| A.3 - |
Moment of Silence - |
| A.4 - |
Adoption of the Agenda - |
| A.5 - |
Executive Session - |
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The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to:
1) property transactions [per C.R.S. 24-6-402(4)(a)] [particular matter:];
2) X legal advice [per C.R.S. 24-6-402(4)(b)] [particular matter: Negotiations/Meet & Confer; Current Superintendent's Contract, Personnel];
3) security arrangements or investigations [per C.R.S. 24-6-402(4)(d)] [particular matter:];
4) X negotiations [per C.R.S. 24-6-402(4)(e)] [particular matter: Negotiations/Meet & Confer];
5) X personnel [per C.R.S. 24-6-402(4)(f)] [particular matter: Personnel, Current Superintendent's Contract];
6) individual student(s) [per C.R.S. 24-6-402(4)(h)] [particular matter: ]; 7) documents that may not be disclosed under the Colorado Open Records Act [per C.R.S. 24-6-402(4)(g)] [particular matter ]; and 8) matters required to be kept confidential by state or federal law [per C.R.S. 24-6-402(4)(c)][specific legal citation:].
Executive Session from approximately 5:30 p.m.-7:00 p.m. The Board of Education will reconvene into regular session at approximately 7:00 p.m.
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Recommendation To convene into Executive Session. The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to property transactions, legal advice, security arrangements or investigations, negotiations, personnel, individual students, documents that may not be disclosed under the Colorado Open Records Act and matters required to be kept confidential by law. |
| A.6 - |
Pledge of Allegiance - |
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District 11 Celebrates 2008-2009 Crystal Apple Teacher Awards
The D-11 Crystal Apple Teacher Awards program, sponsored by El Paso Council PTA, honors teaching excellence and recognizes outstanding examples for young people who want to be teachers.
The 2009 Crystal Apple Teacher Award recipients are Erin Christopher Ahnfeldt, Doherty High School;Leslie J. Barthlow, Holmes Middle School;Charlee Passig Archuleta, Rogers Elementary School;Alan Combs, Coronado High School;Charlotte C. Hood, Penrose Elementary School; and Anita Waller, Fremont Elementary School.
The 2009 Crystal Apple Teacher Award nominees are Diana Biggs, Jenkins Middle School; Gale Derrick, Taylor Elementary School; and Christina Watson, Audubon Elementary School
All Crystal Apple nominees and recipients were recognized at a formal awards banquet on Tuesday, May 5, at the Crowne Plaza Colorado Springs.
Presenter: Ms. LouAnn Dekleva
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| A.8 - |
Modification of the Agenda - |
| B.1 - | CSAP 3rd Grade Reading Report - 15 minutes | | | District 11’s 2009 3rd Grade Reading scores have improved by 3 percentage points overall compared to 2008, and have improved each year for the past three years. 57% of our elementary schools had scores that were higher than the Colorado State average. 64% of our elementary schools had the same or better scores than last year. Twenty two schools’ scores went up, while only 16 went down.
Presenter: Dr. Demi-Smith |
| C.1 - | Adoption of Consent Items - 2 minutes | | | Consent items are placed in the consent portion of the agenda. If board members have any questions concerning these items, they should be directed to the Superintendent or designee prior to the board meeting. If discussion is required on any one of the items, it may be removed from the consent agenda. Those items indicated as being consent items will be adopted by one single motion unless a member of the board requests an item be removed from the consent agenda.
Ref. Pages: 15-17 | | | Recommendation To adopt all consent items as designated in the agenda. Consent items: - C.2. Minutes of Board Meetings
- C.3. District-wide Closure
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| C.2 - | Approval of Board Meeting Minutes | | | Ref. Pages: Under Separate Cover | | | Recommendation That the Board of Education approves the minutes of the April 15, 2009, special board meeting. All minutes are available on the district website after approval by the Board of Education.
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| C.3 - | District Wide Closure April 17, 2009 | | | According to Board policy, the Superintendent or his designee is authorized to close schools for specified emergencies. School District 11 was closed on April 17, 2009, due to inclement weather.
| | | Recommendation That the Board of Education approves the district-wide closure of School District 11 on April 17, 2009, as submitted by the Administration.
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| D.1 - | Citizens' Comments | | | The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:
1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda, 2.) At the beginning of Action for the purpose of addressing action items only, and 3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only. Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit. In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.
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| D.2 - | Contract Awards - 20 minutes | | | The purpose of this agenda item is to have a standing agenda item in place on a continual weekly basis. This agenda item will be used for capital investment and other contracts. Timing of contract actions is such that it will require continual expeditious board approval of contracts. Some weeks will not have any contracts, while many other weeks will have lists of proposed contracts for board approval. Each week a reference will be submitted listing any proposed contract actions with appropriate information. Solicitation documents and information about each procurement action are available for examination and review in the Business Office.
West Intergenerational Learning Center Relocation to Buena Vista
West Middle School will become a K-5 and a 6-8 school for school year 2009-2010. The new K-5 school will occupy the west wing of West Middle School, which was built by the City for the Intergenerational Learning Center. Under the terms of Intergovernmental Agreement (IGA) C2000-0227 with the City, the District can terminate the IGA; however, we must provide the City a new location that will satisfy the needs of the intergenerational program. We have negotiated a title transfer of the Buena Vista School site to the City for the intergenerational learning area of West Middle School.
