| A.3 - |
Moment of Silence - |
| A.4 - |
Adoption of the Agenda - |
| A.5 - |
Executive Session - |
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The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to:
1) property transactions [per C.R.S. 24-6-402(4)(a)] [particular matter:];
2) X legal advice [per C.R.S. 24-6-402(4)(b)] [particular matter: Negotiations, Meet & Confer; Principals];
3) security arrangements or investigations [per C.R.S. 24-6-402(4)(d)] [particular matter:];
4) X negotiations [per C.R.S. 24-6-402(4)(e)] [particular matter: Negotiations, Meet & Confer];
5) X personnel [per C.R.S. 24-6-402(4)(f)] [particular matter: Principals];
6) individual student(s) [per C.R.S. 24-6-402(4)(h)] [particular matter: ];
7) documents that may not be disclosed under the Colorado Open Records Act [per C.R.S. 24-6-402(4)(g)] [particular matter ]; and
8) matters required to be kept confidential by state or federal law [per C.R.S. 24-6-402(4)(c)][specific legal citation:].
Executive Session from approximately 5:30 p.m.-6:30 p.m. The Board of Education will reconvene into regular session at approximately 6:30 p.m.
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Recommendation To convene into Executive Session. The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to property transactions, legal advice, security arrangements or investigations, negotiations, personnel, individual students, documents that may not be disclosed under the Colorado Open Records Act and matters required to be kept confidential by law. |
| A.6 - |
Pledge of Allegiance - |
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District 11 Celebrates 2009 Rotary Club Diamond Award Winners
The Rotary Club of Colorado Springs sponsors the “Diamond Award – A Cut Above” to honor teaching excellence in D-11 high schools. Students nominate teachers who have inspired them for this award, and members of the awards committee announce winners by arriving in a classroom to advise students that their teacher is a Diamond Award winner. Recipients are selected annually from each of the D-11 high schools. The awards are officially presented at Rotary luncheons, where the teachers have an opportunity to talk with local community and business leaders about the state of education and their passion for teaching.
This year’s Diamond Award winners are Caleb Muth, Coronado High School; C. Joseph Schott, Doherty High School; Eric McNeil, Mitchell High School; David Kennington, Palmer High School; Richard Garcia, Wasson High School; and Susan Schandoney, Tesla Educational Opportunity Center.
Presenters: John Keane/LouAnn Dekleva
Mitchell JROTC Is Distinguished Unit
The Mitchell High School Junior Reserve Officer Training Program (JROTC) has been selected to receive the Air Force Junior ROTC Distinguished Unit Award for the 2008-09 academic year. This award recognizes Air Force Junior ROTC units that have distinguished themselves through outstanding service to their school and community while meeting the Air Force JROTC mission of producing better citizens for America. The Distinguished Unit Award is limited to the top 30% of the 879 JROTC units located across the United States, Europe and Pacific.
This is the second year in a row that Mitchell High School JROTC cadets have earned the Distinguished Unit Award because of their excellence in academics, drill and ceremony, physical training and community service. The cadets performed over 5,600 hours of community and school service this past year. Keith Woodfork, Lt Col, USAF (ret), heads the JROTC program at Mitchell.
Presenters: John Keane/Larry Cutter
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| A.8 - |
Modification of the Agenda - |
| B.1 - | Adoption of Consent Items - 2 minutes | | | Consent items are placed in the consent portion of the agenda. If board members have any questions concerning these items, they should be directed to the Superintendent or designee prior to the board meeting. If discussion is required on any one of the items, it may be removed from the consent agenda. Those items indicated as being consent items will be adopted by one single motion unless a member of the board requests an item be removed from the consent agenda. | | | Recommendation To adopt all consent items as designated in the agenda. Consent items: - B.2. Minutes of Board Meetings
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| B.2 - | Approval of Board Meeting Minutes | | | Ref. Pages: Under Separate Cover | | | Recommendation That the Board of Education approves the minutes of the April 22, 2009, regular board meeting, and the April 29, and May 4, 2009, special board meetings. All minutes are available on the district website after approval by the Board of Education.
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| C.1 - | Citizens' Comments | | | The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:
1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda, 2.) At the beginning of Action for the purpose of addressing action items only, and 3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only. Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit. In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.
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| C.2 - | Contract Awards - 10 minutes | | | The purpose of this agenda item is to have a standing agenda item in place on a continual weekly basis. This agenda item will be used for capital investment and other contracts. Timing of contract actions is such that it will require continual expeditious board approval of contracts. Some weeks will not have any contracts, while many other weeks will have lists of proposed contracts for board approval. Each week a reference will be submitted listing any proposed contract actions with appropriate information. Solicitation documents and information about each procurement action are available for examination and review in the Business Office. - IGA with the City: School Zone Pedestrian Safety Program
The City of Colorado Springs (City) and the District jointly have a responsibility for the School Zone Pedestrian Safety Program (Crossing Guards); therefore, an Intergovernmental Agreement (IGA) between the City and the District has been established. The purpose of the IGA is to provide funding for the health, safety and welfare of our students while crossing the streets within our school zones.
