What you should do first:

Start PowerPoint

Start PowerPoint the same as you would Start Word, only click on PowerPoint instead!

        To find out more, go to the the section in the Word tutorial about starting a program.

You can deliver your presentation in several ways...

1. On-screen presentations

   1. Presentation with a live speaker

   2. Self-running presentation

2. Online presentations

   1. Collaborative meetings

   2. Presentation broadcasting

   3. Presentations on the Web or intranet (This is how you will get many of your assignments for PowerPoint)

3. Overhead transparencies

4. Paper printouts

5. 35mm slides

6. Notes, handouts, and outlines

To learn more about these different delivery methods, look them up on your PowerPoint Help files.

Using the Office Assistant

Microsoft PowerPoint in Office has an Office Assistant that can answer your questions and give tips to help you improve your productivity.

To find out more, go to the section in the Word tutorial about the Office Assistant.

The PowerPoint dialog box

When you first open the program, the PowerPoint dialog box presents four ways to create a presentation: AutoContent wizard creates a slide set within the theme you select, Template creates slides from pre-designed slide sets for standard presentations, Blank presentation creates slides that you design from scratch, and Open an existing presentation allows you to modify a presentation that you or someone else has already created.

Starting a new presentation from the PowerPoint start-up window
After you have started PowerPoint, you will see the dialog box here Click Blank Presentation and click OK. On New Slide click OK.   Creating a new presentation You can create a new presentation at any time even if you have others open. You can use the AutoContent Wizard or Design Template when you create a new presentation to save time. Wizards help you design meeting planners, project updates, personal home pages, and other presentations. You can also select from a number of presentation styles.
Create a new presentation using imported slides Select the slide you want the imported slide to follow. -or- In Slide Sorter view, click between the slides where you want the imported slides and a vertical line will appear. Click Browse. Find the presentation containing the desired slides and double-click or select and click Open. The slides should appear in the Select Slides window, but if they don't click Display. Click one or more slides to select then Insert, or click Insert All. Click Close.
Copy slides from one presentation to another Select the slide you will copy to another presentation. Click Edit, Copy or the Copy button or right-click and click Copy. Open the other presentation. Select the slide the copy will follow or click between 2 slides. Click Paste. Use Drag and Drop Open both presentations. Click Window menu, Arrange All to see both presentations at once. Click the Slide Sorter view button for both presentations to be able to see as much as possible. Click a slide, Drag and Drop it into the other presentation where you want it moved, -or- To Copy hold down the Ctrl key as you Drag and Drop.
Reorder Slides In the Slide Sorter view... Click the slide you want to move to select it, and Drag it to where you want it, noting the vertical line that appears and will show where you are.  Drop the slide where you want it.

Viewing Presentations - The screens you will be using to edit presentations

There are five different ways to view your presentations in PowerPoint. The views are accessed by buttons (shown here), which are located in the lower-left corner of your screen, or under the View menu.  The views named in red below are the editing views.

Designing the first slide

Creating a title slide

1. On the File menu, click New.
2. On the General tab, click Blank presentation, and click OK.
3. In the New Slide dialog box, click the upper-left page layout that shows two lines of text in the box, and click OK:  this will open the Title Slide.

And your title slide may look like this before you type anything into it (depending on the background or Design Template you chose):

4. Click Click to add title to add a title.
5. Type a title.
6. Click Click to add sub-title.
7. Type a subtitle, like "by Jack Spratt".

Creating a document using a template

1. On the File menu, click New.
2. Click each tab to view presentation design templates and presentation wizards.
3. On the Presentations tab, click one and view the presentation template in the Preview window.
4. Click OK.

5. On the New Slide tab, click the Bulleted List AutoLayout (top row, second column), and click OK.

Using templates to create presentations in PowerPoint saves time. You can create a series of slides or presentations with a common look, or you can create different designs to distinguish one set of concepts from another.

Using the AutoContent Wizard

The AutoContent Wizard is an easy-to-use wizard that helps you create a presentation by leading you through some basic questions. From your answers to the questions, PowerPoint selects the best style and built-in outline to suit your presentation. The wizard asks you to respond to questions and then uses your answers to automatically lay out and format your presentation.

Note The AutoContent Wizard has many different types of presentations and options.
Experiment with different types to see which you like best in a particular situation.

Try this:

1. On the File menu, click New.
2. On the Presentations tab, click AutoContent Wizard, and click OK.
3. Click the Next button to move to Presentation type on the flowchart (It's the left pane).
   
