Meetings

Colorado Springs School District 11

REGULAR BOARD OF EDUCATION MEETING

Roll Call at 5:30 p.m. followed by Executive Session; Regular Board Meeting Begins at 6:30 p.m. in the boardroom, Main Administration Building, 1115 N. El Paso Street, Colorado Springs, CO 80903

September 10, 2008
6:30 PM
Back Print
A. PRELIMINARIES
A.1 - Call to Order -
A.2 - Roll Call -
 
Roll Call
Charles Bobbitt, Director
John Gudvangen, Treasurer
Tami Hasling, President
Sandra Mann, Director
Bob Null, Director
Tom Strand, Vice-President
Janet Tanner, Secretary
A.3 - Moment of Silence -
A.4 - Adoption of the Agenda -
 
The agenda presented to the Board in the Board’s packet will be considered for approval at this time. A Board Director or the Superintendent may request to, add, delete or table an item, i.e., an emergency school closure approval action that is in accordance with Policies. Board Directors shall make a separate motion for each item they seek to have added, deleted, or tabled. Reordering items on the agenda requires approval of a single motion with a majority vote of the quorum present.

A Board Director’s request that a non-emergency item be added to the agenda, as action shall require for approval a two-thirds majority of the entire Board. The Director making the request shall provide a copy of the motion and materials to all Board Directors.
 
A Board Director’s request that a non-emergency item be added to the agenda, as non-action shall require for approval a majority of the quorum present. The Director making the request shall provide a copy of the motion and materials to all Board Directors.
  Recommendation 
That the Board of Education adopts the agenda, as presented (and/or amended).
A.5 - Executive Session -
 
The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to:
1) property transactions [per C.R.S. 24-6-402(4)(a)] [particular matter:];
2) X legal advice [per C.R.S. 24-6-402(4)(b)] [particular matter: Charter Schools' Contracts];
3) security arrangements or investigations [per C.R.S. 24-6-402(4)(d)] [particular matter:];
4) X negotiations [per C.R.S. 24-6-402(4)(e)] [particular matter: Contract];
5) personnel [per C.R.S. 24-6-402(4)(f)] [particular matter: ];
6) individual student(s) [per C.R.S. 24-6-402(4)(h)] [particular matter: ];
7) documents that may not be disclosed under the Colorado Open Records Act [per C.R.S. 24-6-402(4)(g)] [particular matter ]; and
8) matters required to be kept confidential by state or federal law [per C.R.S. 24-6-402(4)(c)][specific legal citation:].

Executive Session from approximately 5:30 p.m.-6:30p.m. The Board of Education will reconvene into regular session at approximately 6:30 p.m.
  Recommendation 
To convene into Executive Session. The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to property transactions, legal advice, security arrangements or investigations, negotiations, personnel, individual students, documents that may not be disclosed under the Colorado Open Records Act and matters required to be kept confidential by law.
A.6 - Pledge of Allegiance -
  The Board of Education invites the public in attendance to stand and recite the Pledge of Allegiance to the flag of the United States of America.
A.7 - Good Things -
  Learning Resource Services Director Gwen Giddens Is Named Outstanding School Administrator
 
Gwen Giddens, director of the District 11 Learning Resource Services (LRS), has been named the 2008 Outstanding School Administrator by the Colorado Association of Libraries. The Colorado Association of Libraries Outstanding Administrator Award recognizes significant contributions to a school library program in the state of Colorado. Gwen manages 55 school library programs. She is a strong advocate for Power Libraries, holds her librarians accountable and keeps the district accountable to school communities. Under Gwen’s supervision, D-11 librarians are curriculum experts, working in collaboration to co-teach, embed technology and provide leadership in many schoolwide initiatives.
Presenter: Mr. Shultz
A.8 - Modification of the Agenda -
 
A Board Director, by a motion, or the Superintendent (via a recommendation for a motion), may cause the modification of the previously approved agenda only for the following reason:

Required action following discussion in Executive Session.
  Recommendation  That the Board of Education adopts the agenda modifications.
A.9 - Citizen Comments -
 
The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:

1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda,
2.) At the beginning of Action for the purpose of addressing action items only, and
3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only.
 
Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit.
 
In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.


B. CONSENT ITEMS
B.1 - Adoption of Consent Items - 2 minutes
 

Consent items are placed in the consent portion of the agenda.  If board members have any questions concerning these items, they should be directed to the Superintendent or designee prior to the board meeting.  If discussion is required on any one of the items, it may be removed from the consent agenda. Those items indicated as being consent items will be adopted by one single motion unless a member of the board requests an item be removed from the consent agenda.

 Recommendation 

To adopt all consent items as designated in the agenda. Consent items: 

  • B.2. Approval of Board Meeting Minutes
  • B.3. Revision to Board Policy IJOA
  • B.5. Approval of GLOBE Charter School Waivers
    • B.2 - Approval of Board Meeting Minutes
     Ref. Pages: Under Separate Cover
     Recommendation That the Board of Education approves the minutes of the August 13, 2008, regular board meeting and the August 20, 2008, special board meeting. All minutes are available on the district website after approval by the Board of Education.
    B.3 - Revision to Board Policy IJOA: Field Trips
     In order to ensure student and staff safety and limit District 11 liability, it is necessary to develop specific guidelines regarding Field Trips. A collaborative effort has been undertaken in order to clarify and update D11’s Field Trip Policy for our students and staff. A subcommittee was convened to review the current policy and make recommendations.
    Ref. Pages:     9-22
     Recommendation That the Board of Education approve the revisions to policy IJOA as submitted by the policy subcommittee and Administration.
    B.4 - Approval of GLOBE Charter School Waivers
     The Colorado Department of Education notified GLOBE Charter School that their state statute waivers expired June 30, 2008.  In accordance with C.R.S. 22-30.5-104 (6)(b), charter schools must go through their authorizer to the state Board of Education when requesting state statute waivers.
    Ref. Pages: 23-37
     Recommendation That the Board of Education allow GLOBE to submit their waivers to the state Board of Education for approval by signing their Request for Waiver from Colorado Statutes and /or Rules form.
    C.ACTION ITEMS
    C.1 - Citizens' Comments
     
    The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:

    1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda,
    2.) At the beginning of Action for the purpose of addressing action items only, and
    3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only.
     
    Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit.
     
    In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.
    C.2 - Contract Awards
     

    The purpose of this agenda item is to have a standing agenda item in place on a continual weekly basis. This agenda item will be used for capital investment and other contracts. Timing of contract actions is such that it will require continual expeditious board approval of contracts. Some weeks will not have any contracts, while many other weeks will have lists of proposed contracts for board approval. Each week a reference will be submitted listing any proposed contract actions with appropriate information. Solicitation documents and information about each procurement action are available for examination and review in the Business Office.

    C.3 - Budget Transfers, Appropriations and FTE Approvals - 30 minutes
     

    Board Policy DBJ-Budget Transfers requires the board to approve budget transfers for any fund when: (1) the aggregate amount to be transferred to support any line item, single issue or purpose exceeds $100,000; or (2) the accumulation of budget transfer needs is expected to significantly impact the annual budget; or (3) transfers from one major function category to another major function category exceed $20,000 or (4) strategic plan resource allocations need to be re prioritized. Board approval is also required for general fund contingency transfers over $50,000, or in the event the contingency reserve will be reduced by more than 25% for the fiscal year. Board policy DBJ also states that all capital reserve fund project budget appropriations shall be approved by the board; therefore, any transfer of unspent, or unencumbered monies to other projects, shall be approved by the board. CRS-32-109 (1) (f) (l) states the Board of Education has the specific duty to employ all personnel...and to fix and order paid their compensations. Since the budgetary impact of adding a new position must first be considered prior to the hiring process, Board approval is required when there is a proposed change to the authorized staffing level. 