Presenters: Mr. Gustafson/Mr. Elliott
Ref. Pages: 19-32 | | | Recommendation that the Board of Education approves the Intergovernmental Agreement with the City of Colorado Springs by which the City will pay the District $218,017 to partially cover the cost of the School Zone Pedestrian Safety Program for calendar year 2009.
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| C.3 - | Budget Transfers, Appropriations and FTE Approvals - 10 minutes | | | Board Policy DBJ-Budget Transfers requires the board to approve budget transfers for any fund when: (1) the aggregate amount to be transferred to support any line item, single issue or purpose exceeds $100,000; or (2) the accumulation of budget transfer needs is expected to significantly impact the annual budget; or (3) transfers from one major function category to another major function category exceed $20,000 or (4) strategic plan resource allocations need to be re prioritized. Board approval is also required for general fund contingency transfers over $50,000, or in the event the contingency reserve will be reduced by more than 25% for the fiscal year. Board policy DBJ also states that all capital reserve fund project budget appropriations shall be approved by the board; therefore, any transfer of unspent, or unencumbered monies to other projects, shall be approved by the board. CRS-32-109 (1) (f) (l) states the Board of Education has the specific duty to employ all personnel...and to fix and order paid their compensations. Since the budgetary impact of adding a new position must first be considered prior to the hiring process, Board approval is required when there is a proposed change to the authorized staffing level. - Capital Reserve Fund Transfer and Appropriation
Presenters: Mr. Maloney/Mr. Gustafson
Ref. Pages: 33-35 | | | Recommendation That the Board of Education approves the appropriation and transfer of $250,000 from the 21 fund (Capital Reserve Fund) to the AERO relocation project.
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| C.4 - | Better Hearing and Speech Month Resolution - 5 minutes | | | Resolution 2009-14
Presenters: Dr. Barbara Day
Ref. Pages: 36-37 | | | Recommendation That the Board of Education approves the resolution endorsing May as Better Hearing and Speech Month, as submitted by the Administration.
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| C.5 - | Personnel Recommendations-2 minutes | | | The Division of Human Resources provides for consideration a list of Personnel Recommendations. The Board may remove an individual personnel recommendation for separate consideration by amending the original motion to approve the recommendation list.
Presenters: Dr. Thurman/Mr. Schenkel
Ref. Pages: 38-50 | | | Recommendation That the Board of Education approves the May 20, 2009, Personnel Recommendations, as submitted by the Administration.
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| C.6 - | Approval of Tentative Agreement between the Board of Education and Educational Support Professionals - 10 minutes | | | Resolution 2009-11
The Meet and Confer process with Educational Support Professionals (ESP) has been completed. The Administration is providing the resolution to implement what was tentatively agreed upon in the Meet and Confer process. Presenters: Dr. Thurman/Mr. Schenkel Ref. Pages: 51-54 | | | Recommendation That the Board of Education approves the tentative agreements reached through the Meet and Confer process with Educational Support Professionals (ESP), as submitted by the Administration. |
| C.7 - | Approval of Tentative Agreement between the Board of Education and Executive Professionals - 10 minutes | | | Resolution 2009-12
The Meet and Confer process with Executives/Professionals has been completed. The Administration is providing the resolution to implement what was tentatively agreed upon in the Meet and Confer process. The resolution will be delivered to the board under separate cover.
Presenters: Dr. Thurman/Mr. Schenkel Ref. Pages: Under Separate Cover | | | Recommendation That the Board of Education approves the tentative agreement between the Board of Education and the Executive Professionals, as submitted by the Administration.
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| C.8 - | Approval of Tentative Agreement between the Board of Education and Colorado Springs Education Association - 10 minutes | | | Resolution 2009-13
This item is placed on the agenda for the Board consideration based on action taken by the Colorado Springs Education Association (CSEA) on ratification of a tentative agreement. The resolution will be delivered to the board under separate cover. Presenters: Dr. Thurman/Mr. Schenkel Ref. Pages: Under Separate Cover | | | Recommendation That the Board of Education approves the tentative agreement between the Board of Education and the Colorado Springs Education Association, as submitted by the Administration. |
| C.9 - | Consideration of the District's Hearing Impaired Program - 20 minutes | | | On February 25, 2009, the Board of Education recommended that the Jefferson Deaf and Hard of Hearing program be relocated to Stratton Elementary School. On April 8th, the Board of Education directed the Administration to reconsider the relocation of the program and return to the Board of Education with a recommendation on May 6th.
Presenters: Mr. Poore/Dr. Day/Ms. Claybaugh
Ref. Pages: 57-58 | | | Recommendation Of the three options presented, administration recommends Option 1: continue with the Board approved reutilization plan to move the Deaf and Hard of Hearing Pre-K-5 program to Stratton Elementary School.
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| C.10 - | Chipeta & Trailblazer Boundaries - 15 minutes | | | Boundary recommendations for Chipeta and Trailblazer Elementary Schools were revisited by our Boundary Advisory Committee to determine if a more balanced approach to student enrollment could be achieved.
