Meetings

Colorado Springs School District 11

REGULAR BOARD OF EDUCATION MEETING

Tesla EOP Auditorium, 2560 International Circle, Colorado Springs, CO 80910
Call to Order at 5:30 p.m. Regular meeting begins at 7:00 p.m.
March 18, 2009
7:00 PM
Back Print
A. PRELIMINARIES
A.1 - Call to Order -
A.2 - Roll Call -
 
Roll Call
Charles Bobbitt, Director
John Gudvangen, Treasurer
Tami Hasling, President
Sandra Mann, Director
Bob Null, Director
Tom Strand, Vice-President
Janet Tanner, Secretary
A.3 - Moment of Silence -
A.4 - Adoption of the Agenda -
 
The agenda presented to the Board in the Board’s packet will be considered for approval at this time. A Board Director or the Superintendent may request to, add, delete or table an item, i.e., an emergency school closure approval action that is in accordance with Policies. Board Directors shall make a separate motion for each item they seek to have added, deleted, or tabled. Reordering items on the agenda requires approval of a single motion with a majority vote of the quorum present.

A Board Director’s request that a non-emergency item be added to the agenda, as action shall require for approval a two-thirds majority of the entire Board. The Director making the request shall provide a copy of the motion and materials to all Board Directors.
 
A Board Director’s request that a non-emergency item be added to the agenda, as non-action shall require for approval a majority of the quorum present. The Director making the request shall provide a copy of the motion and materials to all Board Directors.
  Recommendation 
That the Board of Education adopts the agenda, as presented (and/or amended).
A.5 - Executive Session -
  The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to:
1) property transactions [per C.R.S. 24-6-402(4)(a)] [particular matter:];
2) X legal advice [per C.R.S. 24-6-402(4)(b)] [particular matter: New Superintendent's Contract];
3) security arrangements or investigations [per C.R.S. 24-6-402(4)(d)] [particular matter:];
4) negotiations [per C.R.S. 24-6-402(4)(e)] [particular matter:]
5) X personnel [per C.R.S. 24-6-402(4)(f)] [particular matter: Principals];
6) individual student(s) [per C.R.S. 24-6-402(4)(h)] [particular matter: ]; 7) documents that may not be disclosed under the Colorado Open Records Act [per C.R.S. 24-6-402(4)(g)] [particular matter ]; and 8) matters required to be kept confidential by state or federal law [per C.R.S. 24-6-402(4)(c)][specific legal citation:].

Executive Session from approximately 5:30 p.m.-7:00 p.m. The Board of Education will reconvene into regular session at approximately 7:00 p.m.
  Recommendation 
To convene into Executive Session. The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to property transactions, legal advice, security arrangements or investigations, negotiations, personnel, individual students, documents that may not be disclosed under the Colorado Open Records Act and matters required to be kept confidential by law.
A.6 - Pledge of Allegiance -
  The Board of Education invites the public in attendance to stand and recite the Pledge of Allegiance to the flag of the United States of America.
A.7 - Good Things -
 

District 11 Students Win 2008-2009 State PTA Reflections Awards

  • SCHOOL    MEDAL  CATEGORY                STUDENT
  • Mann            Silver       Dance/Choreography    Malia Baker
  • Mann            Silver       Film/Video Production  Caitlin Taber
  • Holmes         Silver       Musical Composition     Josh Shulkin
  • Holmes         Silver       Visual Arts                    Ruby Zook
  • Holmes         Gold        Film/Video Production   Justin Ramsey
  • Holmes         Gold        Dance Choreography    Aaliyah Rodriguez
  • Coronado     Silver       Literature                      Christian Dreys
  • Coronado     Silver       Film/Video Production  Aaron Hartshorn
  • Coronado     Silver       Visual Arts                    Ella Leppanen
  • Coronado     Silver       Literature                      Macayla Sparks
  • Coronado     Gold        Film/Video Production  Kristina Minchow

    • Literature: silver medals to Christian Dreys and Macayla Sparks, Coronado High School
    • Musical Composition: silver medal to Josh Shulkin, Holmes Middle School
    • Visual Arts: silver medals to Ruby Zook, Holmes, and Ella Leppanen, Coronado.
    • Dance Choreography: gold medal to Aaliyah Rodriguez, Holmes, and silver medal to Malia Baker, Mann Middle School.
    • Film/Video Production: gold medals to Justin Ramsey, Holmes, and Kristina Mincho

Presenter:  LouAnn Dekleva
A.8 - Modification of the Agenda -
 
A Board Director, by a motion, or the Superintendent (via a recommendation for a motion), may cause the modification of the previously approved agenda only for the following reason:

Required action following discussion in Executive Session.
  Recommendation  That the Board of Education adopts the agenda modifications.
A.9 - Citizen Comments -
 
The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:

1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda,
2.) At the beginning of Action for the purpose of addressing action items only, and
3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only.
 
Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit.
 
In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.

B. CONSENT ITEMS
B.1 - Adoption of Consent Items - 2 minutes
 

Consent items are placed in the consent portion of the agenda.  If board members have any questions concerning these items, they should be directed to the Superintendent or designee prior to the board meeting.  If discussion is required on any one of the items, it may be removed from the consent agenda. Those items indicated as being consent items will be adopted by one single motion unless a member of the board requests an item be removed from the consent agenda.

 Recommendation 

To adopt all consent items as designated in the agenda. Consent items: 

  • B.2. New Policy KDE, Crisis Management 
B.2 - New Policy KDE, Crisis Management
 In 2000, legislation was enacted which required school districts to develop a crisis management policy. To date we do not have a policy that mandates the development and use of a safety or emergency response plan. The 2008 legislative session resulted in three new laws that directly affect this required policy. In order to be legally compliant, the district must develop a Crisis Management policy.   
Ref. Pages: 16-42
 Recommendation That the Board of Education reviews and approves the new policy KDE, Crisis Management.  
C.ACTION ITEMS
C.1 - Citizens' Comments
 
The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:

1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda,
2.) At the beginning of Action for the purpose of addressing action items only, and
3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only.
 
Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit.
 
In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.

C.2 - Contract Awards
 The purpose of this agenda item is to have a standing agenda item in place on a continual weekly basis. This agenda item will be used for capital investment and other contracts. Timing of contract actions is such that it will require continual expeditious board approval of contracts. Some weeks will not have any contracts, while many other weeks will have lists of proposed contracts for board approval. Each week a reference will be submitted listing any proposed contract actions with appropriate information. Solicitation documents and information about each procurement action are available for examination and review in the Business Office.
C.3 - Budget Transfers, Appropriations and FTE Approvals - 10 minutes
 

Board Policy DBJ-Budget Transfers requires the board to approve budget transfers for any fund when: (1) the aggregate amount to be transferred to support any line item, single issue or purpose exceeds $100,000; or (2) the accumulation of budget transfer needs is expected to significantly impact the annual budget; or (3) transfers from one major function category to another major function category exceed $20,000 or (4) strategic plan resource allocations need to be re prioritized. Board approval is also required for general fund contingency transfers over $50,000, or in the event the contingency reserve will be reduced by more than 25% for the fiscal year. Board policy DBJ also states that all capital reserve fund project budget appropriations shall be approved by the board; therefore, any transfer of unspent, or unencumbered monies to other projects, shall be approved by the board. CRS-32-109 (1) (f) (l) states the Board of Education has the specific duty to employ all personnel...and to fix and order paid their compensations. Since the budgetary impact of adding a new position must first be considered prior to the hiring process, Board approval is required when there is a proposed change to the authorized staffing level. 

Copier Replacement and Maintenance Agreement Transfer
Presenters: Mr. Gustafson/Mr. Morin
Ref. Pages: 44-45

 Recommendation That the Board of Education approve the transfer of $500,000 from the program reserve in order to facilitate the replacement and ongoing maintenance of copiers throughout the district.
C.4 - Personnel Recommendations-2 minutes
 The Division of Human Resources provides for consideration a list of Personnel Recommendations. The Board may remove an individual personnel recommendation for separate consideration by amending the original motion to approve the recommendation list.

Presenters: Dr. Thurman/Mr. Schenkel
Ref. Pages:  46-56 & Under Separate Cover
 Recommendation That the Board of Education approves the March 18, 2009, Personnel Recommendations, as submitted by the Administration.
C.5 - 2009-10 School Year Calendar - 15 minutes
 The 2009-2010 Calendar is being recommended for approval. The calendar includes the following highlights:
Summer School  - July 1 – July 29
First Day of School for students – Tuesday, August 18
Thanksgiving Break – Wednesday, November 25 – Friday, November 27 (3-Day Break)
Winter Break – December 21 – January 5 (Last day for students and school staff prior to the Winter Break will be December 18)
Spring Break – March 22 – March 26
Graduation Dates – May 25 and May 26
Last Day of School for students – May 26

Presenter: Dr. Thurman
Ref. Pages: 57-58
 Recommendation That the Board of Education approves revised 2009-2010 calendar with Elementary PLC time included.
D.NON-ACTION ITEMS
D.1 - 7:30 p.m. Public Hearing for Capital Plan Amendment
 This time is set aside for the public to comment on the proposed amendment to the Capital Plan.
D.2 - Capital Plan Amendment
 Capital projects in support of the recent re-utilization decisions are necessary to create more effective, efficient and safe learning environments for students. Fortunately some excess Bond funds can be used for some of the projects, but only with the Board’s approval of a formal Capital Plan Amendment. On 3/12/09 the Citizens Bond Oversight Committee voted to recommend an amendment as stated in the recommendation, below.
Presenters: Mr. Gustafson/Mr. Bernhard/Mr. Maloney
Ref. Page: 60
 Recommendation 

