NovusAGENDA

Meetings

Colorado Springs School District 11

SPECIAL BOARD OF EDUCATION MEETING/WORK SESSION

Boardroom, Main Administration Building, 1115 N. El Paso Street, CSC 80903
Call to Order at 5:30 p.m.
June 3, 2009
5:30 PM

Back

A.	PRELIMINARIES

1 -	Call to Order
	Call to order by the President.

2 -	Roll Call
	Charles Bobbitt, Director John Gudvangen, Treasurer Tami Hasling, President Sandra Mann, Director Bob Null, Director Tom Strand, Vice-President Janet Tanner, Secretary

3 -	Adoption of the Agenda
	The agenda presented to the Board in the Boards packet will be considered for approval at this time.
	Recommendation That the Board of Education adopts the agenda, as presented (and/or amended).

B.	ACTION ITEM

1 -	FY09/10 Budget Adoption and Modification Procedures - 10 minutes
	Procedures for the adoption of the FY2009-2010 budget have been developed for the purpose of supporting effective decision-making by the Board of Education and for the facilitation of accurate and timely data provided by staff. Presenters: Mr. Gustafson/Mr. Wieck Ref. Pages: 3
	Recommendation That the Board of Education approves the budget procedures, as submitted by the Administration.

C.	WORK SESSION

•	DAAC Budget Committee Final Report - 30 minutes
	The Board of Education will receive information pertaining to the DAAC Budget Subcommittee's review of prior year and current year incremental budget requests, budget modifications, Grants Fund, various General Fund programs and identified areas of budgetary savings for the next school year. Prepared by: Ms. Chiado, DAAC Budget Committee Chair Ref. Pages: 4-8

•	FY09/10 Budget
	Based on the Preliminary Budget Development Assumptions presented in April, our final School Finance Act reconciliation from last week, our preliminary fund balance forecast, and our anticipated June budget modifications, the administration believes approximately $4 million in budget cuts are needed to balance next year's budget, $1 million of which is mandated from Administration. Since the Board of Education last met on May 20, 2009 the budget office has completed the FY09-10 Proposed Budget. A copy of this document has been sent to the Board of Education under separate cover. The document will provide a beginning point from which reductions and cuts can be weighed as well as decisions regarding June modifications to the budget can be made prior to adoption. Presenters: Mr. Gustafson/Mr. Wieck Ref. Pages: 9-13

D.	ADJOURNMENT

1 -	Time of Adjournment

Meetings

Back

A.	PRELIMINARIES

1 -

Call to Order

Item Action:
None

Call to order by the President.

Motions
Motion Type	Motion Text	Made By	Seconded By	Motion Result

2 -

Roll Call

Item Action:
None

Charles Bobbitt, Director John Gudvangen, TreasurerTami Hasling, President Sandra Mann, Director Bob Null, Director Tom Strand, Vice-PresidentJanet Tanner, Secretary

Motions
Motion Type	Motion Text	Made By	Seconded By	Motion Result

Present at Roll Call were President Tami Hasling, Vice-President Tom Strand, Secretary Janet Tanner, and Directors Charlie Bobbitt, Sandra Mann and Bob Null. Treasurer John Gudvangen was absent from this meeting. Also present: Superintendent Dr. Nicholas Gledich, Deputy Superintendent of Personnel Support Services Dr. Mary Thurman, Chief Financial Officer/Deputy Superintendent Mr. Glenn Gustafson, Deputy Superintendent of Educational Support Services Mr. Michael Poore, Human Resources Division Head Mr. David Schenkel, Communications Director Ms. Elaine Naleski, and Secretary to the Board of Education Julie Rene Stevens.

3 -

Adoption of the Agenda

Item Action:
None

The agenda presented to the Board in the Boards packet will be considered for approval at this time.

Recommendation

That the Board of Education adopts the agenda, as presented (and/or amended).

Motions
Motion Type	Motion Text	Made By	Seconded By	Motion Result
Approve		Tom Strand	Jan Tanner	Passed
Director Strand moved that the Board of Education adopts the agenda, as presented. Director Tanner seconded the motion, which passed, 6/0. Director Gudvangen was absent.

B.	ACTION ITEMS

1 -

FY09/10 Budget Adoption and Modification Procedures - 10 minutes

Item Action:
Approved

Procedures for the adoption of the FY2009-2010 budget have been developed for the purpose of supporting effective decision-making by the Board of Education and for the facilitation of accurate and timely data provided by staff.Presenters: Mr. Gustafson/Mr. Wieck Ref. Pages: 3

Recommendation That the Board of Education approves the budget procedures, as submitted by the Administration.

Motions
Motion Type	Motion Text	Made By	Seconded By	Motion Result
Approve		Jan Tanner	Tom Strand	Passed
Director Tanner moved that the Board of Education approves the budget procedures, as submitted by the Administration. Director Strand seconded the motion. Director Null amended the motion to include timely receipt of information to board members in order to facilitate them making decisions on the budget. Director Bobbitt seconded the motion. Discussion followed. Director Null commented on the lack of information on requests for more information that board members had made, specifically the 9th grade academies and Saturday Schools. The amendment failed, 3/3. Directors Hasling, Strand and Tanner voted no. The board returned to the main motion. The main motion, that the Board of Education approves the budget procedures, as submitted by the Administration, passed, 4/2. Directors Bobbitt and Null voted no.

C.	WORK SESSION

•	DAAC Budget Committee Final Report - 30 minutes	Item Action: None
	The Board of Education will receive information pertaining to the DAAC Budget Subcommittee's review of prior year and current year incremental budget requests, budget modifications, Grants Fund, various General Fund programs and identified areas of budgetary savings for the next school year.Prepared by: Ms. Chiado, DAAC Budget Committee ChairRef. Pages: 4-8

Motions
Motion Type	Motion Text	Made By	Seconded By	Motion Result
	5:53 p.m. DAAC Presentation
DAAC Budget Committee Chair Wendy Chiado presented the DAAC Budget Subcommittee's review of prior year and current year incremental budget requests, budget modifications, Grants Fund, various General Fund programs and identified areas of budgetary savings for the next school year. The findings are in a report attached to the June 3 special meeting/work session agenda. Discussion, questions and answers followed.

•	FY09/10 Budget	Item Action: None
	Based on the Preliminary Budget Development Assumptions presented in April, our final School Finance Act reconciliation from last week, our preliminary fund balance forecast, and our anticipated June budget modifications, the administration believes approximately $4 million in budget cuts are needed to balance next year's budget, $1 million of which is mandated from Administration. Since the Board of Education last met on May 20, 2009 the budget office has completed the FY09-10 Proposed Budget. A copy of this document has been sent to the Board of Education under separate cover. The document will provide a beginning point from which reductions and cuts can be weighed as well as decisions regarding June modifications to the budget can be made prior to adoption.Presenters: Mr. Gustafson/Mr. Wieck Ref. Pages: 9-13

Motions
Motion Type	Motion Text	Made By	Seconded By	Motion Result
	7:10 p.m.
Senior Budget Analyst Ken Wieck reviewed budget documents with the board.

D.	ADJOURNMENT

1 -

Time of Adjournment

Item Action:
None

Motions
Motion Type	Motion Text	Made By	Seconded By	Motion Result

The Board of Education adjourned at 11:45 p.m. Julie Rene Stevens, Secretary to the Board of Education