| A.3 - |
Moment of Silence - |
| A.4 - |
Adoption of the Agenda - |
| A.5 - |
Executive Session - |
| A.6 - |
Pledge of Allegiance - |
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2008 National Board Certified Teachers
The District 11 National Board Certification Program is pleased to announce the District 11 2008 National Board Certified Teachers. National Board Certification is the highest credential in the teaching profession. To those in Colorado who achieve the title of National Board Certified Teacher (NBCT), the Colorado Department of Education awards its top certification, the Colorado Master Teacher Certificate. Congratulations to the following teachers, who made a year-long commitment to measure their teaching practices against the highest national professional teaching standards in the country: Faith Bowman, Special Education teacher at Hunt Elementary School; Amber Colvard, Colorado Reading First coach at Longfellow Elementary School; Margaret Engler, social studies teacher at Wasson High School; Janet Giddings, science teacher at Wasson High School; Camla Schultz, second-grade teacher at Scott Elementary School; Nancy Shanklin, fourth-grade teacher at Scott Elementary School; and Aurora Umana-Arko, English teacher at Coronado High School.
Presenter: Dr. Mary Thurman
Ref. Page: 8
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| A.8 - |
Modification of the Agenda - |
| B.1 - | Adoption of Consent Items - 2 minutes | | | Consent items are placed in the consent portion of the agenda. If board members have any questions concerning these items, they should be directed to the Superintendent or designee prior to the board meeting. If discussion is required on any one of the items, it may be removed from the consent agenda. Those items indicated as being consent items will be adopted by one single motion unless a member of the board requests an item be removed from the consent agenda.
Ref. Page: 9 | | | Recommendation - To adopt all consent items as designated in the agenda. Consent items:
- B.2. Designation of Official Posting Location
- B.3. Instructional Materials and Secondary Courses Approval
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| B.2 - | Designation of Official Posting Location for Board of Education Meetings & Notices | | | Colorado law and the Board of Education bylaws require that the Board designate a public place or places for posting notices of Board meetings each year at the Board’s first regular meeting during the calendar year. Even though the Board of Education voted on the changed location during its October 8, 2008, meeting, legal counsel advised that they do so again, in accordance with state statutes and Board of Education bylaws.
Ref. Page: 10 | | | Recommendation That the Board of Education designates the bulletin board immediately inside the main entrance to the Galileo School at 1600 N. Union Blvd., Colorado Springs, Colorado 80903 as the official location for posting notices until further notice and/or moving back into the main administration building.
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| B.3 - | Instructional Materials & Secondary Courses Approval | | | Instructional Materials
Executive Summary
The Board of Education has the responsibility to adopt textbook materials, periodicals, newspapers, computer software, and content posters. The adoption of new instructional materials originates at the site based on identified curricular needs. The process is progressive in that it originates with an individual staff member. The department chairperson or elementary principal reviews the proposed media. The appropriate curriculum committee reviews the instructional materials and asks a citizen to review and make a written recommendation. The curriculum committee recommends the instructional materials for general or specific use and then submits the instructional materials for recommendation to the appropriate content area facilitator. Once the appropriate facilitator approves the instructional materials, a request for adoption is made to the Deputy Superintendent.
All instructional materials submitted for adoption have completed the required process as specified in the Board of Education policy IJJ-R. The Textbook Selection and Adoption policy states “The Board will receive requests to adopt titles recommended by the curriculum committees along with the citizens’ comments and the curriculum committee’s analysis of the citizens’ comments.”
Secondary Courses
Executive Summary
The Board of Education is required by state statutes to determine the educational programs delivered to the schools of the district. The development of new courses is driven by educational needs at school sites. The process is progressive in that it originates at the school with identified student needs. A proposed course is then reviewed by the building principal. The proposal moves to the appropriate curriculum committee where it is approved or not approved based on the following:
1. Relationships to content standards and benchmarks
2. Assessment procedures
3. Instructional strategies and objectives
4. Materials and resources
Once approved by the curriculum committee, the appropriate Curriculum Facilitator signs the course approval and submits it to the Deputy Superintendent of Educational Support Services for approval.
All course proposals submitted for approval or deletion have completed the required process of the Division of Educational Support Services. Board of Education Policy IGA (Curriculum Development) states that “Curriculum development shall be the responsibility of the professional staff… under the direction of the Deputy Superintendent…After planning by the faculty and approval by the administration, new courses shall be presented to the Board for its approval/disapproval.” Policy IGD (Curriculum Adoption) states that “all new programs and courses of study, as well as the elimination or extension of the content of current programs, shall be presented by the superintendent/designee to the Board for its consideration and action.”
