Meetings

Colorado Springs School District 11

REGULAR BOARD OF EDUCATION MEETING

Boardroom, Main Administration Building, 1115 N. El Paso Street, Colorado Springs, CO 80903; Roll Call at 5:30 p.m.; Regular Meeting Begins at 6:30 p.m.

August 27, 2008
6:30 PM
Back Print
A. PRELIMINARIES
A.1 - Call to Order -
A.2 - Roll Call -
 
Roll Call
Charles Bobbitt, Director
John Gudvangen, Treasurer
Tami Hasling, President
Sandra Mann, Director
Bob Null, Director
Tom Strand, Vice-President
Janet Tanner, Secretary
A.3 - Moment of Silence -
A.4 - Adoption of the Agenda -
 
The agenda presented to the Board in the Board’s packet will be considered for approval at this time. A Board Director or the Superintendent may request to, add, delete or table an item, i.e., an emergency school closure approval action that is in accordance with Policies. Board Directors shall make a separate motion for each item they seek to have added, deleted, or tabled. Reordering items on the agenda requires approval of a single motion with a majority vote of the quorum present.

A Board Director’s request that a non-emergency item be added to the agenda, as action shall require for approval a two-thirds majority of the entire Board. The Director making the request shall provide a copy of the motion and materials to all Board Directors.
 
A Board Director’s request that a non-emergency item be added to the agenda, as non-action shall require for approval a majority of the quorum present. The Director making the request shall provide a copy of the motion and materials to all Board Directors.
  Recommendation 
That the Board of Education adopts the agenda, as presented (and/or amended).
A.5 - Executive Session -
 
The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to:
1) property transactions [per C.R.S. 24-6-402(4)(a)] [particular matter:];
2) X legal advice [per C.R.S. 24-6-402(4)(b)] [particular matter: superintendent's contract];
3) security arrangements or investigations [per C.R.S. 24-6-402(4)(d)] [particular matter:];
4) negotiations [per C.R.S. 24-6-402(4)(e)] [particular matter: ];
5) X personnel [per C.R.S. 24-6-402(4)(f)] [particular matter: superintendent's contract];
6) individual student(s) [per C.R.S. 24-6-402(4)(h)] [particular matter: ];
7) documents that may not be disclosed under the Colorado Open Records Act [per C.R.S. 24-6-402(4)(g)] [particular matter ]; and
8) matters required to be kept confidential by state or federal law [per C.R.S. 24-6-402(4)(c)][specific legal citation:].

Executive Session from approximately 5:30 p.m.-6:30p.m. The Board of Education will reconvene into regular session at approximately 6:30 p.m.
  Recommendation 
To convene into Executive Session. The Board of Education may, under state statutes, go into Executive Session to discuss matters pertaining to property transactions, legal advice, security arrangements or investigations, negotiations, personnel, individual students, documents that may not be disclosed under the Colorado Open Records Act and matters required to be kept confidential by law.
A.6 - Pledge of Allegiance -
  The Board of Education invites the public in attendance to stand and recite the Pledge of Allegiance to the flag of the United States of America.
A.7 - Good Things -
  National School Public Relations Association (NSPRA) Awards
District 11 has won the following 2008 Publications and Electronic Media Contest awards: Award of Excellence -- for A Citizen Guide to the School District 11 Budget (Budget Office) Award of Excellence -- for Enrollment and Community Involvement Guide (Communications Office and Volunteer Services) Award of Merit -- for the Choice Booklet.

The publications that received Awards of Excellence were on display in the Publications Exchange Center at the NSPRA National Seminar in Washington, DC, July 6-9, 2008. A list of contest winners is posted on the NSPRA Web site at www.nspra.org in the section titled "Awards, Contests and Scholarships."      

Presenters: Dr. Bishop/Ms. Rebecca Kluck
A.8 - Modification of the Agenda -
 
A Board Director, by a motion, or the Superintendent (via a recommendation for a motion), may cause the modification of the previously approved agenda only for the following reason:

Required action following discussion in Executive Session.
  Recommendation  That the Board of Education adopts the agenda modifications.
A.9 - Citizen Comments -
 
The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:

1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda,
2.) At the beginning of Action for the purpose of addressing action items only, and
3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only.
 
Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit.
 
In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.


B. ACTION ITEMS
B.1 - Citizens' Comments
 
The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:

1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda,
2.) At the beginning of Action for the purpose of addressing action items only, and
3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only.
 
Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit.
 
