| A.3 - |
Moment of Silence - |
| A.4 - |
Adoption of the Agenda - |
| A.5 - |
Executive Session - |
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The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to:
1) property transactions [per C.R.S. 24-6-402(4)(a)] [particular matter:];
2) X legal advice [per C.R.S. 24-6-402(4)(b)] [particular matter: teacher contract negotiations];
3) security arrangements or investigations [per C.R.S. 24-6-402(4)(d)] [particular matter:];
4) X negotiations [per C.R.S. 24-6-402(4)(e)] [particular matter: Parameters: Teachers, ESP, Executive/ Professionals; Space Foundation Contract Parameters];
5) personnel [per C.R.S. 24-6-402(4)(f)] [particular matter: ];
6) individual student(s) [per C.R.S. 24-6-402(4)(h)] [particular matter: ]; 7) documents that may not be disclosed under the Colorado Open Records Act [per C.R.S. 24-6-402(4)(g)] [particular matter ]; and 8) matters required to be kept confidential by state or federal law [per C.R.S. 24-6-402(4)(c)][specific legal citation:].
Executive Session from approximately 5:30 p.m.-6:30 p.m. The Board of Education will reconvene into regular session at approximately 6:30 p.m.
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Recommendation To convene into Executive Session. The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to property transactions, legal advice, security arrangements or investigations, negotiations, personnel, individual students, documents that may not be disclosed under the Colorado Open Records Act and matters required to be kept confidential by law. |
| A.6 - |
Pledge of Allegiance - |
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Martinez Elementary Is a National PTA Parent Involvement School of Excellence
The National PTA has certified Martinez Elementary School as a Parent Involvement School of Excellence, recognizing Martinez as a school that upholds the highest standards in parent involvement.
The Martinez PTA educated the school on National PTA Standards, invited the school to complete a survey and then created a parent involvement plan. Based on their self-assessment, they applied for one of two distinctions: Certification of Excellence or Recognition of Commitment.
Martinez principal Bobbie Long says,“This award exemplifies our families’ commitment to and participation in their child’s education. Service and volunteering is observed on a daily basis. Please stop by and took a look. The positive partnerships created between home and school makes Martinez a special place to love and learn.”
The American Association of Colleges for Teacher Education, National Association of Elementary School Principals, National Association of Secondary School Principals, National Education Association, and National School Public Relations Association joined PTA in the development and implementation of the certification program.
Presenter: Brenda LeBrasse
Coronado Is Tops in State ProStart Competition
Coronado High School’s ProStart team brought home the traveling trophy given annually to the top ProStart school in the state. Coronado had the highest combined total of points from management and culinary teams. Coronado is the first school to win this trophy three times and the first school to win it back to back (they also won the trophy in 2008). Leona Lindvall is the Coronado ProStart teacher and is very proud of the entire ProStart class.
Congratulations to the following Coronado winning students:
The Management team placed second in state competition in Denver: Kenny Londono, Hannah Rogers, Judy Santero and Jordan Sveen.
The Culinary Team placed sixth in the state: Joshua Berntsen, Evan Ronnesbeck, Michael Harris and Katherine Jager.
Presenter: John Keane
Coronado Cougars Gone Wired Win Big
The Coronado High School robotics team, Cougars Gone Wired, received more awards at this year’s Colorado FIRST Robotics Competition than any other team. There were 48 teams at the competition, some coming from as far away as California and Florida. Cougars Gone Wired won the Website award, the Autodesk Animation award, the Rookie All-Star award and the Colorado Regional Competition. Both the Rookie-All-Star award and Regional Champion award qualify the team to participate in the championships in Atlanta, GA, April 16-18, where they will join other regional winners from the United States, Europe and Israel. Bryce McLean is the team’s teacher/sponsor.