    • General Fund Contingency Transfer for Superintendent Search Contract 
    • AERO FTE Conversion Approval
    • Counselor Corps Grant FTE Approval
     Recommendation General Fund Contingency Transfer for Superintendent Search Contract

    That the Board of Education approves a contingency fund transfer for a Superintendent search contract and Board of Education travel expenses in the amount of $65,500.
    Presenters: Mr. Gustafson/Mr. Elliott
    Ref. Pages: 38-39

    AERO/MIS FTE Conversion Approval

    That the Board of Education approves the conversion of one professional position to two ESP specialist positions.
    Presenter: Dr. Demi-Smith
    Ref. Pages: 40-41

    Counselor Corps Grant FTE Approval

    That the Board of Education approves the addition of two FTE for the Drop-Out Prevention and Bridges to Opportunity Program.
    Presenter: Ms. Kandy Claybaugh
    Ref. Page: 42-43
    C.4 - Hispanic Heritage Month Resolution - 10 minutes
     The Board of Education will read a resolution in Honor of Hispanic Heritage Month.
    Presenter: Elaine Naleski
    Ref. Pages: 44-45
     Recommendation That the Board of Education approves the resolution in Honor of Hispanic Heritage Month, as submitted.
    C.5 - Personnel Recommendations-2 minutes
     The Division of Human Resources provides for consideration a list of Personnel Recommendations. The Board may remove an individual personnel recommendation for separate consideration by amending the original motion to approve the recommendation list.
    Presenters: Dr. Thurman/Mr. Schenkel
    Ref. Pages: 46-59
     Recommendation That the Board of Education approves the September 10, 2008, Personnel Recommendations, as submitted by the Administration.
    C.6 - Approval of New Board Policy - IHBAA - Response to Intervention - 10 minutes
     New policy IHBAA - Response to Intervention is needed to ensure that all schools within the District implement the principles and practices of the RtI Framework with fidelity to improve the educational outcomes for all students. The RtI policy is essential to full implementation of RtI/PBS as required by federal/state mandates by the conclusion of the 2009-2010 school year. 
    Presenters: Mr. Poore/Ms. LeBrasse
    Ref. Pages: 60-75
     Recommendation That the Board of Education approve the new policy IHBAA as submitted by the policy subcommittee and administration.
    D.NON-ACTION ITEMS
    D.1 - Citizens' Comments
     
    The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:

    1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda,
    2.) At the beginning of Action for the purpose of addressing action items only, and
    3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only.
     
    Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit.
     
    In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.
    D.2 - Secondary Courses/Instructional Materials Approval - 20 minutes
     The Division of Educational Support Services presents new, changed and/or deleted courses, as attached, which have been developed according to Board of Education Policy IG and IGD. These courses are designed to support the needs of secondary students and are related to content standards and benchmarks.

    The instructional materials on the enclosed list of materials have been selected and recommended for adoption according to Board of Education Policy IJJ-R. These materials include textbooks, periodicals, newspapers, computer software, and content posters. 
    Presenter: Mr. David Malone
    Ref. Pages: 76-77
     Recommendation Recommendation is that the Board of Education approves these new, changed and/or deleted courses for the 2008-2009 school year.

