| A.3 - |
Moment of Silence - |
| A.4 - |
Adoption of the Agenda - |
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Recommendation That the Board of Education adopts the agenda, as presented (and/or amended). |
| A.5 - |
Executive Session - |
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The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to:
1) X property transactions [per C.R.S. 24-6-402(4)(a)] [particular matter: building reutilization: proposed re-purpose uses for vacated schools];
2) legal advice [per C.R.S. 24-6-402(4)(b)] [particular matter:]
3) security arrangements or investigations [per C.R.S. 24-6-402(4)(d)] [particular matter:];
4) negotiations [per C.R.S. 24-6-402(4)(e)] [particular matter:];
5) X personnel [per C.R.S. 24-6-402(4)(f)] [particular matter: Deputy Superintendents' Contracts];
6) individual student(s) [per C.R.S. 24-6-402(4)(h)] [particular matter:];
7) documents that may not be disclosed under the Colorado Open Records Act [per C.R.S. 24-6-402(4)(g)] [particular matter]; and
8) matters required to be kept confidential by state or federal law [per C.R.S. 24-6-402(4)(c)][specific legal citation:].
Executive Session from approximately 5:30 p.m.-6:30 p.m. The Board of Education will reconvene into regular session at approximately 6:30 p.m.
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Recommendation To convene into Executive Session. The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to property transactions, legal advice, security arrangements or investigations, negotiations, personnel, individual students, documents that may not be disclosed under the Colorado Open Records Act and matters required to be kept confidential by law. |
| A.6 - |
Pledge of Allegiance - |
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Holmes Students Win National Recognition
Two students from Holmes Middle School have won National PTA recognition for their Reflections entries this year: Aaliyah Rodriguez for dance choreography and Justin Ramsey, for film/video production. Both students won Awards of Merit at the national level. The Reflections Program was started in 1969 by Mary Lou Anderson, who served as Colorado PTA president at the time. In its more than 30-year history, the program has encouraged millions of students across the nation and in American schools overseas to create works of art for fun and recognition. Students in preschool through grade 12 are encouraged to create and submit works of art in six areas: literature, dance choreography, musical composition, photography, film/video production, and the visual arts (which includes art forms such as drawing, painting, print making, and collage).
Presenters: Jackie Provenzano/Rob Utter
The Colorado School Public Relations Association's Communications Excellence Awards
The Colorado School Public Relations Association's Communications Excellence Awards Program recognizes outstanding communications and public relations work by schools, school districts and educational agencies and associations. The program recognizes excellence in every aspect of public relations planning, implementation and evaluation. School District 11's Communication Department and Business Services Department received three Communications Excellence awards for 2009.
They are as follows:
- Award of Excellence/Finance Publication for the Citizens’ Guide to the Budget
- Award of Excellence/Marketing Materials/Campaigns for the Choice Booklet 08-09
- Award of Excellence/Marketing Materials/Campaigns for Enrollment and Community Involvement Guide
In its second year, the CoSPRA Communications Excellence Awards Program generated a 51 percent increase in the number of total entries. This is a rigorous competition in which entries are judged against the highest standards in the profession, using a rubric based on evidence of research, assessment, analysis, planning, evaluation and results.
CoSPRA is pleased to present these awards to Elaine Naleski, a CoSPRA member and past president and vice-president of the organization.
Presenter: Jennifer Sprague, CoSPRA Regional Vice-President
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| A.8 - |
Modification of the Agenda - |
| B.1 - | Adoption of Consent Items - 2 minutes | | | Consent items are placed in the consent portion of the agenda. If board members have any questions concerning these items, they should be directed to the Superintendent or designee prior to the board meeting. If discussion is required on any one of the items, it may be removed from the consent agenda. Those items indicated as being consent items will be adopted by one single motion unless a member of the board requests an item be removed from the consent agenda. | | | Recommendation To adopt all consent items as designated in the agenda. Consent items: - B.2. Minutes of Board Meetings
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| B.2 - | Approval of Board Meeting Minutes | | | Ref. Pages: Under Separate Cover | | | Recommendation That the Board of Education approves the minutes of the May 6, 2009, regular board meeting. All minutes are available on the district website after approval by the Board of Education.
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| C.2 - | Contract Awards - Space Foundation Contract - 10 minutes | | | The contract, if approved by the Board of Education, will allow the Space Foundation to occupy Building C of the Emerson Middle School Campus. The building is 11,500 sq ft. The key considerations of the contract are as follows: - The Contract will be for five years with three five-year options, for a total contract term of 20 years if all options are exercised.
- The District will provide the Space Foundation rent-free use of Building C. The estimated value for the first five years $344,000.
- The Space Foundation will reimburse the District for the utility cost and other operational costs if the Space Foundation requests the services from the District.
- The District will provide approximately $60,000 in one-time site-necessary renovations to include asbestos abatement.
- In consideration for the rent free use of Building C, the Space Foundation will offer space curriculum and various space laboratories to all of our teachers and students. The estimated value over the first five-years is $510,000.