Presenter: Dr. Thurman
Ref. Pages: 59-64 | | | Recommendation that the Board of Education approves the boundary changes for Chipeta and Trailblazer Elementary school:
1. Leave the boundaries between Chipeta and Trailblazer as is until a decision about a PK-8 program for Trailblazer has been approved and then determine a true boundary balance between the two schools based on programs approved for each building.
2. Move the area west of Centennial from Jackson to Chipeta (33 students).
3. Move the Kissing Camels area from Howbert to Chipeta (17 students, 10 of these students already permit to Chipeta).
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| D.1 - | Citizens' Comments | | | The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:
1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda, 2.) At the beginning of Action for the purpose of addressing action items only, and 3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only. Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit. In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R. |
| D.2 - | FY09/10 Budget Adoption and Modification Procedures - 10 minutes | | | Procedures for the adoption of the FY2009-2010 budget have been developed for the purpose of supporting effective decision-making by the Board of Education and for the facilitation of accurate and timely data provided by staff.
Presenters: Mr. Wieck/Mr. Gustafson
Ref. Page: 66
| | | Recommendation That the Board of Education approves the budget procedures, as submitted by the Administration.
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| D.3 - | FY09/10 Budget Reductions - 60 minutes | | | Based on the Preliminary Budget Development Assumptions presented in April, our final School Finance Act reconciliation from last week, our preliminary fund balance forecast, and our anticipated June budget modifications, the administration believes approximately $4 million in budget cuts are needed to balance next year's budget, $1 million of which is mandated from Administration.
Presenters: Mr. Wieck/Mr. Gustafson
Ref. Pages: 67-70 | | | Recommendation That the Board of Education approves the list of budget cuts as presented by the administration or with amendment that allows the administration to cut at least $4 million to balance the FY09-10 adopted budget. |
| D.4 - | Consolidated Grant - 15 minutes | | | The Consolidated Grant is the funding made available under the No Child Left Behind act (a reauthorization of the Elementary and Secondary Education Act of 1965). The grant is annually available in two components: an outline application narrative and an electronic budget, submitted to the Colorado Department of Education (CDE). The Office of Special Programs and Grants applies for this grant each year on behalf of the school district. This grant is federally funded, available annually in May for application.
Presenter: Kandy Claybaugh
Ref. Page: 71 & Under Separate Cover | | | Recommendation That the Board of Education approves the Consolidated Grant application for federal funds, proposed budget as well as the FTE supported by these grant funds.
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| D.5 - | Re-naming the Emerson Facility - 20 minutes | | | After determining the need to rename Emerson Middle School, a renaming committee met and reviewed names submitted by the public.
Committee members met on May 12, 2009, to recommend names for Emerson Middle School. The process outlined according to policy and regulation included:
1) a review of all names received and removal of inappropriate names,
2) selection of the top three choices of each committee member and discussion of those names,
3) selection of rank-ordered names to recommend to the Board for approval, and
4) selection of an alternative name for consideration if the top name is not approved.
The committee proposes the following names for consideration:
First choice: Jack Swigert Aerospace Academy, and as an alternate: Samuel Avalos Middle School.
Presenter: Elaine Naleski
Ref. Pages: 74-77 | | | Recommendation The administration and school re-naming committee recommends Jack Swigert Aerospace Academy be the name of the former Emerson Middle School, and recommends Samuel Avalos as the second choice if the board chooses not to pick the committee’s first choice.
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| E. | REPORTS AND DISCUSSION ITEMS |
| E.1 - | Superintendent/Administrative Reports | | | This agenda item is reserved for presentations, status reports, and announcements to the Board by the Superintendent and the Administration that have not been provided as information only in the Board packets. Unless otherwise directed by the Board, annual and standing reports not requiring Board action are to be provided in hard copy for information only in the Board Director packets. The superintendent has the opportunity to report on a range of topics during this time. |
| G. | ADMINISTRATION’S TASK LIST REVIEW AND UPDATE |
| G.1 - | Task List Review 2 minutes | | | The Administration Task List consists of requests from Board directors for information/analysis within specified time lines and will be reviewed and updated during this time. These requests should primarily be tasking for information/analysis and should not be for the scheduling of future agenda items. A recommendation should be included with the task for the purpose indicating as whether or not it needs to be included on the Calendar. Items may be added to the task list with the agreement of four Board Directors as indicated by head nods.
Ref. Pages: 86-90 |
| H. | CALENDAR REVIEW AND UPDATE |
| H.1 - | Calendar Review 2 minutes | | | The Board's Calendar will be reviewed and updated during this time.
Items may be added to the Calendar with the agreement of four Board Directors as indicated by head nods.
To look at district events and to access the District Calendar go to our home page at www.d11.org. On the left hand side of the screen, click on Calendars, then D11 Calendars. In the center of that page, in the drop down box, select District Calendar.
Upcoming meetings/events (tentative) refer to the attached Master Planning Calendar: - May 20, 2009, regular meeting
- June 3, 2009, work session (FY 09-10 budget)
- June 10, 2009, regular meeting
- June 24, 2009, regular meeting
Ref. Pages: 91-103 |
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