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Roll CallCharles Bobbitt, Director John Gudvangen, Treasurer Tami Hasling, President Sandra Mann, Director Bob Null, Director
Tom Strand, Vice-PresidentJanet Tanner, Secretary
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Item Action:
None |
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Motions
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Present at Roll Call were President Tami Hasling, Vice-President Tom Strand, Secretary Janet Tanner, Treasurer John Gudvangen and Directors Charlie Bobbitt, Sandra Mann and Bob Null. Also present: Superintendent Dr. Nicholas Gledich, Deputy Superintendent of Personnel Support Services Dr. Mary Thurman, Deputy Superintendent of Educational Support Services Mr. Michael Poore, Human Resources Division Head Mr. David Schenkel, Communications Director Ms. Elaine Naleski, and Secretary to the Board of Education Julie Rene Stevens.
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| A.3 - |
Moment of Silence - |
| A.4 - |
Adoption of the Agenda - |
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Item Action:
Approved |
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Recommendation That the Board of Education adopts the agenda, as presented (and/or amended). |
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Motions
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Motion
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| Approve |
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Tom Strand |
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Passed |
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Director Strand moved that the Board of Education adopts the agenda, as amended by removing action items C2-Contract Awards and C3-Budget Transfers, Appropriations & FTE Approvals, as there were no contract awards, budget transfers, appropriations or FTE approvals, add an addendum to C4-Personnel Recommendations, and move non-action item D2-Acceptance of the Policy Revision: Policy AD: Educational Philosophy – School District Vision, Mission and Goals, to action, as action item C13. Director Bobbitt seconded the motion, which passed, 7/0.
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| A.5 - |
Executive Session - |
| A.6 - |
Pledge of Allegiance - |
| A.8 - |
Modification of the Agenda - |
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During this time citizens may speak to items not found on tonight's agenda. Sign up forms are available prior to the start of the meeting.
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Item Action:
None |
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Motions
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Kim Campbell |
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Kim Campbell, topic: security guard. Ms. Campbell spoke about doing her job and said the incident that happened was very unfortunate and that her job calls for her to be direct sometimes, and forceful. She said she would do it again to prevent our students from harm and to keep them safe and Sabin safe.
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Norman Marshall |
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Norman Marshall, topic: Elimination of Assistant Building Mechanics Positions. Mr. Marshall said his assistant was on vacation and he felt that he needed to speak on his behalf. Mr. Marshall advised that he was the building mechanic at Wasson High School and he gave examples of why two building mechanics were needed at Wasson.
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Christina and Kayla Vetter |
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Christina and Kayla Vetter, topic: Keeping Sabin's Security Officer, Kimberly Campbell. Mrs. Vetter said that with the influx of students to Sabin from the closure of Irving Middle School, it was important to have the stability of the same campus security officers they have been used to dealing with. Her daughter Kayla spoke about her positive experiences with Kim Campbell. Both spoke in favor of retaining Kim Campbell as a campus security officer at Sabin.
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James Hoy |
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James Hoy, topic: Kim Campbell and Building Mechanic Cuts. Mr. Hoy said that he worked with Kim Campbell at Sabin for four years and spoke highly of her skills and of in favor of retaining her as a campus security officer.
Mr. Hoy is the current building manager at Coronado High School. He stated his concern with the proposed cut of assistant building mechanics. He asked the board to take a closer look and reconsider the proposal to cut this position.
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Gregg Stevens |
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Gregg Stevens, topic: Proposed Cut-Building Mechanics. Mr. Stevens is the current building manager of Mitchell High School. He spoke against the proposed cut. He said if this proposal was approved it would add pressure to his job; he also said that the same type of thing had been done with groundskeepers-housing them in Facilities and not at the school and said it was not working and that Mitchell does not look as good as it did before when it had a grounds keeper. Mr. Stevens said it would add strain to the school and asked the board to leave the assistant building mechanic position at the schools.