Ref. Pages: 11-13 | | | Recommendation Instructional Materials
The instructional materials on the enclosed list of materials have been selected and recommended for adoption according to Board of Education Policy IJJ-R. These materials include textbooks, periodicals, newspapers, computer software, and content posters.
Secondary Courses
The Division of Educational Support Services presents new, changed and/or deleted courses, as attached, which have been developed according to Board of Education Policy IG and IGD. These courses are designed to support the needs of secondary students and are related to content standards and benchmarks.
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| C.1 - | Citizens' Comments | | | The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:
1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda, 2.) At the beginning of Action for the purpose of addressing action items only, and 3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only. Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit. In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.
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| C.2 - | Contract Awards | | | The purpose of this agenda item is to have a standing agenda item in place on a continual weekly basis. This agenda item will be used for capital investment and other contracts. Timing of contract actions is such that it will require continual expeditious board approval of contracts. Some weeks will not have any contracts, while many other weeks will have lists of proposed contracts for board approval. Each week a reference will be submitted listing any proposed contract actions with appropriate information. Solicitation documents and information about each procurement action are available for examination and review in the Business Office. |
| C.3 - | Budget Transfers, Appropriations and FTE Approvals - 10 minutes | | | Board Policy DBJ-Budget Transfers requires the board to approve budget transfers for any fund when: (1) the aggregate amount to be transferred to support any line item, single issue or purpose exceeds $100,000; or (2) the accumulation of budget transfer needs is expected to significantly impact the annual budget; or (3) transfers from one major function category to another major function category exceed $20,000 or (4) strategic plan resource allocations need to be re prioritized. Board approval is also required for general fund contingency transfers over $50,000, or in the event the contingency reserve will be reduced by more than 25% for the fiscal year. Board policy DBJ also states that all capital reserve fund project budget appropriations shall be approved by the board; therefore, any transfer of unspent, or unencumbered monies to other projects, shall be approved by the board. CRS-32-109 (1) (f) (l) states the Board of Education has the specific duty to employ all personnel...and to fix and order paid their compensations. Since the budgetary impact of adding a new position must first be considered prior to the hiring process, Board approval is required when there is a proposed change to the authorized staffing level.
Presenters: Mr. Gustafson/Mr. Schenkel
Ref. Pages: 14-17 | | | Recommendation That the Board of Education approves a General Fund contingency transfer in the amount of $150,000, as submitted by the administration.
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| C.4 - | Personnel Recommendations-2 minutes | | | The Division of Human Resources provides for consideration a list of Personnel Recommendations. The Board may remove an individual personnel recommendation for separate consideration by amending the original motion to approve the recommendation list.
Presenters: Dr. Thurman/Mr. Schenkel
Ref. Pages: 18-24 | | | Recommendation That the Board of Education approves the January 28, 2009, Personnel Recommendations, as submitted by the Administration.
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| C.5 - | Charter Renewal Application for Roosevelt-Edison - 20 minutes | | | Colorado charter school law requires charter schools to embark on a charter renewal with their charter authorizer at the end of the charter contract. Roosevelt-Edison Charter School's contract period ends on June 30, 2009. The renewal application was received by the District Administration Review Team (DART) in accordance with Board of Education Policy and Regulation LBD. This packet of information includes the DART review packet, high stakes visit summary from FY08-09, and an executive summary of the renewal application.
Presenters: Mr. Gustafson/Mr. Griego/Ms. Odom
Ref. Pages: 25-45 | | | Recommendation That the Board of Education approves Roosevelt-Edison Charter School's renewal application for a term of five years (school year 2009-2014). |
| D.1 - | 7:00 p.m. Public Hearing: Exclusive Chartering Authority | | | We will now start the Public Hearing for Exclusive Chartering Authority. The state recommends a Public Hearing be conducted 30 days prior to the local board rendering a decision regarding Exclusive Chartering Authority.
Ref. Page: 46 | | | Recommendation That the Board President read the short summary to open the Public Hearing.
