Meetings

Colorado Springs School District 11

REGULAR BOARD OF EDUCATION MEETING

Tesla Educational Opportunity Center, 2560 International Circle, Colorado Springs, CO 80910
Roll Call at 5:30 p.m., followed by Executive Session. The regular meeting begins at 6:30 p.m.
January 14, 2009
6:30 PM
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A. PRELIMINARIES
A.1 - Call to Order -
A.2 - Roll Call -
 
Roll Call
Charles Bobbitt, Director
John Gudvangen, Treasurer
Tami Hasling, President
Sandra Mann, Director
Bob Null, Director
Tom Strand, Vice-President
Janet Tanner, Secretary
A.3 - Moment of Silence -
A.4 - Adoption of the Agenda -
 
The agenda presented to the Board in the Board’s packet will be considered for approval at this time. A Board Director or the Superintendent may request to, add, delete or table an item, i.e., an emergency school closure approval action that is in accordance with Policies. Board Directors shall make a separate motion for each item they seek to have added, deleted, or tabled. Reordering items on the agenda requires approval of a single motion with a majority vote of the quorum present.

A Board Director’s request that a non-emergency item be added to the agenda, as action shall require for approval a two-thirds majority of the entire Board. The Director making the request shall provide a copy of the motion and materials to all Board Directors.
 
A Board Director’s request that a non-emergency item be added to the agenda, as non-action shall require for approval a majority of the quorum present. The Director making the request shall provide a copy of the motion and materials to all Board Directors.

  Recommendation 
That the Board of Education adopts the agenda, as presented (and/or amended).
A.5 - Executive Session -
 
The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to:
1) property transactions [per C.R.S. 24-6-402(4)(a)] [particular matter:];
2) X legal advice [per C.R.S. 24-6-402(4)(b)] [particular matter: superintendent search];
3) security arrangements or investigations [per C.R.S. 24-6-402(4)(d)] [particular matter:];
4) negotiations [per C.R.S. 24-6-402(4)(e)] [particular matter: ]
5) personnel [per C.R.S. 24-6-402(4)(f)] [particular matter: ];
6) individual student(s) [per C.R.S. 24-6-402(4)(h)] [particular matter: ];
7) documents that may not be disclosed under the Colorado Open Records Act [per C.R.S. 24-6-402(4)(g)] [particular matter ]; and
8) matters required to be kept confidential by state or federal law [per C.R.S. 24-6-402(4)(c)][specific legal citation:].

Executive Session from approximately 5:30 p.m.-6:30 p.m. The Board of Education will reconvene into regular session at approximately 6:30 p.m.
  Recommendation 
To convene into Executive Session. The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to property transactions, legal advice, security arrangements or investigations, negotiations, personnel, individual students, documents that may not be disclosed under the Colorado Open Records Act and matters required to be kept confidential by law.
A.6 - Pledge of Allegiance -
  The Board of Education invites the public in attendance to stand and recite the Pledge of Allegiance to the flag of the United States of America.
A.7 - Good Things -
 

Twenty-Two District 11 Students Will Sing in All-State Choir

The Board of Education will recognize all the District 11 students who were selected to participate in the Colorado All-State Choir and their teachers:

  • Coronado, teacher Jeff Hodur, students Joshua Brewer, Kara Brewer, Aaron Brown, Kyla Conway, David Driffill, Megan Flynn, Nathan Jensen, Nicole Muzzy, Christy Radspinner, Morgan Unruh and Jeff Urquhart.
  • Doherty, teacher Katie Baine, students Sarah Bottorff, Lynnea Sjoerdsma, Karalee Slaugh, Anne Terze-Schwarz and Taylor Woodward.
  • Mitchell, teacher Todd Dicamillo, students Michael Burke and Judith McFadden.
  • Palmer, teacher Bob Crowder, student Logan Webber.
  • Wasson, teacher Reneé Tabet, students Ian Butler, Sebastian Lehmer and Yelena Yund.

Presenters: Mr. John Keane/Mr. Tom Fleecs 

A.8 - Modification of the Agenda -
 
A Board Director, by a motion, or the Superintendent (via a recommendation for a motion), may cause the modification of the previously approved agenda only for the following reason:

Required action following discussion in Executive Session.
  Recommendation  That the Board of Education adopts the agenda modifications.
A.9 - Citizen Comments -
 
The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:

1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda,
2.) At the beginning of Action for the purpose of addressing action items only, and
3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only.
 
Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit.
 
In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.
B. CONSENT ITEMS
B.1 - Adoption of Consent Items - 2 minutes
 

Consent items are placed in the consent portion of the agenda.  If board members have any questions concerning these items, they should be directed to the Superintendent or designee prior to the board meeting.  If discussion is required on any one of the items, it may be removed from the consent agenda. Those items indicated as being consent items will be adopted by one single motion unless a member of the board requests an item be removed from the consent agenda.