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| B.1 - | Adoption of Consent Items - 2 minutes | Item Action:
Approved | | | Consent items are placed in the consent portion of the agenda. If board members have any questions concerning these items, they should be directed to the Superintendent or designee prior to the board meeting. If discussion is required on any one of the items, it may be removed from the consent agenda. Those items indicated as being consent items will be adopted by one single motion unless a member of the board requests an item be removed from the consent agenda. | | | | Recommendation To adopt all consent items as designated in the agenda. Consent items: - B.2. State Cash Flow Loan Program
- B.3. Revised School Calendar for 2009-10
- B.4. Proposed Board Meeting Dates for 2009-10
- B.5. Approval of Board Meeting Minutes
- B.6. District Improvement Plan
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Motion
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Motion
Result
| | Approve | | Tom Strand | Jan Tanner | Passed | Director Strand moved that the Board of Education adopts all consent items as designated in the agenda. Director Tanner seconded the motion, which passed, 7/0.
Consent items:
- B.2. State Cash Flow Loan Program
- B.3. Revised School Calendar for 2009-10
- B.4. Proposed Board Meeting Dates for 2009-10
- B.5. Approval of Board Meeting Minutes
- B.6. District Improvement Plan
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| B.2 - | State Cash Flow Loan Program FY09/10 | Item Action:
None | | | In order to participate in the state interest-free loan program, the district must adopt the attached resolution and submit cash flow worksheets to the state treasurer’s office in June 2009. At this time, we are still unsure of the final borrowing amount but anticipate that it will be less than $10 million. It is absolutely essential that the district borrow funds in order to meet its cash flow requirements (payroll). Prepared by: Mr. Gustafson/Mr. Struck
Ref. Pages: 13-33 | | | | Recommendation That the Board of Education adopts the resolution authorizing the district’s participation in the State Treasurer’s Interest-free Loan Program for FY 09-10, as submitted by the administration.
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| | | | | | | The Board of Education adopted the resolution authorizing the district’s participation in the State Treasurer’s Interest-free Loan Program for FY 09-10, as submitted by the administration.
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| B.3 - | Revised School Calendar for 2009-2010 School Year | Item Action:
None | | | The 2009-2010 calendar was adopted on March 18, 2009 with a professional development day incorrectly scheduled on September 28, 2009. The calendar is being submitted for revision of this date. The corrected date is September 18, 2009. Prepared by: Dr. Thurman
Ref. Pages: 34-36 | | | | Recommendation That the Board of Education approves the revised 2009-2010 calendar with the corrected professional development date in September.
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| | | | | | | The Board of Education approved the revised 2009-2010 calendar with the corrected professional development date in September. | |
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| B.4 - | Proposed Board Meeting Dates for the 2009-2010 School Year | Item Action:
None | | | Per Board of Education policy, the board meets on the second and fourth Wednesdays of each month; however, special meetings may be called at any time at the board’s discretion. A schedule of the regular Board of Education meetings is posted on the bulletin board outside the boardroom in the Administration Building. Please note the asterisked dates on the schedule attached, which are tentatively designated for Special Meetings/Work Sessions, as needed.Prepared by: Dr. Gledich/Julie StevensRef. Pages: 37-39 | | | | Recommendation That the Board of Education approves the Meeting Dates for the 2009/2010 school year, as submitted.
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| | | | | | | The Board of Education approved the Meeting Dates for the 2009/2010 school year, as submitted.
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| B.5 - | Approval of Board Meeting Minutes | Item Action:
None | | | Prepared by: Julie Stevens
Ref. Pages: Under Separate Cover | | | | Recommendation That the Board of Education approves the minutes of the May 8, 2009, special board meeting, the May 20, 2009, regular board meeting and the June 3, 2009, special board meeting/work session. All minutes are available on the district website after approval by the Board of Education.
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| | | | | | | The Board of Education approved the minutes of the May 8, 2009, special board meeting, the May 20, 2009, regular board meeting and the June 3, 2009, special board meeting/work session. All minutes are available on the district website after approval by the Board of Education. | |
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| B.6 - | District Improvement Plan | Item Action:
None | | | Colorado Department of Education (CDE) requires the submission of a District Improvement Plan (DIP) by June 1. A draft has been submitted, but needs to be approved by the Board of Education to become finalized. Prepared by: Dr. Demi-Smith
Ref. Pages: 41-57 | | | | Recommendation That the Board of Education accepts the District Improvement Plan, as submitted by the administration.