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| D.2 - | Citizens' Comments | | | The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:
1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda, 2.) At the beginning of Action for the purpose of addressing action items only, and 3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only. Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit. In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R. |
| D.3 - | Emerson Structure - 45 minutes | | | The Board of Education voted December 17, 2008, to restructure Emerson Edison Charter school as a District 11 school for the 2009-10 school year as a result of the school failing to make AYP for six consecutive years. The federal No Child Left Behind legislation requires school districts to restructure Title I schools that are unable to make AYP.
Presenters: Mr. Poore/Ms. Provenzano/Ms. Claybaugh
Ref. Pages: 47-52 | | | Recommendation The Administration recommends that the School Board approve opening the new District 11 School for the 6th grade during the 2009-10 school year, 6th and 7th grade in 2010-11, and 6th, 7th and 8th in 2011-2012 school year. Students who are currently in 6th-7th grade at Emerson will attend Irving for the remainder of their middle school career.
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| D.4 - | Revised Board Policies GCOA, Evaluation of Instructional Staff, GCOC - 20 minutes | | | Employee performance evaluation procedures are currently located in three different places: (i) Board policies and regulations; (ii) the Master Agreement, and ESP handbook (the “Employee Handbooks); and (iii) the Performance Evaluation System documents, including protocol documents and forms for each employee groups (the “Performance Evaluation System”). The Board policies and regulations were last revised in 1994, and although the District has strived to ensure that the Master Agreement, the Employee Handbooks, and the Performance Evaluation System are consistent with them, there are some discrepancies. The proposed revisions to the Board policies and regulations make the Performance Evaluation System the primary tool in evaluation.
Presenters: Mr. Poore/Ms. Carlsen
Ref. Pages: 53-68 | | | Recommendation Review and approved the proposed policy revisions and deletion of regulations.
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| E. | REPORTS AND DISCUSSION ITEMS |
| E.1 - | Superintendent/Administrative Reports | | | This agenda item is reserved for presentations, status reports, and announcements to the Board by the Superintendent and the Administration that have not been provided as information only in the Board packets. Unless otherwise directed by the Board, annual and standing reports not requiring Board action are to be provided in hard copy for information only in the Board Director packets. The superintendent has the opportunity to report on a range of topics during this time. - Bridges to Opportunity - 30 minutes (Mr. Poore/Mr. Keane) Ref. Page: 69
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| F.2 - | School Utilization | | | - Phase I (November): draft plan to steering committee & administration develops recommendation
- Phase II (December): draft plan/recommendation goes to staff
- Phase III (January): draft plan/recommendation goes to community
- Phase IV (February): draft plan/recommendation to the Board of Education: hearing, non-action, action
The Board of Education will be provided updates under Reports & Discussion Items November-January. Possible work session on the Draft Plan February 4, followed by a public hearing, non-action on February 11 and action February 25, 2009. |
| G. | FUTURE WORK SESSIONS LIST REVIEW AND DISCUSSION FOR ADDITIONAL WORK SESSIONS ITEMS |
| G.1 - | February 4, 2009 | | | The Board of Education may hold a Special Meeting/Work Session on February 4 for the purpose of approving the Emerson Structure, board policy revision, and discussion/work on the Phase II of the Draft Plan for Utilitzation.
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| G.2 - | February 18, 2009 | | | The Board of Eductaion may hold a work session on Policy Governance.
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| H. | ADMINISTRATION’S TASK LIST REVIEW AND UPDATE |
| H.1 - | Task List Review 2 minutes | | | The Administration Task List consists of requests from Board directors for information/analysis within specified time lines and will be reviewed and updated during this time. These requests should primarily be tasking for information/analysis and should not be for the scheduling of future agenda items. A recommendation should be included with the task for the purpose indicating as whether or not it needs to be included on the Calendar. Items may be added to the task list with the agreement of four Board Directors as indicated by head nods.
Ref. Pages: 70-74 |
| I. | CALENDAR REVIEW AND UPDATE |
| I.1 - | Calendar Review 2 minutes | | | The Board's Calendar will be reviewed and updated during this time.
Items may be added to the Calendar with the agreement of four Board Directors as indicated by head nods.
To look at district events and to access the District Calendar go to our home page at www.d11.org. On the left hand side of the screen, click on Calendars, then D11 Calendars. In the center of that page, in the drop down box, select District Calendar.
Upcoming meetings/events (tentative) refer to the attached Master Planning Calendar: - January 28, 2009, regular meeting
- February 4, 2009, special meeting/work session
- February 11, 2009, regular meeting/public hearing on school utilization
- February 25, 2009, regular meeting
Ref. Pages: 75-86 |
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