Officers                                                                                                                                  Board Members

Sandy Burks – President                                                                                                        Angela Morris         2007-09

Brett Williams – Executive Vice President                                                                             Debbie Thomas       2007-09

Laurie VanArkel – Vice President                                                                                           Linda Garcia            2007-09

Denice Thanner – Treasurer                                                                                                   Joanne Tolbert        2007-09

Marcy Serby – Secretary                                                                                       

P.J. Meyer, Past President

MHS Athletic Booster Club Minutes

January 14, 2008

The meeting was called to order at approximately 6:06 p.m. It was delayed from January 7 due to the weather. Those in attendance were:  Sandy Burks, Betty Finley, Marcy Serby, Denice Thanner, Becky Jackson, Deb Thomas, Lori Van Arkel, Charlotte Morris, Laurie Hylle, Sandy DeCarolis, Joanne Tolbert and new member Jeanette Applin. Brett Williams was not in attendance due to an officials meeting.

There were no copies of the minutes handed out at the meeting because of no access to the copier. The December minutes were presented to and accepted by Denise Thanner and seconded by Deb Thomas. We began with a welcome and introductions for the benefit of our newest member, Jeanette Applin. Welcome! Sandy discussed a problem at last month’s meeting and asked that all side conversations must stop. It is difficult to stay on point and to hear when more than one person is talking at a time.

Old Business:

• $70 Reimbursement – We WILL CONTINUE to reimburse $70 (if the coach requests it and provides receipts) for each sport occurring in different seasons, with the exception of Boys and Girls Track. It is treated separately and has separate coaches but is in the same season.
• Booster Senior Recognition
  • We will recognize any senior who played ANY YEAR during their high school career (Option C in December’s attachments)
  • We will put a notice into the Mitchell newsletter telling the student athlete to contact either Sandy Burks or Brett Williams if they would like to be recognized. (Option C in December’s attachments) The student needs to only submit their name and the sport in which they participated. (Option A in December’s attachments).
  • Linda Garcia will also contact coaches to catch students they think should be recognized but who are not currently participating.
  • There will be a short meeting after the February meeting to delegate tasks for the upcoming Senior Recognition.
• Ramey Award – We voted to the follow this process:  After our regular March meeting anyone who wishes to stay will discuss any members who might deserve the Ramey Award. Nominations are submitted during April’s meeting, and then the Board including the Executive Director will hold a meeting to decide on the winner.
• Michael Van Sand Award: – The coaches make recommendations for this award.
• KRDO Champion – The champions are not contained to Colorado Springs. The coaches make a recommendation to the Athletic Director, who makes the final selection. We will continue to provide frames for the caricatures.
• Concessions – We received approximately $300 each of two Saturdays (from Irving Girls’ Basketball). We will open concessions again for Irving Boys’ Basketball.
  • There was a lengthy discussion about the abuse of concessions. We have given away free food to workers for many years but due to abuse (some workers getting too many free items), we starting giving two cards (for one item each) to each worker. Lately they are not using the cards and some have come up and said that Brett said they could get anything they wanted for free. We are losing approximately $20 - $30 per night in revenue. It was discussed that since the people getting free food are paid, it is not necessary for us to supplement them even further. We voted that since too many concession items are going out the door, we would stop all free-bees, except to concession volunteers. Note that the vote was not unanimous, as there was one person in disagreement. Sandy will discuss this with Brett. (Secretary’s Note: Because Brett was not there to present his ideas, the Board including Brett met on January 21 to discuss this further. The results of that meeting are in an addendum. at the end of these minutes.)

• Fundraisers
  • Gunther Toody’s –February 7 from 4-9 pm. Marcy will publicize in the next newsletter. Lori would like to offer a free pizza party for the Marauder class most represented. (Secretary’s note: As of January 14, the deadline had already passed for the February newsletter.)
  • Chili Dinner – Joanne would like to head up a chili dinner and will get back to us with a date.
  • Ticket Takers – Because we could not readily find volunteers to take tickets, the Booster Club members will man the ticket counter for home games and Boosters will receive $25 per night.