That the Board of Education approves an amendment to make the following modifications to the Capital Plan, and appropriate and transfer $2,140,000 from the 41 fund Program Contingency to these projects:

  • Delete the work scheduled for the Bijou Alternative Program campus, and reprogram the $651,093 budgeted for these projects.
  • Add a project for miscellaneous minor renovations at Whittier for the reutilization of that site by the Bijou Alternative Program, budgeted at $360,000.
  • Add a project for miscellaneous minor renovations at Hunt Elementary School, budgeted at $280,000.
  • Add a project for an addition to Jackson Elementary School, budgeted at $1,500,000.
D.3 - Citizens' Comments
 
The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:

1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda,
2.) At the beginning of Action for the purpose of addressing action items only, and
3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only.
 
Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit.
 
In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.
D.4 - New Policy JLDBA, Suicide Prevention, Intervention and Postvention Crisis Response - 20 minutes
 At the direction of Dr. Bishop, and the urging of the Board of Education, the administration has developed a suicide prevention, intervention and postvention crisis response policy. The policy is fashioned after the policies of other large districts in Colorado, and modeled after the sample board policy developed by the Colorado Association of School Boards (CASB).

Presenters: Mr. Poore/Ms. Claybaugh
Ref. Pages: 62-64
 Recommendation The recommendation is that the Board of Education review and approve the new policy JLDBA, Suicide Prevention, Intervention and Postvention Crisis Response.


E.REPORTS AND DISCUSSION ITEMS
E.1 - Superintendent/Administrative Reports
 

This agenda item is reserved for presentations, status reports, and announcements to the Board by the Superintendent and the Administration that have not been provided as information only in the Board packets. Unless otherwise directed by the Board, annual and standing reports not requiring Board action are to be provided in hard copy for information only in the Board Director packets. The superintendent has the opportunity to report on a range of topics during this time.


E.2 - Lincoln Health Clinic Partnership - 30 minutes
 District 11, working in partnership with Peak Vista Health, applied for and received a planning grant to develop a health clinic at Lincoln Elementary School. During this school year (2008-09) meetings with our partners and staff have taken place twice monthly to plan for the development of a clinic to serve students in the Lincoln Elementary School area. Our next steps include clarifying the scope of care for the clinic and applying for a construction grant.

Presenters: Mr. Poore/Ms. Claybaugh
Ref. Page: 66
E.3 - Other Discussion Items
 
Board members will have the opportunity for open discussion.
E.4 - Board Subcommittee Reports
 
Board members will have the opportunity to report on their respective subcommittees.
F.FUTURE AGENDA ITEMS
F.1 - New Agenda Items from Board Discussion
 
Board members have the opportunity to bring forward items for a future agenda.
F.2 - Magnet School Concepts - TBD
 

Magnet School Concepts will be presented sometime after the November elections.

G.FUTURE WORK SESSIONS LIST REVIEW AND DISCUSSION FOR ADDITIONAL WORK SESSIONS ITEMS
G.1 - Boundary Study Recommendations
 Work Session on April 15, 2009
G.2 - Development of 2009 Legislative Agenda
 

TBD

H.ADMINISTRATION’S TASK LIST REVIEW AND UPDATE
H.1 - Task List Review 2 minutes
 
The Administration Task List consists of requests from Board directors for information/analysis within specified time lines and will be reviewed and updated during this time. These requests should primarily be tasking for information/analysis and should not be for the scheduling of future agenda items. A recommendation should be included with the task for the purpose indicating as whether or not it needs to be included on the Calendar. Items may be added to the task list with the agreement of four Board Directors as indicated by head nods.
Ref. Pages: 67-71
I.CALENDAR REVIEW AND UPDATE
I.1 - Calendar Review 2 minutes
 

The Board's Calendar will be reviewed and updated during this time.

Items may be added to the Calendar with the agreement of four Board Directors as indicated by head nods.

To look at district events and to access the District Calendar go to our home page at www.d11.org. On the left hand side of the screen, click on Calendars, then D11 Calendars. In the center of that page, in the drop down box, select District Calendar.

Upcoming meetings/events (tentative) refer to the attached Master Planning Calendar:

  • March 23-27, spring break
  • April 1, 2009, work session
  • April 8, 2009, regular meeting
  • April 15, 2009, work session
  • April 22, 2009, regular meeting

Ref. Pages:  72-83

J.ADJOURNMENT