| A.3 - |
Moment of Silence - |
| A.4 - |
Adoption of the Agenda - |
| A.5 - |
Executive Session - |
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The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to:
1) property transactions [per C.R.S. 24-6-402(4)(a)] [particular matter:];
2) X legal advice [per C.R.S. 24-6-402(4)(b)] [particular matter: superintendent's contract];
3) security arrangements or investigations [per C.R.S. 24-6-402(4)(d)] [particular matter:];
4) negotiations [per C.R.S. 24-6-402(4)(e)] [particular matter: ]
5) X personnel [per C.R.S. 24-6-402(4)(f)] [particular matter: superintendent's contract];
6) individual student(s) [per C.R.S. 24-6-402(4)(h)] [particular matter: ];
7) documents that may not be disclosed under the Colorado Open Records Act [per C.R.S. 24-6-402(4)(g)] [particular matter ]; and
8) matters required to be kept confidential by state or federal law [per C.R.S. 24-6-402(4)(c)][specific legal citation:].
Executive Session from approximately 5:30 p.m.-6:30 p.m. The Board of Education will reconvene into regular session at approximately 6:30 p.m.
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Recommendation To convene into Executive Session. The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to property transactions, legal advice, security arrangements or investigations, negotiations, personnel, individual students, documents that may not be disclosed under the Colorado Open Records Act and matters required to be kept confidential by law. |
| A.6 - |
Pledge of Allegiance - |
| A.8 - |
Modification of the Agenda - |
| B.1 - | Adoption of Consent Items - 2 minutes | | | Consent items are placed in the consent portion of the agenda. If board members have any questions concerning these items, they should be directed to the Superintendent or designee prior to the board meeting. If discussion is required on any one of the items, it may be removed from the consent agenda. Those items indicated as being consent items will be adopted by one single motion unless a member of the board requests an item be removed from the consent agenda.
Ref. Page: 10 | | | Recommendation To adopt all consent items as designated in the agenda. Consent items: - B.2. Revised Board Policies GCOA, GCOC
- B.3. Approval of Board Meeting Minutes
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| B.2 - | Revised Board Policies GCOA, Evaluation of Instructional Staff, GCOC | | | Employee performance evaluation procedures are currently located in three different places: (i) Board policies and regulations; (ii) the Master Agreement, and ESP handbook (the “Employee Handbooks); and (iii) the Performance Evaluation System documents, including protocol documents and forms for each employee groups (the “Performance Evaluation System”). The Board policies and regulations were last revised in 1994, and although the District has strived to ensure that the Master Agreement, the Employee Handbooks, and the Performance Evaluation System are consistent with them, there are some discrepancies. The proposed revisions to the Board policies and regulations make the Performance Evaluation System the primary tool in evaluation.
Ref. Pages: 11-26 | | | Recommendation Review and approved the proposed policy revisions and deletion of regulations.
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| B.3 - | Approval of Board Meeting Minutes | | | Ref. Pages: Under Separate Cover | | | Recommendation That the Board of Education approves the minutes of the January 14, 2009, regular board meeting and the minutes of the January 22, 26, 27, 29, 30 and 31, 2009, special meetings. All minutes are available on the district website after approval by the Board of Education.
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| C.1 - | Citizens' Comments | | | The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:
1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda, 2.) At the beginning of Action for the purpose of addressing action items only, and 3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only. Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit. In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.
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| C.2 - | Contract Awards | | | The purpose of this agenda item is to have a standing agenda item in place on a continual weekly basis. This agenda item will be used for capital investment and other contracts. Timing of contract actions is such that it will require continual expeditious board approval of contracts. Some weeks will not have any contracts, while many other weeks will have lists of proposed contracts for board approval. Each week a reference will be submitted listing any proposed contract actions with appropriate information. Solicitation documents and information about each procurement action are available for examination and review in the Business Office. |
| C.3 - | Budget Transfers, Appropriations and FTE Approvals | | | Board Policy DBJ-Budget Transfers requires the board to approve budget transfers for any fund when: (1) the aggregate amount to be transferred to support any line item, single issue or purpose exceeds $100,000; or (2) the accumulation of budget transfer needs is expected to significantly impact the annual budget; or (3) transfers from one major function category to another major function category exceed $20,000 or (4) strategic plan resource allocations need to be re prioritized. Board approval is also required for general fund contingency transfers over $50,000, or in the event the contingency reserve will be reduced by more than 25% for the fiscal year. Board policy DBJ also states that all capital reserve fund project budget appropriations shall be approved by the board; therefore, any transfer of unspent, or unencumbered monies to other projects, shall be approved by the board. CRS-32-109 (1) (f) (l) states the Board of Education has the specific duty to employ all personnel...and to fix and order paid their compensations. Since the budgetary impact of adding a new position must first be considered prior to the hiring process, Board approval is required when there is a proposed change to the authorized staffing level. |
| C.4 - | Personnel Recommendations-2 minutes | | | The Division of Human Resources provides for consideration a list of Personnel Recommendations. The Board may remove an individual personnel recommendation for separate consideration by amending the original motion to approve the recommendation list.