 Recommendation 
  • To adopt all consent items as designated in the agenda. Consent items: 
  • B.2. Approval of Board Meeting Minutes
B.2 - Approval of Board Meeting Minutes
 Ref. Pages: Under Separate Cover
 Recommendation That the Board of Education approves the minutes of the November 19, December 10 and December 17, 2008, regular board meetings. All minutes are available on the district website after approval by the Board of Education.
C.ACTION ITEMS
C.1 - Citizens' Comments
 
The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:

1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda,
2.) At the beginning of Action for the purpose of addressing action items only, and
3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only.
 
Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit.
 
In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.

C.2 - Contract Awards
 

The purpose of this agenda item is to have a standing agenda item in place on a continual weekly basis. This agenda item will be used for capital investment and other contracts. Timing of contract actions is such that it will require continual expeditious board approval of contracts. Some weeks will not have any contracts, while many other weeks will have lists of proposed contracts for board approval. Each week a reference will be submitted listing any proposed contract actions with appropriate information. Solicitation documents and information about each procurement action are available for examination and review in the Business Office.

C.3 - Budget Transfers, Appropriations and FTE Approvals
 

Board Policy DBJ-Budget Transfers requires the board to approve budget transfers for any fund when: (1) the aggregate amount to be transferred to support any line item, single issue or purpose exceeds $100,000; or (2) the accumulation of budget transfer needs is expected to significantly impact the annual budget; or (3) transfers from one major function category to another major function category exceed $20,000 or (4) strategic plan resource allocations need to be re prioritized. Board approval is also required for general fund contingency transfers over $50,000, or in the event the contingency reserve will be reduced by more than 25% for the fiscal year. Board policy DBJ also states that all capital reserve fund project budget appropriations shall be approved by the board; therefore, any transfer of unspent, or unencumbered monies to other projects, shall be approved by the board. CRS-32-109 (1) (f) (l) states the Board of Education has the specific duty to employ all personnel...and to fix and order paid their compensations. Since the budgetary impact of adding a new position must first be considered prior to the hiring process, Board approval is required when there is a proposed change to the authorized staffing level.  

C.4 - Personnel Recommendations-2 minutes
 The Division of Human Resources provides for consideration a list of Personnel Recommendations. The Board may remove an individual personnel recommendation for separate consideration by amending the original motion to approve the recommendation list.

Presenters: Dr. Thurman/Mr. Schenkel
Ref. Pages: 10-15 
 Recommendation That the Board of Education approves the January 14, 2009, Personnel Recommendations, as submitted by the Administration.
D.NON-ACTION ITEMS
D.1 - 7:00 p.m. Public Hearing on the Charter Renewal Application for Roosevelt-Edison
 This will be a time for citizens to comment on the charter renewal application for Roosevelt-Edison Charter School.
D.2 - Charter Renewal Application for Roosevelt-Edison - 45 minutes
 Colorado charter school law requires charter schools to embark on a charter renewal with their charter authorizer at the end of the charter contract.  Roosevelt-Edison Charter School's contract period ends on June 30, 2009.  The renewal application was received by the District Administration Review Team (DART) in accordance with Board of Education Policy and Regulation LBD.  This packet of information includes the DART review packet, high stakes visit summary from FY08-09, and an executive summary of the renewal application.
Presenters: Mr. Gustafson/Mr. Griego/Ms. Odom
Ref. Pages: 17-37
 Recommendation 

That the Board of Education approves Roosevelt-Edison Charter School's renewal application for a term of five years (school year 2009-2014).

D.3 - Citizens' Comments
 
The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:

1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda,
2.) At the beginning of Action for the purpose of addressing action items only, and
3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only.
 
Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit.
 
In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.

D.4 - Instructional Materials & Secondary Courses Approval - 20 minutes
 Instructional Materials
Executive Summary

The Board of Education has the responsibility to adopt textbook materials, periodicals, newspapers, computer software, and content posters. The adoption of new instructional materials originates at the site based on identified curricular needs. The process is progressive in that it originates with an individual staff member. The department chairperson or elementary principal reviews the proposed media. The appropriate curriculum committee reviews the instructional materials and asks a citizen to review and make a written recommendation. The curriculum committee recommends the instructional materials for general or specific use and then submits the instructional materials for recommendation to the appropriate content area facilitator. Once the appropriate facilitator approves the instructional materials, a request for adoption is made to the Deputy Superintendent.  

All instructional materials submitted for adoption have completed the required process as specified in the Board of Education policy IJJ-R. The Textbook Selection and Adoption policy states “The Board will receive requests to adopt titles recommended by the curriculum committees along with the citizens’ comments and the curriculum committee’s analysis of the citizens’ comments.”

Secondary Courses
Executive Summary 

The Board of Education is required by state statutes to determine the educational programs delivered to the schools of the district. The development of new courses is driven by educational needs at school sites. The process is progressive in that it originates at the school with identified student needs. A proposed course is then reviewed by the building principal. The proposal moves to the appropriate curriculum committee where it is approved or not approved based on the following:

1.         Relationships to content standards and benchmarks
2.         Assessment procedures
3.         Instructional strategies and objectives
4.         Materials and resources

Once approved by the curriculum committee, the appropriate Curriculum Facilitator signs the course approval and submits it to the Deputy Superintendent of Educational Support Services for approval.