- Starting in year two, the Space Foundation will pay the District 10 percent of all revenue received for out of district students and adults that attend classes, laboratories and conferences on the Emerson campus. The estimated revenue, to the District, during the first five years is $144,000.
Presenters: Mr. Poore/Ms. Odom
Prepared by: John Elliott
Ref. Pages: 18-45 | | | Recommendation That the Board of Education approves Contract C2009-0165 with the Space Foundation, for the Space Foundation to occupy Building C on the Emerson Middle School campus for a basic contract period of five years with three five-year options in accordance with the consideration package identified in the contract.
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| C.4 - | Personnel Recommendations-5 minutes | | | Prepared by: Dr. Thurman
Ref. Pages: 47-58 | | | Recommendation That the Board of Education approves the June 10, 2009, Personnel Recommendations, as submitted by the Administration.
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| C.5 - | Re-naming the Emerson Facility - 20 minutes | | | After determining the need to rename Emerson Middle School, a renaming committee met and reviewed names submitted by the public. Committee members met on May 12, 2009, to recommend names for Emerson Middle School. The process outlined according to policy and regulation included:
1) a review of all names received and removal of inappropriate names,
2) selection of the top three choices of each committee member and discussion of those names,
3) selection of rank-ordered names to recommend to the Board for approval, and
4) selection of an alternative name for consideration if the top name is not approved. The committee proposes the following name for consideration: Jack Swigert Aerospace Academy
The alternate name was Samuel Avalos Middle School and could be considered by policy if Jack Swigert Aerospace Academy is not approved.
It is suggested that the school community could review Samuel Avalos and other alternatives and at a time appropriate to name spaces within the school in recognition of their contribution.
Bio information is attached for Board review.
Prepared by: Elaine Naleski
Ref. Pages: 59-64 | | | Recommendation The administration and school re-naming committee proposes the following name: Jack Swigert Aerospace Academy.
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| D.3 - | Mill Levy Override Plan Amendment - Charter Schools - 15 minutes | | | When the District’s Mill Levy Override (MLO) Plan was approved in 2000 one of the line items of the plan was funding for the District to offset the cost of charter schools. Subsequent to the passage of the MLO, the Board of Education approved a plan amendment to modify the Program Implementation Plan (PIP) and the definition in order to allow existing charter schools to participate in the MLO for applicable line items. One of those existing charter schools was the Emerson-Edison Charter School. Now that Emerson-Edison will no longer exist as a District charter school, the District needs to once again amend this portion of the MLO plan.
Prepared by: Mr. Gustafson
Ref. Pages: 67-72 | | | Recommendation That the Board of Education approves the MLO Plan Amendment with Emerson’s funding to be redirected to all D11 charter schools on a per-pupil basis, as submitted by the administration.
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| D.4 - | Adoption of the FY09/10 Proposed Budget - 60 minutes | | | Colorado Revised Statutes, 22-44-110(4) require that the Board of Education adopt a budget with an appropriation resolution, by fund, for the next fiscal year. The appropriation resolution sets the maximum level of expenditures, subject to re-appropriation, for each fund for the entire 2009-10 fiscal year. In effect, the appropriation resolution "adopts" the budget for the District.
Prepared by: Mr. Gustafson/Mr. Wieck
Ref. Pages: 73-82 | | | Recommendation That the Board of Education adopts the FY09/10 proposed budget and approves the Appropriation Resolution, Resolution 2009-17.
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| D.5 - | Resolution 2009-16 Use of Portion of Beginning Fund Balance - 5 minutes | | | Colorado Revised Statutes, 22-44-105 (1.5)(a) states that a duly adopted budget shall not provide for expenditures, interfund transfers, or reserves in excess of available revenues and beginning fund balance. This resolution authorizes the use of beginning fund balance as a means to balance revenues and expenditures.
Prepared by: Mr. Gustafson/Mr. Wieck
Ref. Pages: 83-85 | | | Recommendation That the Board of Education approves authorizing the use of the beginning fund balance resolution, as submitted by the administration.
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| D.6 - | Resolution 2009-18 Designations of Fund Balance - 5 minutes | | | Governmental accounting allows for the designation of fund balance in order to restrict and designate the availability of unspent funds at the end of a fiscal year.
Prepared by: Mr. Gustafson/Mr. Wieck
Ref. Pages: 86-87 | | | Recommendation That effective June 24, 2009, the Board of Education shall designate the fund balance amounts for the purpose of restriction and segregation of fiscal year 2008-2009 General Fund balance and authorize the appropriation of such funds in FY09/10, as submitted by the administration.
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| D.7 - | Resolution 2009-19 Reserves and Designations Applied to Fiscal Year Spending - 5 minutes | | | Article X, Section 20 of the Colorado Constitution defines “fiscal year spending” as all district expenditure and reserve increases, except as to both, refunds made in the current or next fiscal year of spending from gifts, federal funds, collections for another government, pension contributions by employees and pension fund earnings, reserve transfers or expenditures, damage awards or property taxes.