Presenter: John Keane
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| A.8 - |
Modification of the Agenda - |
| B.1 - | Adoption of Consent Items - 2 minutes | | | Consent items are placed in the consent portion of the agenda. If board members have any questions concerning these items, they should be directed to the Superintendent or designee prior to the board meeting. If discussion is required on any one of the items, it may be removed from the consent agenda. Those items indicated as being consent items will be adopted by one single motion unless a member of the board requests an item be removed from the consent agenda. | | | Recommendation To adopt all consent items as designated in the agenda. Consent items: - B.2. Minutes of Board Meetings
- B.3. Approval of Two-Hour Delayed Start
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| B.2 - | Approval of Board Meeting Minutes | | | Ref. Pages: Under Separate Cover | | | Recommendation That the Board of Education approves the minutes of the February 25, March 11 and March 18, 2009, regular board meetings, and the March 4, 2009, special board meeting. All minutes are available on the district website after approval by the Board of Education.
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| B.3 - | Two-Hour Delayed Start April 2, 2009 | | | According to Board policy, the Superintendent or his designee is authorized to close schools for specified emergencies. School District 11 had a two-hour delayed start on April 2, 2009, due to inclement weather.
| | | Recommendation That the Board of Education approves the two-hour delayed start of School District 11 on April 2, 2009, as submitted by the Administration.
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| C.1 - | Citizens' Comments | | | The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:
1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda, 2.) At the beginning of Action for the purpose of addressing action items only, and 3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only. Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit. In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.
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| C.2 - | Contract Awards | | | The purpose of this agenda item is to have a standing agenda item in place on a continual weekly basis. This agenda item will be used for capital investment and other contracts. Timing of contract actions is such that it will require continual expeditious board approval of contracts. Some weeks will not have any contracts, while many other weeks will have lists of proposed contracts for board approval. Each week a reference will be submitted listing any proposed contract actions with appropriate information. Solicitation documents and information about each procurement action are available for examination and review in the Business Office.
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| C.3 - | Budget Transfers, Appropriations and FTE Approvals - 15 minutes | | | Board Policy DBJ-Budget Transfers requires the board to approve budget transfers for any fund when: (1) the aggregate amount to be transferred to support any line item, single issue or purpose exceeds $100,000; or (2) the accumulation of budget transfer needs is expected to significantly impact the annual budget; or (3) transfers from one major function category to another major function category exceed $20,000 or (4) strategic plan resource allocations need to be re prioritized. Board approval is also required for general fund contingency transfers over $50,000, or in the event the contingency reserve will be reduced by more than 25% for the fiscal year. Board policy DBJ also states that all capital reserve fund project budget appropriations shall be approved by the board; therefore, any transfer of unspent, or unencumbered monies to other projects, shall be approved by the board. CRS-32-109 (1) (f) (l) states the Board of Education has the specific duty to employ all personnel...and to fix and order paid their compensations. Since the budgetary impact of adding a new position must first be considered prior to the hiring process, Board approval is required when there is a proposed change to the authorized staffing level.
Presenters: Mr. Gustafson/Mr. Maloney
Ref. Pages: 21-29 | | | Recommendation Capital Reserve Contingency Fund Transfer
That the Board of Education approves the appropriation and transfer of $1,200,000 from the Fund 21 (Capital Reserve Fund) to the Howbert addition project.
General Fund Contingency Transfer for Facility Modifications
That the Board of Education approves the appropriation and transfer of $1,145,000 from the General Fund contingency reserve with the additional requirement that this same amount of funds will be replenished into the contingency reserve from the reutilization savings as soon as practicable.
General Fund Contingency Transfer for Moving
That the Board of Education approves the appropriation and transfer of $250,000 from the General Fund contingency reserve with the additional requirement that this same amount of funds will be replenished into the contingency reserve from the reutilization savings as soon as practicable.
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| C.4 - | Volunteer Week Resolution - 10 minutes | | | The Administration encourages all citizens to participate in the celebration of National Volunteer Week, April 19-25, 2009.
Presenter: Ms. Dekleva
Ref. Page: 31 | | | Recommendation That the Board of Education recognizes the week of April 28-May 2, 2008, as National Volunteer Week, as submitted by the Administration.
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| C.5 - | New Policy JLDBA, Suicide Prevention, Intervention and Postvention Crisis Response - 5 minutes | | | At the direction of Dr. Bishop, and the urging of the Board of Education, the administration has developed a suicide prevention, intervention and postvention crisis response policy. The policy is fashioned after the policies of other large districts in Colorado, and modeled after the sample board policy developed by the Colorado Association of School Boards (CASB).
