| A.3 - |
Moment of Silence - |
| A.4 - |
Adoption of the Agenda - |
| A.5 - |
Executive Session - |
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The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to:
1) property transactions [per C.R.S. 24-6-402(4)(a)] [particular matter:];
2) legal advice [per C.R.S. 24-6-402(4)(b)] [particular matter:];
3) security arrangements or investigations [per C.R.S. 24-6-402(4)(d)] [particular matter:];
4) negotiations [per C.R.S. 24-6-402(4)(e)] [particular matter:]
5) X personnel [per C.R.S. 24-6-402(4)(f)] [particular matter: Principals];
6) individual student(s) [per C.R.S. 24-6-402(4)(h)] [particular matter: ]; 7) documents that may not be disclosed under the Colorado Open Records Act [per C.R.S. 24-6-402(4)(g)] [particular matter ]; and 8) matters required to be kept confidential by state or federal law [per C.R.S. 24-6-402(4)(c)][specific legal citation:].
Executive Session from approximately 5:30 p.m.-6:30 p.m. The Board of Education will reconvene into regular session at approximately 6:30 p.m.
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Recommendation To convene into Executive Session. The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to property transactions, legal advice, security arrangements or investigations, negotiations, personnel, individual students, documents that may not be disclosed under the Colorado Open Records Act and matters required to be kept confidential by law. |
| A.6 - |
Pledge of Allegiance - |
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Bristol Principal Receives Honor Administrator Award
School District 11 congratulations Steve Ferguson, principal of Bristol Elementary School. Steve received the Colorado Music Educators Association Honor Administrator Award at Colorado’s state music educators’ conference at the Broadmoor Hotel in recognition of his support of music education. Steve was recognized for seizing the opportunity to provide students the forum for self-expression and the development of critical thinking skills and creativity. Every student at Bristol Elementary is viewed as a developing young musician and artist. The Bristol students are given equal opportunity and access to study a variety of art forms, and all students in first through third grade receive Suzuki violin instruction. Steve’s work and dedication insure a bright future for music education in School District 11 and the state of Colorado.
Pike Elementary Is Colorado Title I Distinguished School
The Title I Distinguished School Program, a joint project of the U.S. Department of Education and the National Association of State Title I Directors, recognizes outstanding Title I schools. The program, which is part of the No Child Left Behind (NCLB) Act, permits Colorado to nominate two Title I schools for awards – Exceptional Student Performance and Closing the Achievement Gap.
Pike Elementary School has been selected by the state for the Exceptional Student Performance Award for having the greatest percentage of students at or above the proficient level for Adequate Yearly Progress in reading/language arts and mathematics for two years. Pike has received $10,000, a banner to hang at the school, a glass plaque, and registration, hotel and airfare for two staff members to attend the Title I Conference in San Antonio, TX.
Presenter: Ms. Shirley Stevens
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| A.8 - |
Modification of the Agenda - |
| B.1 - | Adoption of Consent Items - 2 minutes | | | Consent items are placed in the consent portion of the agenda. If board members have any questions concerning these items, they should be directed to the Superintendent or designee prior to the board meeting. If discussion is required on any one of the items, it may be removed from the consent agenda. Those items indicated as being consent items will be adopted by one single motion unless a member of the board requests an item be removed from the consent agenda.
Ref. Page: 8-9 | | | Recommendation To adopt all consent items as designated in the agenda. Consent items: - B.2. Minutes of Board Meetings
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| B.2 - | Approval of Board Meeting Minutes | | | Ref. Pages: Under Separate Cover | | | Recommendation That the Board of Education approves the minutes of the January 28 and February 11, 2009 regular board meetings, and the February 10 and 18, 2009, special board meetings. All minutes are available on the district website after approval by the Board of Education.
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| C.1 - | Citizens' Comments | | | The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:
1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda, 2.) At the beginning of Action for the purpose of addressing action items only, and 3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only. Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit. In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.
