Meetings

Colorado Springs School District 11

REGULAR BOARD OF EDUCATION MEETING

Boardroom, Main Administration Building, 1115 N. El Paso Street, Colorado Springs, CO 80903

September 24, 2008
6:30 PM
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A. PRELIMINARIES
A.1 - Call to Order -
A.2 - Roll Call -
 
Roll Call
Charles Bobbitt, Director
John Gudvangen, Treasurer
Tami Hasling, President
Sandra Mann, Director
Bob Null, Director
Tom Strand, Vice-President
Janet Tanner, Secretary
A.3 - Moment of Silence -
A.4 - Adoption of the Agenda -
 
The agenda presented to the Board in the Board’s packet will be considered for approval at this time. A Board Director or the Superintendent may request to, add, delete or table an item, i.e., an emergency school closure approval action that is in accordance with Policies. Board Directors shall make a separate motion for each item they seek to have added, deleted, or tabled. Reordering items on the agenda requires approval of a single motion with a majority vote of the quorum present.

A Board Director’s request that a non-emergency item be added to the agenda, as action shall require for approval a two-thirds majority of the entire Board. The Director making the request shall provide a copy of the motion and materials to all Board Directors.
 
A Board Director’s request that a non-emergency item be added to the agenda, as non-action shall require for approval a majority of the quorum present. The Director making the request shall provide a copy of the motion and materials to all Board Directors.
  Recommendation 
That the Board of Education adopts the agenda, as presented (and/or amended).
A.5 - Executive Session -
A.6 - Pledge of Allegiance -
  The Board of Education invites the public in attendance to stand and recite the Pledge of Allegiance to the flag of the United States of America.
A.7 - Good Things -
A.8 - Modification of the Agenda -
A.9 - Citizen Comments -
 
The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:

1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda,
2.) At the beginning of Action for the purpose of addressing action items only, and
3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only.
 
Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit.
 
In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.


B. CONSENT ITEMS
B.1 - Adoption of Consent Items - 2 minutes
 

Consent items are placed in the consent portion of the agenda.  If board members have any questions concerning these items, they should be directed to the Superintendent or designee prior to the board meeting.  If discussion is required on any one of the items, it may be removed from the consent agenda. Those items indicated as being consent items will be adopted by one single motion unless a member of the board requests an item be removed from the consent agenda.

 Recommendation 

To adopt all consent items as designated in the agenda. Consent items: 

  • B.2. Approval of Board Meeting Minutes
  • B.3. Secondary Courses Approval
B.2 - Approval of Board Meeting Minutes
 Ref. Pages: Under Separate Cover
 Recommendation That the Board of Education approves the minutes of the August 27, 2008, regular board meeting. All minutes are available on the district website after approval by the Board of Education.
B.3 - Secondary Courses
 The Division of Educational Support Services presents new, changed and/or deleted courses, as attached, which have been developed according to Board of Education Policy IG and IGD. These courses are designed to support the needs of secondary students and are related to content standards and benchmarks. 

Presenter: Mr. Poore/Mr. Malone
Ref. Page: 7
 Recommendation That the Board of Education approves these new, changed and/or deleted courses for the 2008-2009 school year.
C.ACTION ITEMS
C.1 - Citizens' Comments
 
The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:

1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda,
2.) At the beginning of Action for the purpose of addressing action items only, and
3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only.
 
Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit.
 
In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.
C.2 - Contract Awards
 

The purpose of this agenda item is to have a standing agenda item in place on a continual weekly basis. This agenda item will be used for capital investment and other contracts. Timing of contract actions is such that it will require continual expeditious board approval of contracts. Some weeks will not have any contracts, while many other weeks will have lists of proposed contracts for board approval. Each week a reference will be submitted listing any proposed contract actions with appropriate information. Solicitation documents and information about each procurement action are available for examination and review in the Business Office.

C.3 - Budget Transfers, Appropriations and FTE Approvals
 

Board Policy DBJ-Budget Transfers requires the board to approve budget transfers for any fund when: (1) the aggregate amount to be transferred to support any line item, single issue or purpose exceeds $100,000; or (2) the accumulation of budget transfer needs is expected to significantly impact the annual budget; or (3) transfers from one major function category to another major function category exceed $20,000 or (4) strategic plan resource allocations need to be re prioritized. Board approval is also required for general fund contingency transfers over $50,000, or in the event the contingency reserve will be reduced by more than 25% for the fiscal year. Board policy DBJ also states that all capital reserve fund project budget appropriations shall be approved by the board; therefore, any transfer of unspent, or unencumbered monies to other projects, shall be approved by the board. CRS-32-109 (1) (f) (l) states the Board of Education has the specific duty to employ all personnel...and to fix and order paid their compensations. Since the budgetary impact of adding a new position must first be considered prior to the hiring process, Board approval is required when there is a proposed change to the authorized staffing level.  

Memorandum Regarding General Fund Undesignated Contingency Balance Reduction-Info Only (Presenter: Ms. Kluck)
Ref. Pages: 8-9

 Recommendation 
  • Emerson-Edison (Presenter: Mr. Poore/Mr. Gustafson) Ref. Pages: 10-11

    That the Board of Education approves a General Fund contingency transfer in the amount of $36,700 to fund the restructure of Emerson-Edison Charter School, as required by federal legislation, and as submitted by the administration.

  • Midland IB(Presenter: Dr. Thurman) Ref. Pages: 12-15

    That the Board of Education approves the General Fund contingency transfer in the amount of $35,000 to various accounts in the Midland IB program and authorize a temporary increase of .38 ESP FTE until May 31, 2009, as submitted by the administration.

  • Challenger Learning Center (Presenter: Mr. Poore) Ref. Pages: 16-17

    That the Board of Education approve a contingency fund transfer for Challenger Learning Center in support of Challenger funding a teacher at the center.