Treasurer:      

Denice received a check from Nancy for $1,094.33, however the notation for the check equaled more than the amount. It appears that the check does include our Garry Barry Concessions money in the amount of $675; but it does not appear to include the $5/shirt for 47 shirts that Mr. Cutter took earlier this year. Denice will talk to Nancy to make sure everything is accurate. She will also talk to Nancy about getting a Concessions Account Balance before every meeting.

Raffle Account                                                             $   361.00

                        Regular Account Beginning Balance       $2,954.21

Deposits                                                    566.00

Expenses                                                  (662.13)

                        Balance as of October 31, 2007                                      $2,858.08

                        The Concessions Account Balance was given to

                        Sandy Burks by Nancy on January 15. As of 1/14/08       $6,712.02

The 2008 Raffle license has not net arrived and raffle is suspended until we receive it. (Secretary’s note: The license arrived on January 15.)

New Business:

• Mitchell’s Open House for 8^th graders will be January 24. Laurie Hyall and Joanne will sell merchandise.
• Lydia Davidson, from the Peterson Air Force Base Spouse’s Club called Sandy. They have adopted Mitchell as their school. We have been asked to write a letter asking for $100. They need a letter of request so they can officially approve it for their records. The $100 does not need to be earmarked for anything, and we can ask for a different amount next year if we wish. It was suggested that we have an idea of where we will use it next year. Jeannette suggested that we may also ask for their help with donated items because those clubs can easily get free items (for raffles, etc.) She will pursue this further for the senior recognition. Sandy will write a letter back to Lydia.
• The Spring Sports Kick off is February 21. Because it can be very cold, we decided to offer Domino’s pizza (cut into 8 pieces), cookies and soda for $3 with $1 for each extra slice. We will start serving at 5:30 instead of 6 p.m. this time.

Merchandise: 

• There was a discussion about items that are purchased, worn, shrink and returned. No exchanges will be made once an item has been worn and washed.
• Betty just purchased 12 denim shirts and has already sold 2.

Membership:  We received one new member.

Newsletter:

• Items needed to be in are: Gunther Toody’s, Senior Recognition notice to athletes, Chili dinner (when a date is determined) and the Spring Kick-off and meal. Marcy will talk to Brett about the date and talk to Sherrie Metzger about the deadline. ((Secretary’s note: Again, as of January 14, the deadline had already passed for the February newsletter. The next deadline for February/March is February 8.)

The next meeting will be Monday, February 4 at 6:00 p.m. in the Marauder Room. The meeting was adjourned at 8:33 p.m.

Respectfully submitted,

Marcy Serby

Secretary

ADDENDUM

The Board, consisting of President Sandy Burkes, Vice President Lori Van Arkel,, Treasurer Denice Thanner , Secretary Marcy Serby, and Executive Vice President Brett Williams, met at Holy Cross Lutheran Church at 3:30 p.m. on January 21, 2008. The purpose of the meeting was to discuss the Booster’s January 14th vote to disallow any complementary items for paid workers during home games in our gym.

After discussing this at length, the board reversed the Booster Club’s previous vote with the following guidelines:

1. Brett Williams will be in charge of the orange cards and will distribute them as he sees fit, probably at two cards per paid worker.

2. All workers must present a card to receive a free item and will not receive anything at no charge beyond the card or cards he or she presents.

3. Brett will reimburse the Concessions Account at $.35 per card from another account through Nancy in the business office. Put the used orange cards in the cash box at the end of the evening.

4. Brett will take as many waters or anything else from the Concession Stand as he sees fit and will reimburse the Concessions Account at our cost through Nancy. He will provide an inventory sheet for Concession Stand workers to record when items are taken. They will put the sheet in the cash box at the end of the evening.