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| | | | | | | The Board of Education accepted the District Improvement Plan, as submitted by the administration.
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| C.2 - | Contract Awards | Item Action:
None | | | No action requested. | | | | | Motions | |
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| | There were no contract awards | | | | | |
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| C.4 - | Personnel Recommendations-5 minutes | Item Action:
Approved | | | Prepared by: Dr. Thurman
Ref. Pages: 61-72 | | | | Recommendation That the Board of Education approves the June 24, 2009, Personnel Recommendations, as submitted by the Administration.
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| | Approve | | Jan Tanner | Sandra Mann | Passed | Director Tanner moved that the Board of Education approves the June 24, 2009, Personnel Recommendations, and addendum, as submitted by the Administration. Director Mann seconded the motion, which passed, 7/0.
The Board of Education approved the June 24, 2009, personnel recommendations submitted by the administration.
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| C.5 - | Mill Levy Override Plan Amendment - Charter Schools - 15 minutes | Item Action:
Approved | | | When the District’s Mill Levy Override (MLO) Plan was approved in 2000 one of the line items of the plan was funding for the District to offset the cost of charter schools. Subsequent to the passage of the MLO, the Board of Education approved a plan amendment to modify the Program Implementation Plan (PIP) and the definition in order to allow existing charter schools to participate in the MLO for applicable line items. One of those existing charter schools was the Emerson-Edison Charter School. Now that Emerson-Edison will no longer exist as a District charter school, the District needs to once again amend this portion of the MLO plan. Prepared by: Mr. Gustafson
Ref. Pages: 73-78 | | | | Recommendation That the Board of Education approves the MLO Plan Amendment with Emerson’s funding to be redirected to all D11 charter schools on a per-pupil basis, as submitted by the administration.
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Motion
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Motion
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Seconded
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Motion
Result
| | Approve | | Charles Bobbitt | Jan Tanner | Passed | Dr. Gledich introduced the topic and provided a brief history of this item. This has been reviewed and analyzed by a previous board president; the Mill Levy Oversight Committee had provided input, and it had been reviewed by legal counsel. The consensus was that it was appropriate to clean up the language of the plan amendment and the plan amendment could specify that funds go to charter schools and allow them to reimburse the district for charter growth. Dr. Gledich commented that the oversight committee unanimously recommended that the funds be redistributed to district charter schools, and that administration concurs with that recommendation. Dr. Gledich suggested that the Mill Levy Oversight Committee work with charter schools to develop specific measurable outcomes/performance measures. He said that he asked Glenn Gustafson/CFO to work with all the departments for that same standard.
Director Bobbitt moved that the Board of Education approves the MLO Plan Amendment with Emerson’s funding to be redirected to all D11 charter schools on a per-pupil basis, as submitted by the administration. Director Tanner seconded the motion.
Director Bobbitt spoke to the motion and said he was in favor of holding the charter schools accountable; he also liked the idea that some of the schools that weren't receiving funding now would.
Discussion, questions and answers followed. Mr. Plute, chair of the committee was invited forward to speak on behalf of the MLO oversight committee recommendation; discussion continued.
Director Gudvangen asked about the possibility of asking for this to be reconsidered, which would provide an opportunity for further discussion, perhaps in one of the August meetings. He asked, could they do that and still start the fiscal year? Dr. Gledich replied that he felt they could, but if it was tabled to August, he would need the board to give him some direction so he would know what to come back with. The dollars would not go anywhere until a decision was made. Discussion continued.
Director Null moved to amend the motion to say: approve the MLO Plan Amendment contingent on administration providing an accounting of measures/standards agreed to and also recommend that some formula or rubric be developed to distribute the funds equitably to present charter schools, as well as future charter schools. Director Gudvangen seconded.