    
4. In the Select the type of presentation you're going to give list, click Generic.
   
   
    
5. Click Next to move to Presentation style on the flowchart.
   
   
    
6. To the What type of output will you use? question, click On-screen presentation.
7. Click Next to move to Presentation options on the flowchart.
   
   
    
8. In the Presentation title box, type Welcome to Bijou's Open House!
9. Under Items to include on each slide, type Fall 2003 in the Footer box.
10. Check "Date last updated" and "Slide number."  These will help you keep track of changes if this is a presentation you might alter and re-present from time-to-time.
11. Click Next, and then click Finish, or just click Finish.

Note If you exit the wizard before you finish creating your presentation, you will not be able to save your work.

Creating and editing slides

Creating a slide

1. On the File menu, click New (Using the New Button will not open this box. 
2. On the Design Templates tab, click on a design you like, and then click OK.
   
3. On the New Slide dialog box, click Bulleted List, and click OK.
   
4. Click Click to add title, and type This is the title.
5. Click Click to add text, and type This is text. Then press enter to add the next .
6. Type This is text, too! to match the screen shot.

You can edit slides at any time by clicking the text you want to change.
Then you can delete text, add text, or change text.
It's no different than editing a Word document, in most respects.

Note Press Backspace to delete text in front of the insertion point.
Press Delete to delete text after (to the right of) the insertion point.

Editing a slide

1. Click in front of h in the in the title you just typed.
2. Press backspace until you see the word The.
3. Press the right arrow key to move the insertion point to the end of the line in front of the period.
4. Add one space, and type is good.
5. Position the insertion point in front of good, press delete to remove the word good, and then type short. to create The title is short.

Creating and viewing slides in different layouts

PowerPoint provides several ways to create and view slides within your presentation, including bullets, two columns, tables, charts, clip art, and blank slides. These formats make it easy to quickly make slides that support your presentation.

Creating a new slide from the toolbar

1. On the Standard Toolbar, click the New Slide button.
   
2. Choose one of the layouts in the AutoLayout box, and proceed to add what you want to the slide.
   

Creating a new slide from the menu

1. Click Insert then click New Slide.

Deleting Slides

1. Select the slide you want to delete in any view.
2. Click the Delete key
   -or-
   Click the Edit menu, then Delete Slide.

Saving your work

See Saving your work in the Word Tutorial.

- Click the Back button to get back here.

Saving to a different location

See Saving to a different location in the Word Tutorial.

Unless you specify otherwise, the program saves all files to a default folder on your computer
 called My Documents.

Saving your document as another file type

See changing the file name in the Word Tutorial.

Saving to other PowerPoint file types

You may want to save your presentation in a different file type. Using PowerPoint you can create a slide show presentation and present it on a computer that does not have PowerPoint installed. With the Pack and Go Wizard, you can take the presentation on a disk and run the slide show using only the PowerPoint viewer (instead of the entire software program) that the wizard copies on your disk or laptop computer.

Saving to earlier versions of PowerPoint

1. On the File menu, click Save As.
2. Click the Save as type down arrow to see format types.
3. Click PowerPoint Show (*.pps) to save as another PowerPoint program file type.
4. Click Save.

Saving to other Presentation programs

If you want to share a file with someone who has different presentation software or transfer the file to another computer that has different software, you can save your presentation in the file format used by another program.

Saving to another presentation program

1. On the File menu, click Save As.
2. Click the Save as type down arrow to see format types.
3. Click Outline/RTF (*.rtf) to select a generic file format.

Printing your presentation

Using PowerPoint, you can print:
 transparencies, slides, handouts, and notes to support your lessons.

Printing presentation slides

1. On the File menu, click Print.
   – or –
   Press ctrl + p.
2. In the Print what drop-down list box at the bottom, click Slides (without animations).
3. Click OK.

Printing other output

You can print other types of presentation output using the Print what list:

Handouts print two, three, or six slides per page.
You may use Handouts to provide an outline of your presentation to your audience.
Notes pages print one slide per page and have room for your presentation notes.
Outline view allows you to print the outline you used to develop your presentation.

Quitting PowerPoint  

There are several ways to quit PowerPoint.

NOTE: All Office applications prompt you to save changes if you try to quit a program with unsaved documents.

• On the File menu, click Exit.

-or-

• Click the Close Window button   in the upper-right corner of the window.

- or-

• Double-click the PowerPoint icon in the upper-left corner of the window.

Go To The Next Page, Starting PowerPoint page 2...  

Go To The Next Lesson:   Developing a Presentation Style

Go Back to the Table of Contents

This lesson is adapted from the Microsoft website "In and Out of the Classroom"
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