| 1 - | Call to Order | Item Action:
None | | | Call to order by the President. | | | | | Motions | |
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| | | | | | President Hasling called the meeting to order. | |
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| 2 - | Roll Call | Item Action:
None | | | Charles Bobbitt, Director John Gudvangen, Treasurer Tami Hasling, President Sandra Mann, Director Bob Null, Director
Tom Strand, Vice-presidentJanet Tanner, Secretary | | | | | Motions | |
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| | | | | | | Present at Roll Call were President Tami Hasling, Secretary Janet Tanner, Treasurer John Gudvangen and Directors Charles Bobbitt, Bob Null and Sandra Mann. Vice-President Tom Strand was absent from this meeting. Also present: Human Resources Division Head Mr. David Schenkel, and Secretary to the Board of Education Julie Rene Stevens.
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| 3 - | Adoption of the Agenda | Item Action:
Approved | | | The agenda presented to the Board in the Boards packet will be considered for approval at this time. | | | | Recommendation That the Board of Education adopts the agenda, as presented. | | | | | Motions | |
Motion
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| | Approve | | John Gudvangen | Charles Bobbitt | Passed | | Director Gudvangen moved to adopt the agenda as presented, including Director Strand in executive session by phone. Director Bobbitt seconded the motion, which passed, 6/0. Director Strand was absent.
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| 4 - | Executive Session | Item Action:
Approved | | | The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to:
1) property transactions [per C.R.S. 24-6-402(4)(a)] [particular matter:]; 2) X legal advice [per C.R.S. 24-6-402(4)(b)] [particular matter: principals, superintendent's contract, and superintendent search]; 3) security arrangements or investigations [per C.R.S. 24-6-402(4)(d)] [particular matter:]; 4) negotiations [per C.R.S. 24-6-402(4)(e)] [particular matter:]; 5)personnel [per C.R.S. 24-6-402(4)(f)] [particular matter: ]; 6) individual student(s) [per C.R.S. 24-6-402(4)(h)] [particular matter:]; 7) documents that may not be disclosed under the Colorado Open Records Act [per C.R.S. 24-6-402(4)(g)] [particular matter ]; and 8) matters required to be kept confidential by state or federal law [per C.R.S. 24-6-402(4)(c)][specific legal citation:]. | | | | Recommendation To convene into Executive Session. The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to property transactions, legal advice, security arrangements or investigations, negotiations, personnel, individual students, documents that may not be disclosed under the Colorado Open Records Act and matters required to be kept confidential by law. | | | | | Motions | |
Motion
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Result
| | Approve | | Jan Tanner | Bob Null | Passed | Director Tanner moved to convene into executive session. Director Null seconded the motion, which passed, 6/0. Director Strand was absent, but would participate in the executive session via telephone.
The Board of Education convened into executive session to discuss: legal advice [per C.R.S. 24-6-402(4)(b)] [particular matter: principals, superintendent's contract, and superintendent search].
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| B.1 - | Discussion on the Timeline for a Superintendent Search | Item Action:
None | | | The Board of Education will discuss the timeline for a superintendent search. | | | | | Motions | |
Motion
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| | President Hasling Comments | | | | | President Hasling reviewed the superintendent search process and provided a document with rough timelines to board members. She said that Directors Mann and Bobbitt were assigned to work with administration on an Request for Proposals (RFP) and asked them to report on the status of an RFP.
| | | Directors Bobbitt and Mann's Report | | | | Director Mann went over the goals of the search, saying that the target date to release the RFP might be as early as July 25; however, it could take a little longer to gather board member input before releasing the RFP.
Questions and answers followed.
Director Mann advised that a figure of not more than $100,000-150,000 for a search firm to work with the board over the next 6-12 months was discussed. Executive Director of Procurement and Contracting Mr. John Elliott advised that in the past the board had contracted with CASB to provide this service. This time was different in that the board was directing administration to begin with an RFP first. CASB could then apply. Board members reviewed the draft Request for Proposals (RFP) Search for Superintendent.
Director Mann asked board members for two things: to submit any changes to the draft document as soon as possible, and to name a fiscal not-to-exceed amount. Mr. Elliott was named as the central contact point for board members to send their comments to, and to make revisions/updates to the RFP.
More discussion followed.
Board members have until Monday, July 28 to submit changes to Mr. Elliott. Once received and reviewed by Directors Bobbitt and Mann, Mr. Elliott will proceed with making the modifications and release of the RFP. The board did not need to decide on a fiscal amount at this time, as a contract and budget transfer of funds would come before the board during a regular meeting.
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| B.2 - | Discussion and Planning a Board Retreat | Item Action:
None | | | The Board of Education will discuss planning a board retreat.
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| | Board Retreat Discussion | | | | | Board members discussed having a board retreat in August to review their current goals, go over committee assignments and make any adjustments, creating new board member committees to liaison with city officials and community groups. Dates will be forwarded to board members for their consideration.
| | | Mill Levy Work Session Date Discussion | | | | | The board discussed moving the mill levy work session from Wednesday, August 6 to Tuesday, August 5th. President Hasling commented that she would check with Dr. Bishop to confirm his availability.
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| 1 - | Time of Adjournment | Item Action:
None | | | | Motions | |
Motion
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Result
| | | | | | The Board of Education adjourned at 8:55 p.m.
Julie Rene Stevens, Secretary to the Board of Education
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