Director Null spoke to his amendment and discussion followed.
Director Strand said he supported the original motion and explained why.
Director Gudvangen spoke regarding charging the MLO Oversight committee to look at what are already funding inequities between charter schools and our other schools, subject to review in August and perhaps a reallocation of funds. President Hasling suggested that he could make an amendment to the amendment.
President Hasling paused to make sure Dr Gledich understood the amendment. Dr. Gledich replied that he did not think August would be possible, more likely sometime in September to bring back to the board. He then reviewed his understanding of the amendment.
Director Bobbitt commented that he found it counter productive to make this change at this point in time and that he couldn't support the amendment.
Director Strand confirmed with Mr. Gustafson that the good performing charter schools could be negatively impacted by putting this on hold. Mr. Gustafson agreed. Discussion continued.
Director Gudvangen said he could make a friendly amendment; President Hasling suggested that the original amendment be withdrawn and they start over. Director Null withdrew his amendment; the second, Director Gudvangen agreed. Director Gudvangen then moved to amend the motion to say: to direct administration to establish accountability and performance standards related to the MLO funds to charter schools. To re-establish the MLO funding formula to determine an equitable division and distribution of the PIP 21 MLO funds between current charter and future charter schools and the school district.
Dr. Gledich said to do this appropriately would take a considerable amount of work and serious analysis, and probably wouldn't happen until well into the school year. He said, "I would hope that there would be the understanding that this would be something that we would be able to bring back to the board for implementation and potentially a different formula or a different distribution of funds for the following year; and that the motion you're approving tonight is that for the next school year the motion as stated is what you're approving with the understanding that the amendment says this is what we want to look at for the subsequent years; please work diligently this year and come up with a plan for the 2010/11 school year." He asked the board to verify his assumption.
Director Gudvangen agreed, but said it was an assumption that was not stated in the motion. Director Gudvangen then changed the word, "re-establish" to "re-evaluate" and cleaned up the second sentence removing the words, "division and." Director Gudvangen then suggested adding a sentence at the end of the amendment: with funding for FY09-10 to be at 80% of the proposed allocation until the Board of Education approves the revised formula distribution. Director Null seconded.
The amendment now read: to direct administration to establish accountability and performance standards related to the MLO funds to charter schools. To re-evaluate the MLO funding formula to determine an equitable distribution of the PIP 21 MLO funds between current charter and future charter schools and the school district with funding for FY09-10 to be at 80% of the proposed allocation until the Board of Education approves the revised formula distribution. Discussion continued.
The amendment failed, 5/2. Directors Bobbitt, Hasling, Mann, Strand and Tanner voted no.
Discussion returned to the main motion.
The motion, that the Board of Education approves the MLO Plan Amendment with Emerson’s funding to be redirected to all D11 charter schools on a per-pupil basis, passed, 5/2. Directors Gudvangen and Null voted no.
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| C.6 - | Resolution 2009-16 Use of Portion of Beginning Fund Balance - 5 minutes | Item Action:
Approved | | | Colorado Revised Statutes, 22-44-105 (1.5)(a) states that a duly adopted budget shall not provide for expenditures, interfund transfers, or reserves in excess of available revenues and beginning fund balance. This resolution authorizes the use of beginning fund balance as a means to balance revenues and expenditures.Prepared by: Mr. Gustafson/Mr. Wieck
Ref. Pages: 79-81 | | | | Recommendation That the Board of Education approves authorizing the use of the beginning fund balance resolution, as submitted by the administration.
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Motion
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Motion
Text
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Seconded
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Motion
Result
| | Approve | | Tom Strand | Charles Bobbitt | Passed | Dr. Gledich introduced the topic.
Director Strand moved that the Board of Education approves authorizing the use of the beginning fund balance resolution, as submitted by the administration. Director Bobbitt seconded the motion, which passed, 7/0.
The Board of Education authorized the use of the beginning fund balance resolution submitted by the administration.
