Officers                                                                                                                                  Board Members

Sandy Burks – President                                                                                                        Angela Morris         2007-09

Brett Williams – Executive Vice President                                                                             Debbie Thomas       2007-09

Laurie VanArkel – Vice President                                                                                           Linda Garcia            2007-09

Denice Thanner – Treasurer                                                                                                   Joanne Tolbert        2007-09

Marcy Serby – Secretary                                                                                       

P.J. Meyer, Past President

MHS Athletic Booster Club Minutes

December 3, 2007

The meeting was called to order at 6:14 p.m. Those in attendance were:  Sandy Burks, Betty Finley, Marcy Serby, Denice Thanner, Becky Jackson, Deb Thomas, Angela Morris, Linda Garcia, Lori Van Arkel, Charlotte Morris, Laura Watts, Laurie Hylle, Sandy DeCarolis, Joanne Tolbert and Brett Williams.

The November minutes were accepted by Angela Morris and seconded by Denice Thanner. We began with a welcome back to Joanne Tolbert, who has been gone for most of the school year. Now that Joanne is back, she been reinstated as a board member in charge of membership. If there are any issues with this, Sandy Burks can be contacted to add to it the agenda of a future meeting.

Old Business:

• Cards – Sandy passed around 4 thank you cards for the group to sign. Three were for families that will receive a Wal-mart gift card and one a Thank You card was for Emily, Shirley Thompkin’s mother, who cut ribbon for our Senior Sports buttons.
• Concessions at Garry Barry – We still haven’t received our funds, but Brett believes it will be approximately $225 per side per sport (who worked the concession stand during the football season.
• Sports Kickoff Night – went well overall. Brett will talk about other ideas before the Spring kickoff.
• Booster Responsibilities – We discussed at length the Booster Club responsibilities and awards. Those have been attached to these minutes. There are still a few questions, which are listed in red in the “Booster Club Functions and Awards.”
• Fundraisers
  • Gunther Toody’s – Lori will look at the school calendar for February and contact Marcy with our February date before the end of the week so Marcy can publicize it in the next newsletter. She will also have flyers for the school.
• Senior Sports Banquet
  • We continued a discussion about whether or not we will recognize students who did not play a sport in their senior year but had previously played.
  • At our next meeting we will have a database of students who played sports previous to their senior year. That way we will be able to see how many students we are talking about.
  • At our January meeting we will vote on several items related to the Sports Banquet with very little (if any) discussion since we have discuss these items several times in the past. Those items are attached to these minutes on the “Booster Club Functions and Awards.”

Treasurer:      

Raffle Account                                                             $   361.00

                        Regular Account Beginning Balance       $4,844.53

Deposits                                                    $66.00

Expenses                                              ($1,956.32)

                        Balance as of October 31, 2007                                      $2,954.21

The 2008 Raffle license is now due. Cost is $100.

Merchandise: 

• Joanne will help Betty sell on Fridays.
• Laurie Hyall is selling Michael Garman miniature ornaments for Baseball. She will sell them on Fridays at the Booster Club table, and the Boosters will receive $5 for each one sold.
• We have not yet seen the money for ESP teachers’ merchandise which was given to Larry Cutter.
• Cheer went to Denver for State Competition and – while they did not place in State – they placed higher than Doherty and Palmer.
• Dave Eichman is looking into a year round pass for cheer for next year.

Newsletter:

Sample was distributed. We will advertise Gunther Toodys Night and $2 off merchandise valued at $10 or more, as well as the usual newsletter items.

New Business:

• Brett asked the group for volunteer help selling tickets from 5-8 pm during sporting events in the gym. His budget has been cut but $5,000. Marcy agreed to call people who have volunteered to help in other areas besides concessions, because Lori still needs quite a bit of help with concessions.
• The spring season starts February 23, so the kickoff will be several days before that.
• The concession stand was opened for Irving boys’ basketball and will be open again on December 15.
• The winter sports assembly is December 4. We had 16 student athletes who received 1^st or 2^nd team or honorable mention, and Brett will be recognizing them. Brett was asked if he would also be recognizing athletes who make 1^st and 2^nd team academic. He said he would be recognizing them at the spring assembly.

The next meeting will be Monday, January 7 at 6:00 p.m. in the Marauder Room. The meeting was adjourned at 8:10 p.m.

Respectfully submitted,

Marcy Serby

Secretary