  • Operating Transfer From MLO Fund to General Fund (Presenter: Mr. Gustafson) Ref. Page:  18
    That the Board of Education approves the increase in appropriations of the General Fund from $239,938,264 to $241,688,702 in order to facilitate an operating transfer of $1,750,000 from the Mill Levy Override Fund to the General Fund.

    • C.4 - Personnel Recommendations-2 minutes
     The Division of Human Resources provides for consideration a list of Personnel Recommendations. The Board may remove an individual personnel recommendation for separate consideration by amending the original motion to approve the recommendation list.
    Presenters: Dr. Thurman/Mr. Schenkel
    Ref. Pages: 19-25
     Recommendation That the Board of Education approves the September 24, 2008, Personnel Recommendations, as submitted by the Administration.
    C.5 - Resolution in Support of the Mill Levy Override - 2009-2
     As requested by the Board of Education, a draft resolution in support of a District 11 Mill Levy Override (Election Question #3E) is attached.

    Ref. Pages: 26-28
    C.6 - Approval of Instructional Materials - 10 minutes
     The instructional materials on the enclosed list of materials have been selected and recommended for adoption according to Board of Education Policy IJJ-R. These materials include textbooks, periodicals, newspapers, computer software, and content posters. 
    Presenter: Mr. Poore/Mr. Malone
    Ref. Page: 29     
     Recommendation That the Board of Education approves these new instructional materials for use in District 11 schools.
    D.NON-ACTION ITEMS
    D.1 - Citizens' Comments
     
    The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:

    1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda,
    2.) At the beginning of Action for the purpose of addressing action items only, and
    3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only.
     
    Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit.
     
    In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.
    D.2 - District Accreditation Contract - 45 minutes
     The state of Colorado Department of Education has established a new process for accrediting Districts. The appended document must be submitted to CDE by October 15. Most of the document is scripted. There are only a few blanks that Districts must fill in. Since the process is new, the Board will be provided with an overview of how the process has changed from prior years.  At the next regular Board meeting, the administration will ask the Board to vote to approve the submission of the new District Accreditation Contract to the state.  The form requires the Board president’s and Superintendent’s signatures
    Presenters: Dr. Demi-Smith/Mr. Ed Plute
    Ref. Pages:     30-31
     Recommendation That the Board of Education approves the submission of the new District Accreditation Contract to the state. 
    D.3 - Designation of Official Posting Location for Board of Education Meetings & Notices - 5 minutes
     Colorado law and the Board of Education bylaws require that the Board designate a public place or places for posting notices of Board meetings each year at the Board’s first regular meeting during the calendar year.

    The Board of Education Office will be re-located to the Galileo School during the renovation of the main administration building; therefore, board meeting notices, agendas and other official notices will need to be posted at this temporary location.
     Recommendation That the Board of Education designates the bulletin board immediately inside the main entrance to the Galileo School at 1600 N. Union Blvd., Colorado Springs, Colorado 80903 as the official location for posting notices of the remaining Board meetings for 2008, effective October 9, 2008, and until further notice, as submitted by the Administration. 
    E.REPORTS AND DISCUSSION ITEMS
    E.1 - Superintendent/Administrative Reports
     

    This agenda item is reserved for presentations, status reports, and announcements to the Board by the Superintendent and the Administration that have not been provided as information only in the Board packets. Unless otherwise directed by the Board, annual and standing reports not requiring Board action are to be provided in hard copy for information only in the Board Director packets. The superintendent has the opportunity to report on a range of topics during this time.

    E.2 - Other Discussion Items
     
    Board members will have the opportunity for open discussion.
    E.3 - Board Subcommittee Reports
     
    Board members will have the opportunity to report on their respective subcommittees.
    F.FUTURE AGENDA ITEMS
    F.1 - New Agenda Items from Board Discussion
     
    Board members have the opportunity to bring forward items for a future agenda.
    F.2 - Acceptance of the Vision/Mission and Message Platform in Concept
     

    The Board of Education postponed making a decision on this item until after the November 4, 2008, election.

    F.3 - Development of 2009 Legislative Agenda
     Work Session Fall of 2008 
    F.4 - 403 (b) Tax Sheltered Annuity Plan Document - TBD
     Date of presentation: TBD
    F.5 - Choice Permit Policy Discussion - TBD
     The Board of Education will discuss the choice permit policy at a future meeting
    F.6 - Magnet School Concepts - TBD
     

    Magnet School Concepts will be presented sometime after the November elections.

    G.ADMINISTRATION’S TASK LIST REVIEW AND UPDATE
    G.1 - Task List Review 2 minutes
     
    The Administration Task List consists of requests from Board directors for information/analysis within specified time lines and will be reviewed and updated during this time. These requests should primarily be tasking for information/analysis and should not be for the scheduling of future agenda items. A recommendation should be included with the task for the purpose indicating as whether or not it needs to be included on the Calendar. Items may be added to the task list with the agreement of four Board Directors as indicated by head nods.
    Ref. Pages: 32-35
    H.CALENDAR REVIEW AND UPDATE
    H.1 - Calendar Review 2 minutes
     

    The Board's Calendar will be reviewed and updated during this time. Items may be added to the Calendar with the agreement of four Board Directors as indicated by head nods. To look at district events and to access the District Calendar go to our home page at www.d11.org. On the left hand side of the screen, click on Calendars, then D11 Calendars. In the center of that page, in the drop down box, select District Calendar.

    Upcoming meetings/events:

    • September 24, 2008, regular board meeting
    • September 29, 2008, work session (boardroom)
    • October 8, 2008, regular board meeting
    • October 22, 2008, regular board meeting

    Ref. Pages: 36-43

    I.ADJOURNMENT