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| C.7 - | Adoption of the FY09/10 Proposed Budget - 30 minutes | Item Action:
Approved | | | Colorado Revised Statutes, 22-44-110(4) require that the Board of Education adopt a budget with an appropriation resolution, by fund, for the next fiscal year. The appropriation resolution sets the maximum level of expenditures, subject to re-appropriation, for each fund for the entire 2009-10 fiscal year. In effect, the appropriation resolution "adopts" the budget for the District. Prepared by: Mr. Gustafson/Mr. Wieck
Ref. Pages: 82-88 | | | | Recommendation That the Board of Education adopts the FY09/10 proposed budget and approves the Appropriation Resolution, Resolution 2009-17.
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Motion
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Motion
Result
| | Approve | | Jan Tanner | Tom Strand | Passed | Dr. Gledich introduced the topic and commented on what a budget is. He said the budget is a plan and without this plan there could be no assurances for a smooth deployment of hundreds of programs across our district. The budgets also allow us to manage our resources with the stewardship that our students, staff and our community demand. It is also competition for resources that ensures that only the most important programs are going to be funded. Ultimately, it is a compromise; a compromise of competing factions all focused on the same objective, which is student learning. Dr. Gledich also said that this year's budget was particularly complicated in his view, largely due to the uncertainty of funding, especially at the state level. He said that District 11 had done a fantastic job bringing forth a balanced budget, and said, "When you cut $4 million dollars to fund other programs, we quickly realized that we really had done a very significant reallocation of resources to fund a variety of new programs within the district. Some of the highlights would be a small compensation increase for employees that includes funding for PERA; the transition of Emerson-Edison Charter Academy to the brand new Jack Swigert Aerospace Academy, the 5th year college options program; the expansion of D11's Achieve K12 on line program; the continuation of AVID, Saturday School and funding of nearly $1 million dollars for increases in mandated programs like utilities, bus fuel, and trash service." He said there were still challenges and concerns ahead. He thanked the community members that serve on the DAAC and staff that compiled all the budget documents that he and the board used over the past few weeks. Dr. Gledich said that as superintendent, he hereby offered this fiscal year 09/10 proposed budget, developed in accordance with Colorado State Statutes, for Board of Education consideration and adoption.
Director Tanner moved that the Board of Education adopts the FY09/10 proposed budget and approves the Appropriation Resolution, Resolution 2009-17. Director Strand seconded the motion. Discussion followed.
Director Bobbitt asked about the building mechanics situation-listed as a budget cut. Executive Director of Facilities Mike Maloney spoke to the issue and said that this whole exercise was a huge compromise; he didn't like to see staff reductions in the facilities area, but he understood the need. He said the custodial team works for the principals; at the high school level there are two building mechanics that work as part of that team and having two building mechanics in a high school lighten the load on that custodial team.
Board members made statements regarding the FY09/10 budget.
The motion, that the Board of Education adopts the FY09/10 proposed budget and approves the Appropriation Resolution, Resolution 2009-17, passed, 6/1. Director Null voted no.
The Board of Education adopted the FY09-10 proposed budget and approved the appropriation resolution.
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| C.8 - | Resolution 2009-18 Designations of Fund Balance - 5 minutes | Item Action:
Approved | | | Governmental accounting allows for the designation of fund balance in order to restrict and designate the availability of unspent funds at the end of a fiscal year.Prepared by: Mr. Gustafson/Mr. Wieck
Ref. Pages: 89-90 | | | | Recommendation That effective June 24, 2009, the Board of Education shall designate the fund balance amounts for the purpose of restriction and segregation of fiscal year 2008-2009 General Fund balance and authorize the appropriation of such funds in FY09/10, as submitted by the administration.
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Text
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Seconded
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Motion
Result
| | Approve | | Tom Strand | Charles Bobbitt | Passed | | Director Strand moved that effective June 24, 2009, the Board of Education shall designate the fund balance amounts for the purpose of restriction and segregation of fiscal year 2008-2009 General Fund balance and authorize the appropriation of such funds in FY09/10, as submitted by the administration. Director Bobbitt seconded the motion, which passed, 7/0.