Prepared by: Mr. Gustafson/Mr. Wieck
Ref. Pages: 88-89 | | | Recommendation That effective June 30, 2009, the Board of Education shall approve the reserves and designations applied to fiscal year spending as defined in Section 20, Article X of the Colorado Constitution, as submitted by the administration.
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| D.8 - | Resolution 2009-20 Interfund Borrowing - 5 minutes | | | Colorado Revised Statutes 22-44-113 authorizes the Board of Education to borrow unencumbered monies from one fund for use by another fund. Monies borrowed from a fund pursuant to applicable laws must be repaid to said fund when needed to meet obligations of the fund and any such loan shall be repaid no later than three months after the beginning of the following budget year. In the event monies are not forthcoming from designated sources, an amount equal to the outstanding liability shall be expended from the General Fund and used to repay the loan.
Prepared by: Mr. Gustafson/Mr. Struck
Ref. Pages: 90-91 | | | Recommendation That effective July 1, 2009, the Board of Education authorizes the borrowing in accordance with applicable laws and regulations, as submitted by the administration.
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| D.9 - | Resolution 2009-21 Student Fees, Fines and Charges - 5 minutes | | | Board of Education Policy JQ calls for a fair mechanism by which students pay reasonable fees to help defray the cost of such programs, activities, and amenities to the school/district without making them prohibitively expensive.
Prepared by: Mr. Gustafson/Mr. Wieck
Ref. Pages: 92-99 | | | Recommendation That effective July 1, 2009, the Board of Education shall approve the Student Activities Fee Schedules and authorize the district to take further actions as may be necessary with reasonable discretion of the Superintendent or his/her designee, to cause the student fees, fines and such charges to comply with Board of Education Policy JQ.
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| D.10 - | State Cash Flow Loan Program FY09/10 - 5 minutes | | | In order to participate in the state interest-free loan program, the district must adopt the attached resolution and submit cash flow worksheets to the state treasurer’s office in June 2009. At this time, we are still unsure of the final borrowing amount but anticipate that it will be less than $10 million. It is absolutely essential that the district borrow funds in order to meet its cash flow requirements (payroll).
Prepared by: Mr. Gustafson/Mr. Struck
Ref. Pages: 100-120 | | | Recommendation That the Board of Education adopts the resolution authorizing the district’s participation in the State Treasurer’s Interest-free Loan Program for FY 09-10, as submitted by the administration.
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| D.11 - | Revised School Calendar for 2009-2010 School Year - 10 minutes | | | The 2009-2010 calendar was adopted on March 18, 2009 with a professional development day incorrectly scheduled on September 28, 2009. The calendar is being submitted for revision of this date. The corrected date is September 18, 2009.
Prepared by: Dr. Thurman
Ref. Pages: 121-123
| | | Recommendation That the Board of Education approves the revised 2009-2010 calendar with the corrected professional development date in September.
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| D.13 - | Proposed Board Meeting Dates for the 2009-2010 School Year - 15 minutes | | | Per Board of Education policy, the board meets on the second and fourth Wednesdays of each month; however, special meetings may be called at any time at the board’s discretion. A schedule of the regular Board of Education meetings is posted on the bulletin board outside the boardroom in the Administration Building. Please note the asterisked dates on the schedule attached, which are tentatively designated for Special Meetings/Work Sessions, as needed.
Presenters: Dr. Gledich/Ms. Julie Stevens Ref. Pages: 134-136 | | | Recommendation That the Board of Education approves the Meeting Dates for the 2009/2010 school year, as submitted.
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| D.14 - | District Improvement Plan - 15 minutes | | | Colorado Department of Education (CDE) requires the submission of a District Improvement Plan (DIP) by June 1. A draft has been submitted, but needs to be approved by the Board of Education to become finalized.
Prepared by: Dr. Demi-Smith
Ref. Pages: 137-153 | | | Recommendation That the Board of Education accepts the District Improvement Plan as submitted by the administration.
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| E. | REPORTS AND DISCUSSION ITEMS |
| E.1 - | Superintendent/Administrative Reports | | | This agenda item is reserved for presentations, status reports, and announcements to the Board by the Superintendent and the Administration that have not been provided as information only in the Board packets. Unless otherwise directed by the Board, annual and standing reports not requiring Board action are to be provided in hard copy for information only in the Board Director packets. The superintendent has the opportunity to report on a range of topics during this time. |
| G. | ADMINISTRATION’S TASK LIST REVIEW AND UPDATE |
| H. | CALENDAR REVIEW AND UPDATE |
| H.1 - | Calendar Review 2 minutes | | | To look at district events and to access the District Calendar go to our home page at www.d11.org. On the left hand side of the screen, click on Calendars, then D11 Calendars. In the center of that page, in the drop down box, select District Calendar.
Upcoming meetings/events (tentative) refer to the attached Master Planning Calendar: - June 17, 2009, work session (Goals, Vision, Mission)
- June 24, 2009, regular meeting
Ref. Pages: 159-171 |
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