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Creating (opening) a new Word document

There are three ways to create a new Word document:

  1. You can use a standard template, and then "fill in the blanks."
  2. You can use one of the built-in wizards.
  3. You can just create your own document from a blank page.

[Note: These templates have to have been installed with your system.
  If they are not, you should be able to find them on your Install CD]

The main way to create a new document is to simply open a new document:

Creating a new document

  1. On the Standard toolbar, click the New button.

Note:  The New button is on the Standard toolbar: 

  1. You can proceed to type your document in this blank document.
  2. To close the document, on the File menu, click Close, and then click No (so as to NOT save) or Yes in order to save.  You will be asked to give it a name.

Note: Exit will close out Word, including any other documents you may have open.


 Note:
 It is useful to use the Show/Hide button when you edit your document. 
You can more quickly spot some mistakes, especially those that involve spacing of characters or lines, than if you don't engage this aid.

Opening an existing Word document

There are several ways to open a Word file. There is no single right way; use whichever method you prefer, or that which is easiest or most appropriate for your system's particular quirks.

Using the Start menu to open an existing Word file - the Documents list:

  1. Click the Start button, and move the mouse pointer to Documents to display the list of files you have opened recently.
  2. Click a document to open it.
  3. Close the document.

Note
If you open too many documents at the same time, your computer may run more slowly than its normal speed.  Sufficient RAM (memory) will help if this happens too often.

Note 2:   This is different in Windows XP.  See your computer help file if your computer is much different than what is described above.

Managing Files

When working on the computer, you inevitably will need to save your work. One of the things you will need to do is put files in specific places so that you can find them easily.

Create a Folder

  1. On the Menu bar - Click File, then Save As...
  2. Click the New Folder button,
  3. Type in the name for the new folder.

Create Hyperlinks

  1. Select the text or image that will become the hyperlink, or click where you want the hyperlink to go.
  2. Click the Insert Hyperlink button on the toolbar, or right-click and select Hyperlink... from the shortcut menu.
  3. In the Insert Hyperlink dialog box:
  • you can change the text on the page,
  • choose an Existing File or Web page (on the left)
  • choose which list (near left)
  • type in a different file or web address
  • paste a different file or web address - (you must use Ctrl+V, right-click doesn't work).
  1. Click the File... button to Browse for the file, or
    click the Web Page... button to Browse for the web page you need the address for.
Templates and Wizards

Every Microsoft Word document is based on a template. (The Normal template is the standard one.) A template determines the basic structure for a document and contains document settings such as AutoText entries (Auto Text is a feature that allows you to store often-used text or graphics), fonts, key assignments, macros (A macro is an action or a set of actions you can create to automate tasks), menus, page layout, special formatting, and styles. (From the Word Help file on Templates).

Wizards Create things through a step-by-step process. In the case of templates, the Template Wizard helps you to create your own template, putting your personal or business information into a personalized template you can then save.

Using a template

You can create templates yourself, or use templates that are provided by Word (as illustrated in the screenshot below of the Templates and Wizards Dialog box).

Templates you create and save in the Templates folder appear on the General tab in the Templates dialog box.

  1. On the File menu, click New.   (Does not come up with the New button on the standard toolbar.)
  2. Click each tab to view the available templates.
  3. Click the Letters & Faxes tab, and then click Professional Letter to see the letter style in the Preview window.
  4. Click OK, or double-click Professional Letter to open the template.

 
  1. Click in the appropriate areas of the letter to enter your information for your letter, including name, address, etc.  You can change the greeting and the salutation (Sincerely...) and you can click in the body to type the main content of your letter.

  1. When you’re finished working on your letter, from the File menu, click Save. The Save As dialog box will appear.
  2. In the File name box, type ThankYouLetter.
  3. Click Save, and save as per instructions.
  4. Use the Spell Check [Click HERE to read how to use this if you are unfamiliar with this tool.]
  5. Save your ThankYouLetter document again.
  6. On the File menu, click Close to close the document
    -or-
    double-click the WORD icon to the upper left of the word File on the File menu
    -or-
    click the box in the upper right corner of your document,     NOT the one in the blue bar above it!!!  This will close your document, but leave Word open.
Note
 To enlarge or reduce the apparent size of an open document, 
 use Zoom on the Standard toolbar:

Using a Wizard

A Wizard asks questions and then creates an item, such as a form or Web page, according to your answers.

You can create a Word document by using a Wizard to create a template. Wizards help you design letters, newsletters, directories, resumes, online forms, and common memos.
 [Note: These wizards have to have been installed with your system.  They are not available on all systems.]

Using a wizard to create a letter:

  1. On the File menu, click New.
  2. Click the Letters & Faxes tab.
  3. Double-click Letter Wizard.
  4. In the Office Assistant dialog box, click Send one letter.
  5. In the Letter Wizard dialog box, click the Date line box to use today’s date. You can also type a different date or choose a different format from the Date line list box:
  6. Click Next to continue.


The WIZARD will lead you through the steps to set up a template that can take some of the drudgery out of letter writing!

It will help you by asking such things as:
  • Type the recipient’s name and address.
  • Under Salutation, click the type of opening you want to use.
  • Type your name, return address, and job title in the appropriate boxes.
  • Click the Complimentary closing arrow to choose the closing for your letter.
At this point you have selected and entered all the components, except for the body of the letter.

Click Rerun Letter Wizard in the Office Assistant dialog box to start a new document.

- or -

Click Cancel in the Office Assistant box to close the wizard and finish your letter.

  • When you’re finished working on your letter, from the File menu, click Save. The Save As dialog box will appear.
  • Use the Spell Check.
  • Save, then Close the document.

Send a WORD document by Email

  1. On the Menu bar - Click File, Send To, Mail Recipient.


    or, you can choose (as Attachment)
    There is also a Send to Mail Recipient button (the same as in the menu above) on the Reviewing toolbar.
     
  2. The window that opens will look a lot like your email application, with the document open, too:


    Enter the necessary information in the appropriate places.

If you have your computer set up with your personal information and an Email application, your Email address may already be in the From: box.

Note the name of the file is already in the Subject: box.

  1. Click Send just like with any Email.
    Of course, you have to have access to the internet or a network.

 

 

 

 

 

 

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UPDATED 08/31/06