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| C.9 - | Resolution 2009-19 Reserves and Designations Applied to Fiscal Year Spending - 5 minutes | Item Action:
Approved | | | Article X, Section 20 of the Colorado Constitution defines “fiscal year spending” as all district expenditure and reserve increases, except as to both, refunds made in the current or next fiscal year of spending from gifts, federal funds, collections for another government, pension contributions by employees and pension fund earnings, reserve transfers or expenditures, damage awards or property taxes. Prepared by: Mr. Gustafson/Mr. Wieck
Ref. Pages: 91-92 | | | | Recommendation That effective June 30, 2009, the Board of Education shall approve the reserves and designations applied to fiscal year spending as defined in Section 20, Article X of the Colorado Constitution, as submitted by the administration.
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Text
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Motion
Result
| | Approve | | Jan Tanner | Charles Bobbitt | Passed | Director Tanner moved that effective June 30, 2009, the Board of Education shall approve the reserves and designations applied to fiscal year spending as defined in Section 20, Article X of the Colorado Constitution, as submitted by the administration. Director Bobbitt seconded the motion, which passed, 7/0.
The Board of Education approved, effective June 30, 2009, the reserves and designations applied to fiscal year spending as defined in Article X, Section 20, of the Colorado Constitution, as submitted by the administration.
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| C.10 - | Resolution 2009-20 Interfund Borrowing - 5 minutes | Item Action:
Approved | | | Colorado Revised Statutes 22-44-113 authorizes the Board of Education to borrow unencumbered monies from one fund for use by another fund. Monies borrowed from a fund pursuant to applicable laws must be repaid to said fund when needed to meet obligations of the fund and any such loan shall be repaid no later than three months after the beginning of the following budget year. In the event monies are not forthcoming from designated sources, an amount equal to the outstanding liability shall be expended from the General Fund and used to repay the loan. Prepared by: Mr. Gustafson/Mr. Struck
Ref. Pages: 93-94 | | | | Recommendation That effective July 1, 2009, the Board of Education authorizes the borrowing in accordance with applicable laws and regulations, as submitted by the administration.
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Motion
Type
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Motion
Text
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Made
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Seconded
By
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Motion
Result
| | Approve | | Charles Bobbitt | Tom Strand | Passed | Director Bobbitt moved that effective July 1, 2009, the Board of Education authorizes the borrowing in accordance with applicable laws and regulations, as submitted by the administration. Director Strand seconded the motion, which passed, 7/0.
The Board of Education authorized, effective July 1, 2009, interfund borrowing in accordance with applicable laws and regulations, as submitted by the administration.
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| C.11 - | Resolution 2009-21 Student Fees, Fines and Charges - 5 minutes | Item Action:
Approved | | | Board of Education Policy JQ calls for a fair mechanism by which students pay reasonable fees to help defray the cost of such programs, activities, and amenities to the school/district without making them prohibitively expensive. Prepared by: Mr. Gustafson/Mr. Wieck
Ref. Pages: 95-102 | | | | Recommendation That effective July 1, 2009, the Board of Education shall approve the Student Activities Fee Schedules and authorize the district to take further actions as may be necessary with reasonable discretion of the Superintendent or his/her designee, to cause the student fees, fines and such charges to comply with Board of Education Policy JQ.
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Motion
Type
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Motion
Text
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Made
By
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Seconded
By
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Motion
Result
| | Approve | | Sandra Mann | Charles Bobbitt | Passed | Director Mann moved that effective July 1, 2009, the Board of Education shall approve the Student Activities Fee Schedules and authorize the district to take further actions as may be necessary with reasonable discretion of the Superintendent or his/her designee, to cause the student fees, fines and such charges to comply with Board of Education Policy JQ. Director Bobbitt seconded the motion, which passed, 6/1. Director Null voted no.
The Board of Education approved, effective July 1, 2009, the Student Activities Fee Schedules and authorized the district to take further actions as may be necessary, with reasonable discretion of the superintendent or his designee, to cause the student fees, fines and such charges to comply with Board of Education Policy JQ.
