Most products purchased for schools or other sites in the district are sent to the warehouse. Once the product has been received, it is matched up against a purchase order. The shipment will be verified that the items sent match what was ordered. The order will then be received into peoplesoft and sent to the appropriate destination assigned. Equipment such as Audio Visual (A.V.), and computer equipment is processed in the same manner, except that it may be assigned an asset tag number if it is valued $500.00 or above, any other non-AV item over $5,000.00 is considered capital Asset and needs to be added into the sites inventory by Mr. Al Johnson in accounting (520-2048), otherwise the equipment is just marked as school district property.
Tagging AV Equipment:
We only
provide tags for A.V. items that cost $500.00 or above, “this
is a School Board Policy”. If
you do have equipment that meets this and was NOT
purchased by way of a District Purchase Order, you must provided the following
information to the Warehouse before we can provide you any tags. Once this
information is provided, we will send out the tags, compiled and provided to Mr.
Al Johnson this information so it can be added to your schools inventory.
The identifying information
we need for tagged items is as follows:
Item Description:
Manufacturer:
Model #
Serial #
Cost/Price:
Acquisition date/Date
Purchased:
Location/ school or
Dept:
Custodian (room where
the item will be placed):
In addition we also need the
following to provide to the Accounting Department for Each item purchased:
Fund code:
Dept I.D. (may, or may
not be the same as location):
SRE (usually “00”):
Program:
Account:
Project:
NOTE: Computers received and marked at the Warehouse MUST first be sent to T.I.S.S. for configuration and imaging before the site will receive them. If more then three computers were ordered, only one of the systems will be sent in for imagining.
The warehouse also ships orders back to vendors either because an item was incorrectly ordered or shipped in error ONLY if purchased by way of a District Purchase Order. If an item was ordered wrong, it is up to the school or site that ordered the product to pay for the return shipping costs. They must also contact the buyer to arrange for the return, (this may be done by sending the product back to the warehouse with our driver after the buyer has issued us a request for the pick). If an item was sent in error, it is up to the vendor to pay for shipping. We usually use UPS delivery service, or if it is an item over 76 LBS, it may be returned using a freight company.
Below is a list of steps to take when returning merchandise.