    Recommendation is that the Board of Education approves these new instructional materials for use in District 11 schools.
    D.3 - Approval of Adequate Yearly Progress Appeals - 20 minutes
     In accordance with the No Child Left Behind (2001) legislation, the school district must give schools the opportunity to appeal their Adequate Yearly Progress (AYP) determination if there is evidence that the determination is incorrect. Similarly, before the District AYP determination is made public, a state agency must give the school district an opportunity to appeal its AYP determination if there is sufficient evidence that it is incorrect.  Provided to the Board of Education is a summary of target areas the District and some of its schools did not meet.  Where applicable, appeals are noted.   
    Presenter: Dr. Demi-Smith
    Ref. Pages:     78-79
     Recommendation That the Board of Education approves the Adequate Yearly Progress (AYP) appeals submitted by the administration in the document provided to the Board.
    D.4 - PLC Time at Ivywild Elementary - 20 minutes
     On May 14, 2008, the Board of Education revised the District 11 calendar to reflect three fewer days at the elementary level in order to facilitate common Professional Learning Community (PLC) time. The 22½ hours that equate to those three days were added to the elementary school day (excluding those elementary schools scheduled for construction in the summer of 2009) in 18 periods of 75 minutes each, occurring after school on approximately every other Wednesday.             

    Ivywild Elementary School has requested to be allowed to adjust their calendar to reflect the same use of time. Since Ivywild is the district’s only extended-year school, the Board of Education approved Ivywild’s calendar to include 11 additional days of instruction. Ivywild now has an extended year of 14 additional student contact days due to the reallocation of three days from the end of the year for all other elementary schools. Their request is to revise their extended-year calendar by reallocating the last three days of their school year in order to use the 22½ hours as PLC time consistently with other elementary schools. A proposed Ivywild calendar revision is attached.
    Presenters: Dr. Thurman/Dr. Cutter
    Ref. Pages:     80-81
    E.REPORTS AND DISCUSSION ITEMS
    E.1 - Superintendent/Administrative Reports
     

    This agenda item is reserved for presentations, status reports, and announcements to the Board by the Superintendent and the Administration that have not been provided as information only in the Board packets. Unless otherwise directed by the Board, annual and standing reports not requiring Board action are to be provided in hard copy for information only in the Board Director packets. The superintendent has the opportunity to report on a range of topics during this time.

    • 21st Century Summit - 30 minutes (Mr. Poore)
    E.2 - Other Discussion Items
     
    Board members will have the opportunity for open discussion.
    E.3 - Board Subcommittee Reports
     
    Board members will have the opportunity to report on their respective subcommittees.
    F.FUTURE AGENDA ITEMS
    F.1 - New Agenda Items from Board Discussion
     
    Board members have the opportunity to bring forward items for a future agenda.
    F.2 - Development of 2009 Legislative Agenda
     Work Session Fall of 2008 
    F.3 - Acceptance of the Vision/Mission and Message Platform in Concept
     

    The Board of Education postponed making a decision on this item until after the November 4, 2008, election.

    F.4 - Choice Permit Policy Discussion - TBD
     The Board of Education will discuss the choice permit policy at a future meeting
    F.5 - Magnet School Concepts - TBD
     

    Magnet School Concepts will be presented sometime after the November elections.

    F.6 - 403 (b) Tax Sheltered Annuity Plan Document - TBD
     Date of presentation: TBD
    G.ADMINISTRATION’S TASK LIST REVIEW AND UPDATE
    G.1 - Task List Review 2 minutes
     
    The Administration Task List consists of requests from Board directors for information/analysis within specified time lines and will be reviewed and updated during this time. These requests should primarily be tasking for information/analysis and should not be for the scheduling of future agenda items. A recommendation should be included with the task for the purpose indicating as whether or not it needs to be included on the Calendar. Items may be added to the task list with the agreement of four Board Directors as indicated by head nods.
    Ref. Pages: 82-85
    H.CALENDAR REVIEW AND UPDATE
    H.1 - Calendar Review 2 minutes
     

    The Board's Calendar will be reviewed and updated during this time. Items may be added to the Calendar with the agreement of four Board Directors as indicated by head nods. To look at district events and to access the District Calendar go to our home page at www.d11.org. On the left hand side of the screen, click on Calendars, then D11 Calendars. In the center of that page, in the drop down box, select District Calendar.

    Upcoming meetings/events:

    • September 10, 2008, regular board meeting
    • September 24, 2008, regular board meeting

    Ref. Pages: 86-93

    I.ADJOURNMENT