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| C.12 - | Recommended revisions to policy JICE, Distribution of Student Publications and the deletion of policy JICEA, Instruction Based Student Publications and deletion of the regulation to policy JICE - 10 minutes | Item Action:
Approved | | | The administration as well as the district’s attorneys have reviewed the district’s student publications policies JICE and JICEA as well as the regulation to policy JICE and found that it was necessary, and in the best interest of the district and the students, to consolidate the policies and regulation into one concise policy. Prepared by: Mr. Poore/Mr. Puzick
Ref. Pages: 103-112 | | | | Recommendation The recommendation is that the Board of Education review and approve the revised policy JICE and the deletion of policy JICEA and the regulation to policy JICE.
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Motion
Type
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Motion
Text
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Made
By
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Seconded
By
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Motion
Result
| | Approve | | Tom Strand | Bob Null | Passed | Dr. Gledich introduced the topic and provided a brief history of the policy.
Director Strand moved that the Board of Education approves the revised policy JICE and the deletion of policy JICEA and the regulation to policy JICE. Director Null seconded the motion.
Director Gudvangen asked if the policy was discussed with Colorado High School Press Association. Mr. Poore replied that he wasn't certain if that had been done or not. Director Gudvangen commented that the main recommendation had been that the district work with or solicit the input of the Colorado High School Press Association, who he thought had corresponded with us this past year regarding their concerns with this policy. He said his concern was that if we hadn't included our biggest critic, the biggest threat in some ways, have we then addressed the issue? Mr. Poore said that the letter initially received was from the ACLU, who advised that they were writing on behalf of the Colorado High School Press Association. To the best of his knowledge, the district was never contacted directly by the Colorado High School Press Association. However, there had been correspondence between the District and the attorney for the ACLU. Director Gudvangen observed that many of the issues raised weren't changed in our policy. Discussion continued with Directors Null and Hasling weighing in, as they sit on the policy committee.
The motion that the Board of Education approves the revised policy JICE and the deletion of policy JICEA and the regulation to policy JICE, passed, 6/1. Director Gudvangen voted no.
The Board of Education approved revised policy JICE and the deletion of policy JICEA and the regulation attached to policy JICE.
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| C.13 - | Acceptance of the Policy Revision: Policy AD: Educational Philosophy – School District Vision, Mission and Goals - 15 minutes | Item Action:
Approved | | | By approving the new vision, mission and message platform, which includes the brand promise, the administration will be able to move forward in marketing the district and its programs, developing policies and procedures for communications standards, and filtering district initiatives and communications. Presenter: Ms. Elaine Naleski
Prepared by: Ms. Naleski/Dr. GledichRef. Pages: 114-116 | | | | Recommendation That the Board of Education accepts the Policy Revision: Policy AD: Educational Philosophy – School District Vision, Mission and Goals
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| | Approve | | Bob Null | Jan Tanner | Passed | Dr. Gledich introduced the topic and reviewed the Mission, Vision and Goals, and presented a PowerPoint presentation.
Director Null moved that the Board of Education accepts the Policy Revision: Policy AD: Educational Philosophy – School District Vision, Mission and Goals. Director Tanner seconded the motion.
Discussion followed.
The Board of Education approved revised Board of Education Policy AD: Educational Philosophy – School District Vision, Mission and Goals, 6/0. Director Bobbitt was absent from the dais.
The Board of Education approved revised Board of Education Policy AD – Educational Philosophy – School District Vision, Mission and Goals, thereby approving a new vision, mission and message platform, which includes the brand promise, and allowing the administration to move forward in marketing the district and its programs, developing policies and procedures for communications standards, and filtering district initiatives and communications.
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| E. | REPORTS AND DISCUSSION ITEMS |
| E.1 - | Superintendent/Administrative Reports | Item Action:
None | | | This agenda item is reserved for presentations, status reports, and announcements to the Board by the Superintendent and the Administration that have not been provided as information only in the Board packets. Unless otherwise directed by the Board, annual and standing reports not requiring Board action are to be provided in hard copy for information only in the Board Director packets. The superintendent has the opportunity to report on a range of topics during this time. | | | | | Motions | |
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| | | | | | | Dr. Gledich called attention to the task list at the end of the agenda. He asked staff for a status report by July 1.