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| C.2 - | Contract Awards - 20 minutes | | | The purpose of this agenda item is to have a standing agenda item in place on a continual weekly basis. This agenda item will be used for capital investment and other contracts. Timing of contract actions is such that it will require continual expeditious board approval of contracts. Some weeks will not have any contracts, while many other weeks will have lists of proposed contracts for board approval. Each week a reference will be submitted listing any proposed contract actions with appropriate information. Solicitation documents and information about each procurement action are available for examination and review in the Business Office.
Open Concept Modifications-King Elementary School
The District desired to select the most cost effective pre-qualified Construction Manager/General Contractor (CM/GC) with expertise in performing tightly scheduled school renovations for work at King Elementary School. The renovations will enhance the school by providing individualized classrooms and code compliant firewalls, improving space usage and creating a more suitable learning environment.
Open Concept Modifications-Rudy Elementary School
The District desired to select the most cost effective pre-qualified Construction Manager/General Contractor (CM/GC) with expertise in performing tightly scheduled school renovations for work at Rudy Elementary School. The renovations will enhance the school by providing individualized classrooms and code compliant firewalls, improving space usage and creating a more suitable learning environment.
Presenter: Mr. Elliott
Ref. Pages: 10-17 | | | Recommendation Open Concept Modifications-King Elementary School
Recommend the Board of Education approve the award of a construction contract to Nunn Construction, Inc., in the amount of $1,585,270 to replace the open classroom concept at King Elementary School.
Open Concept Modifications-Rudy Elementary School
Recommend the Board of Education approve the award of a construction contract to Nunn Construction, Inc., in the amount of $1,611,610 to replace the open classroom concept at Rudy Elementary School.
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| C.3 - | Budget Transfers, Appropriations and FTE Approvals | | | Board Policy DBJ-Budget Transfers requires the board to approve budget transfers for any fund when: (1) the aggregate amount to be transferred to support any line item, single issue or purpose exceeds $100,000; or (2) the accumulation of budget transfer needs is expected to significantly impact the annual budget; or (3) transfers from one major function category to another major function category exceed $20,000 or (4) strategic plan resource allocations need to be re prioritized. Board approval is also required for general fund contingency transfers over $50,000, or in the event the contingency reserve will be reduced by more than 25% for the fiscal year. Board policy DBJ also states that all capital reserve fund project budget appropriations shall be approved by the board; therefore, any transfer of unspent, or unencumbered monies to other projects, shall be approved by the board. CRS-32-109 (1) (f) (l) states the Board of Education has the specific duty to employ all personnel...and to fix and order paid their compensations. Since the budgetary impact of adding a new position must first be considered prior to the hiring process, Board approval is required when there is a proposed change to the authorized staffing level. |
| C.4 - | Personnel Recommendations-2 minutes | | | The Division of Human Resources provides for consideration a list of Personnel Recommendations. The Board may remove an individual personnel recommendation for separate consideration by amending the original motion to approve the recommendation list.
Presenters: Dr. Thurman/Mr. Schenkel
Ref. Pages: 18-23 | | | Recommendation That the Board of Education approves the March 11, 2009, Personnel Recommendations, as submitted by the Administration.
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| C.5 - | School Utilization Plan (Wasson) - 60 minutes | | | Over the past 6-8 weeks discussion has occurred concerning the configuration of Wasson High School. During the February 25, 2009 Board meeting, numerous motions were made to try to determine the direction for Wasson High School. When no decision was reached, the Board tasked the Administration and the staff of Wasson High School to work together to come forward with a proposal that might offer a good compromise.
Presenter: Mr. Poore and team
Ref. Pages: 24& Under Separate Cover | | | Recommendation That the Board of Education directs the administration to work with appropriate groups during the 2009-2010 school year to complete a four year plan/study for Wasson High School as a comprehensive high school of 800-1000 students, with boundaries and with the three educational program strands: - A performing and visual arts Magnet Program
- A science/math program (school within a school)
- A Career Pathway Program
The study will review current boundaries, a reduced boundary area and a walk-in boundary; a recommendation will be developed to be presented to the Board of Education at a later date. |
| D.1 - | Citizens' Comments | | | The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:
1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda, 2.) At the beginning of Action for the purpose of addressing action items only, and 3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only. Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit. In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R. |
| D.2 - | 2009-10 School Year Calendar - 30 minutes | | | The 2009-2010 Calendar is being recommended for approval. The calendar includes the following highlights:
Summer School - July 1 – July 29
First Day of School for students – Tuesday, August 18
Thanksgiving Break – Wednesday, November 25 – Friday, November 27 (3-Day Break)
Winter Break – December 21 – January 5 (Last day for students and school staff prior to the Winter Break will be December 18)
Spring Break – March 22 – March 26
Graduation Dates – May 25 and May 26
Last Day of School for students – May 26
Presenter: Dr. Thurman
Ref. Pages: 25-26 | | | Recommendation That the Board of Education approves the 2009-2010 School Year Calendar.