Presenter: Mr. Poore
Ref. Pages: 32-34 | | | Recommendation The recommendation is that the Board of Education review and approves the new policy JLDBA, Suicide Prevention, Intervention and Postvention Crisis Response.
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| C.6 - | Personnel Recommendations-2 minutes | | | The Division of Human Resources provides for consideration a list of Personnel Recommendations. The Board may remove an individual personnel recommendation for separate consideration by amending the original motion to approve the recommendation list.
Presenters: Dr. Thurman/Mr. Schenkel
Ref. Pages: 36-39 | | | Recommendation That the Board of Education approves the April 8, 2009, Personnel Recommendations, as submitted by the Administration.
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| C.7 - | Capital Plan Amendment - 30 minutes | | | Capital projects in support of the recent re-utilization decisions are necessary to create more effective, efficient and safe learning environments for students. Fortunately some excess Bond funds can be used for some of the projects, but only with the Board’s approval of a formal Capital Plan Amendment. On 3/12/09 the Citizens Bond Oversight Committee voted to recommend an amendment as stated in the recommendation, below.
Presenter: Mr. Gustafson
Ref. Pages: 40-41 | | | Recommendation That the Board of Education approves an amendment to make the following modifications to the Capital Plan, and appropriate and transfer $2,140,000 from the 41 fund Program Contingency to these projects: - Delete the work scheduled for the Bijou Alternative Program campus, and reprogram the $651,093 budgeted for these projects.
- Add a project for miscellaneous minor renovations at Whittier for the reutilization of that site by the Bijou Alternative Program, budgeted at $360,000.
- Add a project for miscellaneous minor renovations at Hunt Elementary School, budgeted at $280,000.
- Add a project for an addition to Jackson Elementary School, budgeted at $1,500,000.
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| D.1 - | Citizens' Comments | | | The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:
1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda, 2.) At the beginning of Action for the purpose of addressing action items only, and 3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only. Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit. In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R. |
| D.2 - | Proposed Boundary Recommendations - 90 minutes | | | These are the recommended boundary changes needed to implement the Utilization Plan changes for school year 2009-10. As such they are only for the elementary and middle school levels and do not include changes for any K-8 implementation or high schools.
Presenters: Dr. Thurman/Mr. Poore/Mr. Gustafson/Mr. Bernhard/Mr. Bair
Ref. Pages: 43-55 | | | Recommendation - That the Board of Education approves the proposed boundary changes for various elementary and middle schools as presented.
- That the Board of Education approves the proposed transported area changes for various elementary and middle schools as presented.
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| D.3 - | FY09-10 Preliminary Budget Development Assumptions - 60 minutes | | | Each year prior to preparing the proposed budget document the Budget Office provides preliminary budget information to the Board of Education for approval.
Presenters: Mr. Gustafson/Ms. Kluck
Ref. Pages: 56-57 | | | Recommendation That the Board of Education approves the preliminary budget development assumptions as presented by the administration.
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| D.4 - | Instructional Materials & Secondary Courses Approval - 20 minutes | | | Instructional Materials
Executive Summary
The Board of Education has the responsibility to adopt textbook materials, periodicals, newspapers, computer software, and content posters. The adoption of new instructional materials originates at the site based on identified curricular needs. The process is progressive in that it originates with an individual staff member. The department chairperson or elementary principal reviews the proposed media. The appropriate curriculum committee reviews the instructional materials and asks a citizen to review and make a written recommendation. The curriculum committee recommends the instructional materials for general or specific use and then submits the instructional materials for recommendation to the appropriate content area facilitator. Once the appropriate facilitator approves the instructional materials, a request for adoption is made to the Deputy Superintendent.
All instructional materials submitted for adoption have completed the required process as specified in the Board of Education policy IJJ-R. The Textbook Selection and Adoption policy states “The Board will receive requests to adopt titles recommended by the curriculum committees along with the citizens’ comments and the curriculum committee’s analysis of the citizens’ comments.”
