Make the appointment with the parent first! Confirm the parent will be attending and the interpreter services are indeed needed.
- After your request is received it will be assigned to an interpreter. You will then receive a confirmation email from Microsoft Bookings.
- Virtual meetings- your confirmation email will contain a link. Please use this link to join the Teams Meeting with the interpreter.
- Phone meeting- to help avoid delays or miscommunication, please provide a direct phone number where you can be reached. This will allow us to communicate more effectively without needing to go through the front office.
- If you have a presentation, literature, or handouts that you will be reviewing during your appointment please provide a copy in advance by email to eop@d11.org or link so the interpreters can be prepared for your event. Please make sure any links are without a password or permission is given to the assigned interpreter.
3rd Party Vender Guidelines:
- If the request goes through a 3rd party vendor- the appointment will also be virtual or by phone and the EOP office will contact you by email to gather more information and confirm the appointment.
- We are charged for the amount of time requested, whether used or not. Please do not overestimate.
- We are charged for any cancellation with less than 24 hours advance notice.
Please reach out to elizabeth.trujillo@d11.org if you need to adjust or cancel your conference.