Presenters: Dr. Thurman/Mr. Schenkel
Ref. Pages: 29-34 | | | Recommendation That the Board of Education approves the February 11, 2009, Personnel Recommendations, as submitted by the Administration.
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| C.5 - | African-American History Month Resolution | | | During National African American History Month, we honor the heritage and accomplishments of African Americans and recognize their extraordinary contributions to the United States.
Presenter: Mr. Adams
Ref. Pages: 35-36 | | | Recommendation That the Board of Education approves the resolution-National African American History Month.
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| D.2 - | School Utilization Plan - 60 minutes | | | District 11 has been engaged in numerous forms of utilization studies and recommendations over the past ten years. This year the Board hired a consultant team that conducted a utilization study. That study shared patterns of enrollment as well as projections for future enrollment. The District Administration Team then formed a Steering Committee to assist in developing a recommendation, created a community involvement plan, and provided guidance in our delivery to you as a Board. The February 11, 2009 Board meeting will provide a short presentation to share changes and updates to the Utilization Plan.
Presenters: Mr. Poore and team
Ref. Pages: 38 | | | Recommendation The Board of Education will be provided an updated set of Utilization Recommendations on Monday, February 9, 2009.
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| D.3 - | Citizens' Comments | | | The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:
1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda, 2.) At the beginning of Action for the purpose of addressing action items only, and 3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only. Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit. In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R. |
| D.4 - | Emerson Structure - 45 minutes | | | The Board of Education voted December 17, 2008, to restructure Emerson Edison Charter school as a District 11 school for the 2009-10 school year as a result of the school failing to make AYP for six consecutive years. The federal No Child Left Behind legislation requires school districts to restructure Title I schools that are unable to make AYP.
Presenters: Mr. Poore/Ms. Provenzano/Ms. Claybaugh
Ref. Pages: 39-44 | | | Recommendation The Administration recommends that the School Board approve opening the new District 11 School for the 6th grade during the 2009-10 school year, 6th and 7th grade in 2010-11, and 6th, 7th and 8th in 2011-2012 school year. Students who are currently in 6th-7th grade at Emerson will attend Irving for the remainder of their middle school career.
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| D.5 - | Exclusive Chartering Authority - 20 minutes | | | CRS 22-30.5-504 permits local Boards of Education to seek Exclusive Chartering Authority (ECA) within geographic boundaries of the school district. The statute was changed effective this year making it more difficult to obtain ECA, but once ECA is granted it does not have to be renewed each year, as in the past.
ECA gives the Board of Education the right to review each charter school application within its jurisdictional boundaries (on line charter school programs are an exception) or relinquish this authority on a case by case basis to the Colorado Charter School Institute (CSI).
If the Board of Education decides not to request ECA or the request is denied by the State Board of Education, charter school applicants will have the authority to apply to either our district and/or the Charter School Institute (CSI).
To retain ECA the Board of Education must present a written resolution to the State Board of Education on or before March 1, 2009.
Presenters: Mr. Gustafson/Mr. Elliott/Ms. Odom
Ref. Pages: 45-53 | | | Recommendation That the Board of Education approves the resolution to retain Exclusive Chartering Authority currently held by the District.
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| E. | REPORTS AND DISCUSSION ITEMS |
| E.1 - | Superintendent/Administrative Reports | | | This agenda item is reserved for presentations, status reports, and announcements to the Board by the Superintendent and the Administration that have not been provided as information only in the Board packets. Unless otherwise directed by the Board, annual and standing reports not requiring Board action are to be provided in hard copy for information only in the Board Director packets. The superintendent has the opportunity to report on a range of topics during this time. |
| G. | FUTURE WORK SESSIONS LIST REVIEW AND DISCUSSION FOR ADDITIONAL WORK SESSIONS ITEMS |
| G.2 - | February 18, 2009 | | | The Board of Education may hold a special meeting for the purpose of having an Executive Session.
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| H. | ADMINISTRATION’S TASK LIST REVIEW AND UPDATE |
| H.1 - | Task List Review 2 minutes | | | The Administration Task List consists of requests from Board directors for information/analysis within specified time lines and will be reviewed and updated during this time. These requests should primarily be tasking for information/analysis and should not be for the scheduling of future agenda items. A recommendation should be included with the task for the purpose indicating as whether or not it needs to be included on the Calendar. Items may be added to the task list with the agreement of four Board Directors as indicated by head nods.
Ref. Pages: 54-58 |
| I. | CALENDAR REVIEW AND UPDATE |
| I.1 - | Calendar Review 2 minutes | | | The Board's Calendar will be reviewed and updated during this time.
Items may be added to the Calendar with the agreement of four Board Directors as indicated by head nods.
To look at district events and to access the District Calendar go to our home page at www.d11.org. On the left hand side of the screen, click on Calendars, then D11 Calendars. In the center of that page, in the drop down box, select District Calendar.
Upcoming meetings/events (tentative) refer to the attached Master Planning Calendar: - February 11, 2009, regular meeting/public hearing on school utilization
- February 18, 2009, possible special meeting (Executive Session on negotiations)
- February 25, 2009, regular meeting
- March 4, 2009, work session
- March 11, 2009, regular meeting
Ref. Pages: 59-70 |
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