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| E.2 - | Other Discussion Items | Item Action:
None | | | Board members will have the opportunity for open discussion. | | | | | Motions | |
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| | | | | | Director Mann asked about the Evaluation Notebook and Dr. Gledich explained. Director Gudvangen suggested a copy be kept in the Board of Education office as a reference book.
Director Mann announced that the district would be hosting a Board of Education welcome reception for Dr. Gledich and his wife on August 6. Invitations will be mailed to individuals suggested by the Board of Education. El Pomar will host the reception.
Director Gudvangen asked about the memo of understanding with the Colorado Springs Education Association. Dr. Gledich advised that he received a draft copy of the memo on June 24, and was on target for the June 30 delivery to board members. The charge is due September 1.
Director Bobbitt would like the policy subcommittee to look at analyzing the threshold and reducing the purchasing authority amounts presented to the board. The board agreed. He also asked that the policy subcommittee review the practice of paying re-assigned employees their current salaries for one year.
Director Bobbitt suggested the district reward a school or department that saves money by giving back to the school/department a portion of that money. Dr. Gledich will work on this, but dollars are awarded on an annual basis and schools keep their funds. If they don't spend it, it doesn't go back to the general fund, the school keeps it. He is looking into something like this and offered some cautions; DAAC had also noted some fiscal issues with this.
Director Bobbitt commented on lessons learned and board involvement with the budget. He had one negative and that came from a comment made by DAAC Budget Committee Chair Wendy Chiado, who said the DAAC Budget Committee didn't get information in a timely manner.
Director Tanner would like to put together a legislative agenda for the 2009-2010 school year. She sent everyone a note about the Colorado Association of School Boards meeting. She feels we need to keep local control relevant.
Director Null expressed concern about not getting information on closing the gap and dropout retrieval. He also wanted information on all district/school partnerships.
Director Gudvangen hopes that the board thinks about its role in community engagement. Director Hasling would like to re-examine community engagement and board subcommittees in the fall and set up the engagement piece, she will work with Dr. Gledich on the committees. Director Tanner reminded all that there is a deadline of having this in place by next July.
Director Strand brought up three items: 1. he asked if the board was going to tackle policy governance. 2. What is the value of CQI? He did not know where the district was with regard to Continuous Quality Improvement. 3. Incentive pay for the superintendent. Director Strand felt there should be a discussion with the superintendent on his incentive pay.
Director Hasling asked for a status report on the nepotism policy. Director Null said it had gone to the district’s legal counsel.
Director Null was disappointed that there were no cuts in programs that the district no longer needs. He asked for the definition of a program. Dr. Gledich said the board gave direction last February and that Mike Poore was working on a status report on the 25 points. This will be part of the business plan aligned with the seven goals.
President Hasling advised that the first meeting of 2009-2010 would be August 12, 2009.
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| E.3 - | Board Subcommittee Reports | Item Action:
None | | | Board members will have the opportunity to report on their respective subcommittees. | | | | | Motions | |
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| F.1 - | New Agenda Items from Board Discussion | Item Action:
None | | | Board members have the opportunity to bring forward items for a future agenda.
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| G. | ADMINISTRATION’S TASK LIST REVIEW AND UPDATE |
| G.1 - | Task List Review | Item Action:
None | | | Ref. Pages: 121-125 | | | | | Motions | |
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| H. | CALENDAR REVIEW AND UPDATE |
| H.1 - | Calendar Review | Item Action:
None | | | To look at district events and to access the District Calendar go to our home page at www.d11.org. On the left hand side of the screen, click on Calendars, then D11 Calendars. In the center of that page, in the drop down box, select District Calendar. Ref. Pages: 126-139 | | | | | Motions | |
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| | | | | | The Board of Education adjourned at 10:10 p.m.
Julie Rene Stevens, secretary to the Board of Education
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