Officers                                                                                                                                  Board Members

Sandy Burks – President                                                                                                        Angela Morris         2007-09

Brett Williams – Executive Vice President                                                                             Debbie Thomas       2007-09

Laurie VanArkel – Vice President                                                                                           Linda Garcia            2007-09

Denice Thanner – Treasurer                                                                                                   Joanne Tolbert        2007-09

Marcy Serby – Secretary                                                                                       

P.J. Meyer, Past President

MHS Athletic Booster Club Minutes

February 4, 2008

The meeting was called to order at approximately 6:07 p.m. Those in attendance were:  Sandy Burks, Marcy Serby, Denice Thanner, Becky Jackson, Deb Thomas, Lori Van Arkel, Charlotte Morris, Angela Morris, Laura Watts, Laurie Hylle, Sandy DeCarolis, Joanne Tolbert and new member Margie Reinhard. Brett Williams arrived late due to a game in the gym.

The January minutes were accepted by Charlotte Morris and seconded by Laurie Hylle. We began with a welcome and introductions for the benefit of our newest member, Margie Reinhard, whom several members already knew from the Concessions Stand and elementary school. Welcome! Sandy discussed the length of the meetings, saying that she would try to keep them shorter but because of all that needs to be discussed we have a lot of business to take care of. She also reminded everyone that all side conversations must stop, and that will help keep the meetings a little shorter. Anyone in attendance is free to leave early if they need to.

Old Business:

• Gunther Toody’s – February 7 from 4-9 pm. A free pizza party for the Marauder class most represented will be offered. Lori has provided flyers and announcements, and there will be additional flyers at Gunther Toody’s for those who didn’t bring theirs. Simply put the Marauder teacher in the space provided.
• Raffle License – It should be on site when we are conducting a raffle, so Sandy will make a copy of it and Dee Dunkerson will keep the with him when he sells tickets. Brett will be given the original to keep on file in the office. She will also look into the best place to keep a copy during football games. Denice believes Linda’s Games Manager license needs to be renewed. Sandy will talk to Linda, see if it is due for renewal and if she wants to renew.
  • We have not done many 50/50’s lately because Linda has chosen not to since they are not selling very well. She will continue to sell them during games when we will make money but doesn’t want to “wear out” our customers during slow nights.
• Concessions – We are hosting Basketball February 16, 23, and March 1 and will have the Concessions Stand open.
  • Laurie Hyall, Laura Watts will do the morning shift on Feb. 16. Marcy will come in at 11 a.m. and Lori will get someone else to work with her. Marcy or Lori need to take the Concession $$ with them after the game is over, and Sandy will get it after she gets back into town.
  • Feb. 23 Charlotte Morris and Deb Thomas will work in the morning.
  • Lori will get with everyone to give them specifics about times.
  • Joanne will talk to Brett about having a sign on the Concessions Stand that says we are not providing any free items to anyone unless they have an orange card.
• Reminder – When you are purchasing items (upcoming is Senior Sports Banquet) that are taken out of the Concessions Line, please remember to put “Concessions” on the receipt when you give it to Nancy.
• Sandy wrote a letter to Lida Davidson, from the Peterson Air Force Base Spouse’s Club asking for a $100 donation to the Booster Club. This was in response to a phone call from Lida saying Mitchell is their sponsor school. We have not yet received the money.

Fundraisers

• Chili Dinner – Joanne will head up a chili dinner in the cafeteria in March and will get with Marcy about a date before Friday so it can be publicized in the newsletter. She will need several volunteers to help as well as provide chili. She will contact the coaches to get parent involvement and ask them to bring a crock-pot of chili.
• Outback Steak House – Angela was finally able to get with them, and they required so much prep work on our part that we decided not to do any fundraising with them at this time.
• Other Restaurants that do fundraisers are Chick Filet, Red Robin, McDonald’s. If anyone wants to research another fundraiser they are welcome to bring in to the meeting. Please call Sandy Burks first to have it added to the agenda.
• Large Toner Cartridges are no longer being accepted at the place we send all of our used ink cartridges. Lori has found that Office Depot will give us $3 off a purchase for every large cartridge. She will continue to check around for a place that will give us cash, but in the mean time we will use some of the coupons for photo paper for the Senior Banquet.

Treasurer:      

Denice received a check from Nancy for $1,094.33, however the notation for the check equaled more than the amount. It appears that the check does include our Garry Barry Concessions money in the amount of $675; but it does not appear to include the $5/shirt for 47 shirts that Mr. Cutter took earlier this year. Denice will talk to Nancy to make sure everything is accurate. She will also talk to Nancy about getting a Concessions Account Balance before every meeting.

Raffle Account                                                             $   361.00

                        Regular Account Beginning Balance       $2,858.08

Deposits                                                    341.90

Expenses                                                  (100.00)

                        Balance as of December 31, 2007                                  $3,099.98

                        Concessions Account Balance                                       $8,299.01

New Business:

• The Spring Sports Kick off is February 21. We will offer 2 slices of Little Caesar’s pizza (cut into 12 pieces), cookies and a drink for $3 with $1 for each extra slice. We will start serving at 5:30 and Brett will start talking at approximately 5:45. Charlotte, Joanne, Margie, Laurie Hyall, Sandy, Linda, Lori Van Arkel, Becky and Dee will help. Anyone who is interested can also come help.

Merchandise: 

• Betty was not in attendance.
• Brett will check with Mr. Cutter on the payment for the t-shirts he took.

Membership:  We received one new member.

Newsletter:

• The newsletter will contain at least a date and information about the Chili Dinner if Marcy receives the information before Friday.

Senior Sports Night:

Almost everyone in attendance stayed for a discussion of who will do what. The results are listed below the minutes.

The next meeting will be Monday, March 3 at 6:00 p.m. in the Marauder Room. The meeting was adjourned at 7:37 p.m.

Respectfully submitted,

Marcy Serby

Secretary

Sports Night

Date – First choice, May 5; Second choice, May 12, beginning at 6:30 (to approx. 9:30) Sandy will talk to Brett about the date.

Place – The presentations are in the auditorium and food is in the cafeteria.

Food – Two vegie trays, 5 meat sandwich trays, M&Ms and peanuts on each table – We need 300 plates, cups, napkins – Margie will check on prices of vegie trays; Charlotte may purchse M&M’s from Sam’s.

• Cake – Angela and Joanne will purchase two 1/2 sheet cakes, 1 chocolate and 1 white.
• Punch – Debbie will make orange and blue punch like last year.

Invitations – Becky will handle. She needs a mail-by date and a list of additional names from Brett. Kay has already said she would do the calligraphy on the envelopes.

Programs – Marcy

Master of Ceremonies – Brett will pick someone.

Ramey Award – Brett

Van Sant Award – Denice will purchase the bond

Power Point Presentation – Morgan Jackson has agreed to do it. (A picture is shown as the athlete is called up.

Decorations – Balloons are blown up and placed in an arch. Sandy DeCarolis, Margie, Charlotte, Debbie, Becky, Linda will take care of the balloons. Debbie will make sure we have enough supplies.

Additional Info –

• We will meet on March 8 at 8 a.m. in Fireside Room at Holy Cross. People should bring glue guns.
• 55 roses are done, so more need to be made. They will probably be made the same time we do buttons.
• One idea for a theme is “Mitchell’s Wish for You”
• We need thank you’s for Kay, Morgan, and the M.C.
• Raffle merchandise last year was TV-VCR Combo and a 19” Color TV