Officers                                                                                                                                  Board Members

Sandy Burks – President                                                                                                        Angela Morris         2007-09

Brett Williams – Executive Vice President                                                                             Debbie Thomas       2007-09

Laurie VanArkel – Vice President                                                                                           Linda Garcia            2007-09

Denice Thanner – Treasurer                                                                                                   Gwen Smith            2007-09

Marcy Serby – Secretary                                                                                       

P.J. Meyer, Past President

MHS Athletic Booster Club Minutes

November 5, 2007

The meeting was called to order at 6:09 p.m. Those in attendance were:  Sandy Burks, Betty Finley, Marcy Serby, Denice Thanner, Becky Jackson, Angela Morris, Linda Garcia, Lori Van Arkel, Charlotte Morris, Laura Watts, new members Laurie Hylle and Sandy DeCarolis, and Brett Williams.

The October minutes were accepted by Angela Morris and seconded by Linda Garcia. We began with introductions for the new members. Welcome!

Old Business:

• Thank You Card - Sandy passed around a thank you card for Emily, Shirley Tompkin’s mother, who cut ribbon for our Senior Sports buttons.
• Membership Fees  - The two new members and one existing member paid for their memberships. Booster Club T-shirts were distributed to those who paid. Sandy will get the cards from Nancy November 6 and mail them out. One staff member will be removed from our list because he has not yet paid his membership.
• Teacher luncheon –The food was in two separate locations, which worked very well. The support staff and teachers appreciated it (Several e-mails thanking us were sent around.) The amount food was just about right also. It is good to have the luncheon on a night when there is a sporting event so we can bring leftovers to the concession stand.
• Concessions at Garry Berry – By the end of this week Brett should have a report from Dave Eichmann, with D-11. We will receive approximately 35 to 40% of the profits for each of the nights we worked.
• Fundraisers
  • Gunther Toody’s – Lori will look at the school calendar for February and try to pick our next date. She’ll get back with us. Marcy will find out when the next newsletter deadline is so we can publicize the fundraiser. (Secretary’s note, the deadline for the next newsletter is December 7.)
  • Money Maker – Will not happen. It was not approved by D-11.
  • Outback Steakhouse – Angela will contact them.
  • Texas Land and Cattle – Will donate a couple of free meals. After discussion, it was decided we would have a raffle for those dinners at our Spring Sports Kickoff Night. Everyone who is a member who purchases a hot dog dinner will have their name put into a hat for a drawing.
• Senior Sports Banquet
  • Becky will order supplies for 250 buttons.
  • Angela will write on ribbons after the 1^st of the year.
  • Brett will be asked to bring a list to the next meeting of seniors who played in a sport in the last three years. We will look at how long the list is to determine whether or not we will open the sports banquet up to all of them or limit it to athletes who have played 3 years.
  • There was a discussion about whether or not buttons will be made for students not playing in their senior year.

Treasurer:      

Raffle Account             $   361.00

                        Regular Account           $4,844.53

Merchandise: 

• Betty made $270 on the past two Fridays.
• We sold old T-shirts at cost to Mr. Cutter. We have not yet seen the money
• Betty will not transport inventory to and from football games next year, so we need to find someone who will do that for us.
• The lanyards are now breakaway, which means we can sell them again. We will give the woman who sewed them all a $50 gift card to Wal-Mart. Sandy will purchase the card and pick up a thank you card.

New Business:

• Families in Need – Sandy has purchased three gift cards ($50 each) for Mitchell families in need for Thanksgiving. We will purchase three more for Christmas. (The Booster Club does this every year.) Brett already as one family in mind and will talk to Connie Rogers, our Community Liaison, to decide on the three families. If anyone has a name of a family in need, e-mail Brett with that name.
• Children of Promise – On Saturday, November 10, Mitchell will host this group that provides free physicals, sports fees and sports equipment to athletes who are on free and reduced lunch. Brett needs volunteers to be in the gym by 7:45 am this Saturday to work 8 to 10 a.m. We will probably be done early because there are not very many athletes so far.
• Winter Sports Kickoff – will be Thursday, November 15. The Booster Club will cook hot dogs and serve with chips, a cookie and a drink for $3, the same as in the fall. Boster Club members need to be in the East Courtyard at 5 p.m. Marcy will bring 2 roasters and signs. We will serve from 6 to 7 p.m. Those who volunteered are: Becky, Charlotte, Angela, Marcy, Mike & Sandy Burks, Dee, Betty, Lori, and new members Laurie Hylle and Sandy DeCarolis. Brett will start speaking in the cafeteria at 6:30 and parents and students will meet with their individual coaches at 7 p.m.
  • Idea for the newsletter: If you are a senior who participated in a sport at Mitchell, are not playing this year but would like to be recognized at our Senior Sports Banquet submit the following information to Athletic Director, Brett Williams, by March 15. This could be a 1/3 page tearoff.
• Tax Exempt Number – When we purchase anything for the school for which we will be reimbursed, we need to go through Nancy, Brett or Sandy so we don’t pay tax. They have a copy of the tax exempt form which must be shown at the time of purchase.

The next meeting will be Monday, December 4 at 6:00 p.m. in the Marauder Room. The meeting was adjourned at 7:45 p.m.

Respectfully submitted,

Marcy Serby

Secretary