Presenters: Mr. Gustafson/Mr. Elliott
Ref. Pages: 19-21 | | | Recommendation that the Board of Education approve the title transfer of the Buena Vista property to the City of Colorado Springs.
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| D.3 - | Budget Transfers, Appropriations and FTE Approvals | | | Board Policy DBJ-Budget Transfers requires the board to approve budget transfers for any fund when: (1) the aggregate amount to be transferred to support any line item, single issue or purpose exceeds $100,000; or (2) the accumulation of budget transfer needs is expected to significantly impact the annual budget; or (3) transfers from one major function category to another major function category exceed $20,000 or (4) strategic plan resource allocations need to be re prioritized. Board approval is also required for general fund contingency transfers over $50,000, or in the event the contingency reserve will be reduced by more than 25% for the fiscal year. Board policy DBJ also states that all capital reserve fund project budget appropriations shall be approved by the board; therefore, any transfer of unspent, or unencumbered monies to other projects, shall be approved by the board. CRS-32-109 (1) (f) (l) states the Board of Education has the specific duty to employ all personnel...and to fix and order paid their compensations. Since the budgetary impact of adding a new position must first be considered prior to the hiring process, Board approval is required when there is a proposed change to the authorized staffing level. |
| D.4 - | Personnel Recommendations - 5 minutes | | | The Division of Human Resources provides for consideration a list of Personnel Recommendations. The Board may remove an individual personnel recommendation for separate consideration by amending the original motion to approve the recommendation list.
Presenters: Dr. Thurman/Mr. Schenkel
Ref. Pages: 23-28& Executives/Professionals | | | Recommendation That the Board of Education approves the May 6, 2009, Personnel Recommendations, as submitted by the Administration.
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| E.1 - | Citizens' Comments | | | The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:
1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda, 2.) At the beginning of Action for the purpose of addressing action items only, and 3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only. Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit. In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.
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| E.2 - | Consideration of the District's Hearing Impaired Program - 20 minutes | | | On February 25, 2009, the Board of Education recommended that the Jefferson Deaf and Hard of Hearing program be relocated to Stratton Elementary School. On April 8th, the Board of Education directed the Administration to reconsider the relocation of the program and return to the Board of Education with a recommendation on May 6th .
Presenters: Ms. LeBrasse/Ms. Claybaugh
Ref. Pages: 32-33 | | | Recommendation Of the three options presented, administration recommends Option 1: continue with the Board approved reutilization plan to move the Deaf and Hard of Hearing Pre-K-5 program to Stratton Elementary School.
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| E.3 - | Chipeta & Trailblazer Boundaries - 30 minutes | | | Boundary recommendations for Chipeta and Trailblazer Elementary Schools were revisited by our Boundary Advisory Committee to determine if a more balanced approach to student enrollment could be achieved.
Presenter: Dr. Thurman
Ref. Pages: 34-39 | | | Recommendation that the Board of Education approves the boundary changes for Chipeta and Trailblazer Elementary school:
1. Leave the boundaries between Chipeta and Trailblazer as is until a decision about a PK-8 program for Trailblazer has been approved and then determine a true boundary balance between the two schools based on programs approved for each building.
2. Move the area west of Centennial from Jackson to Chipeta (33 students).
3. Move the Kissing Camels area from Howbert to Chipeta (17 students, 10 of these students already permit to Chipeta).
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| F. | REPORTS AND DISCUSSION ITEMS |
| F.1 - | Superintendent/Administrative Reports - 50 minutes | | | This agenda item is reserved for presentations, status reports, and announcements to the Board by the Superintendent and the Administration that have not been provided as information only in the Board packets. Unless otherwise directed by the Board, annual and standing reports not requiring Board action are to be provided in hard copy for information only in the Board Director packets. The superintendent has the opportunity to report on a range of topics during this time. - Employee Benefits Philosophy Discussion - Miguel Nuñez (30 minutes) Ref. Pages: 40-50
- Swine Flu Update - Mike Poore/Glenn Gustafson (20 minutes)
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| H. | ADMINISTRATION’S TASK LIST REVIEW AND UPDATE |
| H.1 - | Task List Review 2 minutes | | | The Administration Task List consists of requests from Board directors for information/analysis within specified time lines and will be reviewed and updated during this time. These requests should primarily be tasking for information/analysis and should not be for the scheduling of future agenda items. A recommendation should be included with the task for the purpose indicating as whether or not it needs to be included on the Calendar. Items may be added to the task list with the agreement of four Board Directors as indicated by head nods.
Ref. Pages: 55-59 |
| I. | CALENDAR REVIEW AND UPDATE |
| I.1 - | Calendar Review 2 minutes | | | The Board's Calendar will be reviewed and updated during this time.
Items may be added to the Calendar with the agreement of four Board Directors as indicated by head nods.
To look at district events and to access the District Calendar go to our home page at www.d11.org. On the left hand side of the screen, click on Calendars, then D11 Calendars. In the center of that page, in the drop down box, select District Calendar.
Upcoming meetings/events (tentative) refer to the attached Master Planning Calendar: - May 6, 2009, regular meeting
- May 13, 2009, work session/retreat
- May 20, 2009, regular meeting
Ref. Pages: 60-71 |
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