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| D.3 - | Permit Window Extension - 15 minutes | | | This proposal is to temporarily waive the approved April 1 choice application acceptance deadline and extend it to May 29 to accommodate potential opportunities resulting from the boundary and reutilization plans.
Presenter: Dr. Thurman
Ref. Page: 27 | | | Recommendation That the Board of Education extends the application acceptance window to May 29, 2009, in order to accommodate parents who may want to utilize the choice program as a result of the boundary and reutilization plans.
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| D.4 - | New Policy KDE, Crisis Management - 20 minutes | | | In 2000, legislation was enacted which required school districts to develop a crisis management policy. To date we do not have a policy that mandates the development and use of a safety or emergency response plan. The 2008 legislative session resulted in three new laws that directly affect this required policy. In order to be legally compliant, the district must develop a Crisis Management policy.
Presenters: Mike Poore/Glenn Gustafson/Frank Bernhard/José Gurulé
Ref. Pages: 28-54 | | | Recommendation That the Board of Education reviews and approves the new policy KDE, Crisis Management.
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| E. | REPORTS AND DISCUSSION ITEMS |
| E.1 - | Citizens Bond Oversight Committee Annual Report - 30 minutes | | | The Citizens Bond Oversight Committee has prepared its "Third Annual Report", covering the progress of the 2005-2009 Bond Program during calendar year 2008. The committee will be making a presentation to highlight key points from this report.
Presenters: Ms. Reynolds/Mr. Kaiser
Ref. Pages: 55-76 |
| E.2 - | District Advisory Accountability Committee Budget Subcommittee Preliminary Report - 30 minutes | | | The DAAC Budget Subcommittee preliminary report is intended to provide the District Superintendent, Board of Education, DAAC and most significantly the public with a status of the work and fiscal oversight actions conducted by the DAAC Budget Subcommittee from September, 2008 to January, 2009. A final report, spanning from February, 2009 to June, 2009 will be developed and delivered in the June 2009 timeframe.
Presenter: Ms. Chiado
Ref. Pages: 77 & USC (report not submitted at time of print) |
| E.3 - | Superintendent/Administrative Reports | | | This agenda item is reserved for presentations, status reports, and announcements to the Board by the Superintendent and the Administration that have not been provided as information only in the Board packets. Unless otherwise directed by the Board, annual and standing reports not requiring Board action are to be provided in hard copy for information only in the Board Director packets. The superintendent has the opportunity to report on a range of topics during this time. - Update on Response to Intervention (RtI) and Positive Behavior Support (PBS) - 20 minutes (LeBrasse) Ref. Page: 78
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| G. | FUTURE WORK SESSIONS LIST REVIEW AND DISCUSSION FOR ADDITIONAL WORK SESSIONS ITEMS |
| H. | CALENDAR REVIEW AND UPDATE |
| H.1 - | Calendar Review 2 minutes | | | The Board's Calendar will be reviewed and updated during this time.
Items may be added to the Calendar with the agreement of four Board Directors as indicated by head nods.
To look at district events and to access the District Calendar go to our home page at www.d11.org. On the left hand side of the screen, click on Calendars, then D11 Calendars. In the center of that page, in the drop down box, select District Calendar.
Upcoming meetings/events (tentative) refer to the attached Master Planning Calendar: - March 11, 2009, regular meeting
- March 18, 2009, regular meeting
- March 23-27, spring break
- April 1, 2009, work session
- April 8, 2009, regular meeting
- April 15, 2009, work session
- April 22, 2009, regular meeting
Ref. Pages: 84-95 |
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