Training times that work for everyone are difficult; therefore, I have created a Video presentation for “all things stipends”.  Please start the slide show from the beginning to hear my narrative part of the PowerPoint.  It’s approximately 12 minutes long so it’s not a huge time investment but the outcome is priceless.  I also updated the Teacher Stipend and Entering Payments Guidebook.  This book contains step by step instructions with screenshots of how to enter the teacher stipends.  Please print the guidebook and feel free to add notes in the margin that help you. Spreadsheets are no longer submitted to HR and are only issued as a tool to help your building or department complete data entry for your location.  Schools and departments have complete control over the stipends as long as they are approved in the Master Agreement.  Also, instead of confusing stipend sheets by the semester, there is now one spreadsheet for the entire year.  The Excel format allows your location to edit as needed for semesters.  Your location does not have to use these spreadsheets, they are only provided as a tool.  The stipend payments will be entered by each school/department’s time entry designee.  Article 15 of the Master Agreement is an excellent source for stipend information.  The stipend portal will open on September 15 which allows schools a month to enter stipends.


    Stipend data entry must be completed by October 15, 2022 for first semester and March 31,2023 for second semester by 4:30 p.m. or the payment may not pull through correctly for payroll.  These dates are consistent every year for an easy addition to your yearly calendar. Stipend payments will be included on the December 1 or June 1 paycheck as specified in the Master Agreement.

    IMPORTANTPlease remember that an ESP, who has a waiver to serve in a stipend position, must record the time each month on his/her timesheets so that it is paid on a monthly basis at their current hourly rate of pay or the overtime rate if weekly worked hours exceed 40 hours.  ESPs are never paid a flat lump sum stipend, as this would be a violation of the Fair Labor Standards Act.  ESP should be entered along with teachers for stipend payments for easy tracking. PeopleSoft has been coded to track for budgeting purposes but will not pay the ESP employee since hourly employees have already been paid through TCP. 


    • Questions about the validity of a stipend, please contact Joe Schott or your building’s association representative (AR)


    • Questions about a Fine Art/VAPA stipend, please contact Laurilea McDaniel, VAPA Facilitator


    • General stipend questions, please contact Compensation OfficeJanit Pollard, Compensation Specialist or Nancy Parker, Director of Compensation 


    Guidebook for Entering Teacher Stipend


    Stipend Forms

    2022-2023 ES Stipend Form

    2022-2023 MS Stipend Form

    2022-2023 HS Stipend Form

    2022-2023 SPED District Department Chair Stipend Form

    2022-2023 CTSO Stipend Form

    2022-2023 Vocational Education Stipend Form