Secondary Courses
Executive Summary
The Board of Education is required by state statutes to determine the educational programs delivered to the schools of the district. The development of new courses is driven by educational needs at school sites. The process is progressive in that it originates at the school with identified student needs. A proposed course is then reviewed by the building principal. The proposal moves to the appropriate curriculum committee where it is approved or not approved based on the following:
1. Relationships to content standards and benchmarks
2. Assessment procedures
3. Instructional strategies and objectives
4. Materials and resources
Once approved by the curriculum committee, the appropriate Curriculum Facilitator signs the course approval and submits it to the Deputy Superintendent of Educational Support Services for approval.
All course proposals submitted for approval or deletion have completed the required process of the Division of Educational Support Services. Board of Education Policy IGA (Curriculum Development) states that “Curriculum development shall be the responsibility of the professional staff… under the direction of the Deputy Superintendent…After planning by the faculty and approval by the administration, new courses shall be presented to the Board for its approval/disapproval.” Policy IGD (Curriculum Adoption) states that “all new programs and courses of study, as well as the elimination or extension of the content of current programs, shall be presented by the superintendent/designee to the Board for its consideration and action.”
Presenters: Mr. Poore/Mr. Malone
Ref. Pages: 58-59 and Under Separate Cover | | | Recommendation Instructional Materials
The instructional materials on the enclosed list of materials have been selected and recommended for adoption according to Board of Education Policy IJJ-R. These materials include textbooks, periodicals, newspapers, computer software, and content posters.
Secondary Courses
The Division of Educational Support Services presents new, changed and/or deleted courses, as attached, which have been developed according to Board of Education Policy IG and IGD. These courses are designed to support the needs of secondary students and are related to content standards and benchmarks.
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| E. | REPORTS AND DISCUSSION ITEMS |
| E.1 - | Superintendent/Administrative Reports | | | This agenda item is reserved for presentations, status reports, and announcements to the Board by the Superintendent and the Administration that have not been provided as information only in the Board packets. Unless otherwise directed by the Board, annual and standing reports not requiring Board action are to be provided in hard copy for information only in the Board Director packets. The superintendent has the opportunity to report on a range of topics during this time. Update on Response to Intervention (RtI) and Positive Behavior Support (PBS) - 20 minutes (LeBrasse)
Ref. Pages: 60-89 and Under Separate Cover
The Board requested a mid-year report of RtI/PBS implementation status. A focused review was completed at all schools between November 2008 and January 2009 to assess their progress in two of the six components of successful RtI implementation: Problem Solving Team Functioning and Progress Monitoring. The report provides a summary of mid-year status and identifies the challenges and additional activities that are necessary to fully implement RtI in all schools. Additionally, in the next year actions to ensure sustainability of the RtI/PBS framework must be completed prior to expiration of the RtI Office funding. |
| G. | FUTURE WORK SESSIONS LIST REVIEW AND DISCUSSION FOR ADDITIONAL WORK SESSIONS ITEMS |
| H. | ADMINISTRATION’S TASK LIST REVIEW AND UPDATE |
| H.1 - | Task List Review 2 minutes | | | The Administration Task List consists of requests from Board directors for information/analysis within specified time lines and will be reviewed and updated during this time. These requests should primarily be tasking for information/analysis and should not be for the scheduling of future agenda items. A recommendation should be included with the task for the purpose indicating as whether or not it needs to be included on the Calendar. Items may be added to the task list with the agreement of four Board Directors as indicated by head nods.
Ref. Pages: 98-102 |
| I. | CALENDAR REVIEW AND UPDATE |
| I.1 - | Calendar Review 2 minutes | | | The Board's Calendar will be reviewed and updated during this time.
Items may be added to the Calendar with the agreement of four Board Directors as indicated by head nods.
To look at district events and to access the District Calendar go to our home page at www.d11.org. On the left hand side of the screen, click on Calendars, then D11 Calendars. In the center of that page, in the drop down box, select District Calendar.
Upcoming meetings/events (tentative) refer to the attached Master Planning Calendar: - April 8, 2009, regular meeting
- April 15, 2009, special meeting/work session
- April 22, 2009, regular meeting
- April 29, 2009, work session
Ref. Pages: 103-114 |
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