All course proposals submitted for approval or deletion have completed the required process of the Division of Educational Support Services. Board of Education Policy IGA (Curriculum Development) states that “Curriculum development shall be the responsibility of the professional staff… under the direction of the Deputy Superintendent…After planning by the faculty and approval by the administration, new courses shall be presented to the Board for its approval/disapproval.” Policy IGD (Curriculum Adoption) states that “all new programs and courses of study, as well as the elimination or extension of the content of current programs, shall be presented by the superintendent/designee to the Board for its consideration and action.”
Presenters: Mr. Poore/Mr. Malone
Ref. Pages: 38-40 and Under Separate Cover
 Recommendation Instructional Materials

The instructional materials on the enclosed list of materials have been selected and recommended for adoption according to Board of Education Policy IJJ-R. These materials include textbooks, periodicals, newspapers, computer software, and content posters. 

Secondary Courses  

The Division of Educational Support Services presents new, changed and/or deleted courses, as attached, which have been developed according to Board of Education Policy IG and IGD. These courses are designed to support the needs of secondary students and are related to content standards and benchmarks.
E.REPORTS AND DISCUSSION ITEMS
E.1 - Superintendent/Administrative Reports
 

This agenda item is reserved for presentations, status reports, and announcements to the Board by the Superintendent and the Administration that have not been provided as information only in the Board packets. Unless otherwise directed by the Board, annual and standing reports not requiring Board action are to be provided in hard copy for information only in the Board Director packets. The superintendent has the opportunity to report on a range of topics during this time.

  • School Utilization Update - 20 minutes (Mr. Poore)
  • Literacy Resource Teacher (LRT) Presentation - 20 minutes (Mr. Poore/Mr. Puzick)
  • EASy Update - 20 minutes (Dr. Demi-Smith)
E.2 - Other Discussion Items
 
Board members will have the opportunity for open discussion.
E.3 - Board Subcommittee Reports
 
Board members will have the opportunity to report on their respective subcommittees.
F.FUTURE AGENDA ITEMS
F.1 - New Agenda Items from Board Discussion
 
Board members have the opportunity to bring forward items for a future agenda.
F.2 - Emerson Structure
 Administration will present a proposal for grade configuration at Emerson under non-action items on January 28.
F.3 - School Utilization
 
  1. Phase I (November): draft plan to steering committee & administration develops recommendation
  2. Phase II (December): draft plan/recommendation goes to staff
  3. Phase III (January): draft plan/recommendation goes to community
  4. Phase IV (February): draft plan/recommendation to the Board of Education: hearing, non-action, action

The Board of Education will be provided updates under Reports & Discussion Items November-January. Possible work session on the Draft Plan February 4, followed by a public hearing, non-action on February 11 and action February 25, 2009.

F.4 - Bridges to Opportunity
 To be discussed under reports and discussion items on January 28, 2009.
F.5 - Status Report on RtI and PBS
 Mr. Poore and team will present an update on Response to Intervention (RtI) and Positive Behavior Support (PBS) on February 11, 2009.
F.6 - Magnet School Concepts - TBD
 

Magnet School Concepts will be presented sometime after the November elections.

G.FUTURE WORK SESSIONS LIST REVIEW AND DISCUSSION FOR ADDITIONAL WORK SESSIONS ITEMS
G.1 - January 21, 2009, Work Session
 
  • Board Input for FY 09/10 Budget Development
  • Superintendent Search Work
  • Academic Achievement (Closing the Achievement Gap)
G.2 - Development of 2009 Legislative Agenda
 Work Session Fall of 2008 
H.ADMINISTRATION’S TASK LIST REVIEW AND UPDATE
H.1 - Task List Review 2 minutes
 
The Administration Task List consists of requests from Board directors for information/analysis within specified time lines and will be reviewed and updated during this time. These requests should primarily be tasking for information/analysis and should not be for the scheduling of future agenda items. A recommendation should be included with the task for the purpose indicating as whether or not it needs to be included on the Calendar. Items may be added to the task list with the agreement of four Board Directors as indicated by head nods.
Ref. Pages: 42-46
I.CALENDAR REVIEW AND UPDATE
I.1 - Calendar Review 2 minutes
 

The Board's Calendar will be reviewed and updated during this time. Items may be added to the Calendar with the agreement of four Board Directors as indicated by head nods. To look at district events and to access the District Calendar go to our home page at www.d11.org. On the left hand side of the screen, click on Calendars, then D11 Calendars. In the center of that page, in the drop down box, select District Calendar.

Upcoming meetings/events:

  • January 21, 2009, work session
  • January 28, 2009, regular meeting
  • February 4, 2009, work session
  • February 11, 2009, regular meeting

Ref. Pages: 47-57

J.ADJOURNMENT