In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.
B.2 - Contract Awards
 
The purpose of this agenda item is to have a standing agenda item in place on a continual weekly basis. This agenda item will be used for capital investment and other contracts. Timing of contract actions is such that it will require continual expeditious board approval of contracts. Some weeks will not have any contracts, while many other weeks will have lists of proposed contracts for board approval. Each week a reference will be submitted listing any proposed contract actions with appropriate information. Solicitation documents and information about each procurement action are available for examination and review in the Business Office.
B.3 - Budget Transfers, Appropriations and FTE Approvals
 

Board Policy DBJ-Budget Transfers requires the board to approve budget transfers for any fund when: (1) the aggregate amount to be transferred to support any line item, single issue or purpose exceeds $100,000; or (2) the accumulation of budget transfer needs is expected to significantly impact the annual budget; or (3) transfers from one major function category to another major function category exceed $20,000 or (4) strategic plan resource allocations need to be re prioritized. Board approval is also required for general fund contingency transfers over $50,000, or in the event the contingency reserve will be reduced by more than 25% for the fiscal year. Board policy DBJ also states that all capital reserve fund project budget appropriations shall be approved by the board; therefore, any transfer of unspent, or unencumbered monies to other projects, shall be approved by the board. CRS-32-109 (1) (f) (l) states the Board of Education has the specific duty to employ all personnel...and to fix and order paid their compensations. Since the budgetary impact of adding a new position must first be considered prior to the hiring process, Board approval is required when there is a proposed change to the authorized staffing level. 

B.4 - Personnel Recommendations-2 minutes
 The Division of Human Resources provides for consideration a list of Personnel Recommendations. The Board may remove an individual personnel recommendation for separate consideration by amending the original motion to approve the recommendation list.
Presenters: Dr. Thurman/Mr. Schenkel
Ref. Pages: 8-24
 Recommendation That the Board of Education approves the August 27, 2008, Personnel Recommendations, as submitted by the Administration.
B.5 - 2008 Mill Levy Override Election Question - 60 Minutes
 Presenter: Mr. Gustafson
Ref. Pages:  Under Separate Cover
 Recommendation That the Board of Education approves the 2008 Mill Levy Override Election Question Resolution, as submitted by the Administration.
B.6 - 2008 Mill Levy Override Governance Plan - 20 Minutes
 The structure, format and language of the 2008 MLO Election Question is of a legal nature and heavily dictated by state statute and the Colorado Constitution.  In order to supplement the Election Question with appropriate oversight details, the administration has presented a Governance Plan for consideration by the Board of Education.
Presenter: Mr. Gustafson
Ref. Pages: 25-28
 Recommendation That the Board of Education approve the 2008 Mill Levy Override Governance Plan, as submitted by the Administration.
B.7 - Veritas Charter School Permission to Apply to CSI - 30 minutes
 Representatives from the Veritas Academy Charter School met with district staff to discuss the charter school's program and the feasibility of becoming chartered through District 11.  Veritas is seeking to locate in a manufacturing building on North Nevada for a school location.  The school plans to open in 2009.  The district needs to either grant permission to Veritas to apply to the Charter School Institute (CSI) or allow them to apply for a district charter.
Presenter: Mr. Gustafson
Ref. Pages: 29-36
 Recommendation That the Board of Education approves the resolution to grant permission to Veritas Academy to apply to the Colorado Charter School Institute, as submitted by the Administration.
C.NON-ACTION ITEMS
C.1 - Citizens' Comments
 
The Board as a representative body of the District wishes to provide an avenue for any citizen to express his/her interest and concerns for the schools. Accordingly, the public is cordially invited to attend Board meetings. Meetings of the Board are conducted for the purposes of carrying on the business of the Board and are closed to the public only during executive sessions. There are three 20-minute time periods designated for Citizens’ Comments:

1.) During the Preliminaries section of the agenda, as the last item before the start of the Consent Items for the purpose of addressing other concerns that are not Action or Non-Action items on the agenda,
2.) At the beginning of Action for the purpose of addressing action items only, and
3.) At the beginning of Non-Action for the purpose of addressing Non-Action items only.
 
Except when otherwise specified by the Board President, comments by individual citizens in a given time period shall be limited to three minutes with a 30-second warning on the time limit.
 
In order that the Board may fairly and adequately discharge its overall responsibilities, citizens who wish to make requests, representations or proposals to the Board are requested to direct these to the Superintendent, who will deal with them according to the regulations approved by the Board. Ref: Policy BEDH/BEDH-R.
C.2 - Revision to Board Policy IJOA: Field Trips - 20 minutes
 In order to ensure student and staff safety and limit District 11 liability, it is necessary to develop specific guidelines regarding Field Trips. A collaborative effort has been undertaken in order to clarify and update D11’s Field Trip Policy for our students and staff. A subcommittee was convened to review the current policy and make recommendations.
Presenters: Mr. Poore/Mr. Stull
Ref. Pages: 37-50
 Recommendation That the Board of Education approve the revisions to policy IJOA as submitted by the policy subcommittee and Administration.
C.3 - New Policy - IHBAA - Response to Intervention - 15 minutes
 New policy IHBAA - Response to Intervention is needed to ensure that all schools within the District implement the principles and practices of the RtI Framework with fidelity to improve the educational outcomes for all students. The RtI policy is essential to full implementation of RtI/PBS as required by federal/state mandates by the conclusion of the 2009-2010 school year. 
Presenters: Mr. Poore/Ms. LeBrasse
Ref. Pages: 51-69
 Recommendation That the Board of Education approve the new policy IHBAA as submitted by the policy subcommittee and administration.
C.4 - GLOBE Charter School Waivers - 30 minutes
 The Colorado Department of Education notified GLOBE Charter School that their state statute waivers expired June 30, 2008.  In accordance with C.R.S. 22-30.5-104 (6)(b), charter schools must go through their authorizer to the state Board of Education when requesting state statute waivers.
Presenters: Mr. Gustafson/Ms. Odom
Ref. Pages: 70-84
 Recommendation That the Board of Education allow GLOBE to submit their waivers to the state Board of Education for approval by signing their Request for Waiver from Colorado Statutes and /or Rules form.
C.5 - Acceptance of the Vision/Mission and Message Platform in Concept - 20 minutes
 During the August 20, 2008, branding work session Boatz-Knutsen presented their final report to the Board of Education and proposed the following next steps:

•Embrace and approve the vision/mission, direction and message platform in concept
•Send any comments to Elaine Naleski by Friday, August 29, 2008 
•Leadership will roll this out to internal staff beginning Tuesday, September 2, 2008 
•Make it your own; integrate now into all you say and do, within the district and to all external circles
•Hold yourselves and every level accountable for changing the way they communicate and for delivering on the evolved vision/mission

The Board of Education will discuss this topic and is scheduled to vote on accepting the Vision/Mission and Message Platform in concept at the next board meeting, September 10, 2008.
 Recommendation That the Board of Education accept the vision/mission and message platform in concept and direct the administration to develop policies and procedures to ensure brand consistency in all school/district communication vehicles.
D.REPORTS AND DISCUSSION ITEMS
D.1 - Superintendent/Administrative Reports
 

This agenda item is reserved for presentations, status reports, and announcements to the Board by the Superintendent and the Administration that have not been provided as information only in the Board packets. Unless otherwise directed by the Board, annual and standing reports not requiring Board action are to be provided in hard copy for information only in the Board Director packets. The superintendent has the opportunity to report on a range of topics during this time.

  • Overview of CSAP Performance-20 minutes (Dr. Bishop/Dr. Demi-Smith)
  • Preliminary AYP Results -15 minutes (Dr. Demi-Smith)
  • Bridges to Opportunity (dropout retrieval & 5th year options)-15 minutes (Dr. Bishop/Mr. Poore)
  • Achieve K12 online-15 minutes (Dr. Bishop/Mr. Poore)
D.2 - Other Discussion Items
 
Board members will have the opportunity for open discussion.
D.3 - Board Subcommittee Reports
 
Board members will have the opportunity to report on their respective subcommittees.
E.FUTURE AGENDA ITEMS
E.1 - New Agenda Items from Board Discussion
 
Board members have the opportunity to bring forward items for a future agenda.
E.2 - Development of 2009 Legislative Agenda
 Work Session Fall of 2008 
E.3 - Choice Permit Policy Discussion - TBD
 The Board of Education will discuss the choice permit policy at a future meeting
E.4 - Buena Vista Montessori Magnet - TBD
 

The Buena Vista Montessori Magnet will be presented to the board at a future date, to be determined. Included in the discussion will be a boundary adjustment and the preschool program expansion

E.5 - 403 (b) Tax Sheltered Annuity Plan Document - TBD
 Date of presentation: TBD
F.FUTURE WORK SESSIONS LIST REVIEW AND DISCUSSION FOR ADDITIONAL WORK SESSIONS ITEMS
F.1 - September 3, 2008, SCAUS Work Session
G.ADMINISTRATION’S TASK LIST REVIEW AND UPDATE
G.1 - Task List Review 2 minutes
 
The Administration Task List consists of requests from Board directors for information/analysis within specified time lines and will be reviewed and updated during this time. These requests should primarily be tasking for information/analysis and should not be for the scheduling of future agenda items. A recommendation should be included with the task for the purpose indicating as whether or not it needs to be included on the Calendar. Items may be added to the task list with the agreement of four Board Directors as indicated by head nods.
Ref. Pages: 85-88
H.CALENDAR REVIEW AND UPDATE
H.1 - Calendar Review 2 minutes
 

The Board's Calendar will be reviewed and updated during this time. Items may be added to the Calendar with the agreement of four Board Directors as indicated by head nods. To look at district events and to access the District Calendar go to our home page at www.d11.org. On the left hand side of the screen, click on Calendars, then D11 Calendars. In the center of that page, in the drop down box, select District Calendar.

Upcoming meetings/events:

  • August 27, 2008, regular board meeting
  • September 3, 2008, work session on SCAUS
  • September 10, 2008, regular board meeting
  • September 24, 2008, regular board meeting

Ref. Pages: 89-96

I.ADJOURNMENT