Importing and Other Advanced Features

Using Word to create an outline to import

Word can be used as a first step in creating a presentation.
Using the Outline feature in Word can be an excellent way to organize your ideas.

Creating an outline in Word

1. On the View menu, click Outline.
2. Type the list that appears in the next screenshot.
3. On the File menu, click Save.
4. In the File name box, type Outline, and click Save.
5. Close the document, and quit Word.

Importing a Word outline into PowerPoint

Using Word document into a PowerPoint presentation is quick and easy. You can add text, graphics, and charts to add value to your concepts and visually reinforce your presentation.

Note Office documents, including those created in Word, Excel and PowerPoint, are saved to the My Documents folder.

Moving a Word chart to PowerPoint

1. Start PowerPoint.
2. Click Open an Existing Presentation, and click OK.
3. In the Open dialog box, click the Files of Type down arrow, and then click All Outlines.
4. Double-click Outline.doc to open the file.

PowerPoint automatically imports your outline into your presentation. Then you can include the details in the rest of your presentation.

Using Excel to create a chart

You may want to use Excel to create a chart, especially if the chart will be complex. Excel has more advanced and flexible chart and graphing capabilities. Also, you can select specific parts of an Excel data file to create a PowerPoint chart.

Moving slides via the outline and changing slide layouts

1. Double-click the slide icon to the left of slide 5, Percent by Forms.
2. On the Format menu, click Slide Layout.
3. Click the Title Only AutoLayout, and click Apply.

This page features only a title, leaving the rest of the page to your own imagination. Using Excel you can create a graph to use in a presentation. This section assumes that you have either completed In and Out of the Classroom with Excel or you are familiar with the program. If you do not have Excel or you are not familiar with the program, go to "How you can use what you learned."

Creating a chart with Excel

1. Press the Windows logo key on your keyboard, it should be between the Ctrl and Alt keys lower left.
   Note If your keyboard does not have the Windows logo key, or you need help bringing an Excel chart into PowerPoint, ask Office Assistant how to import an Excel worksheet or chart.
2. On the Start menu, click New Office Document.
3. On the General tab, double-click Blank Workbook.
4. Type the following data.




5. Create a doughnut chart from the data on a new sheet.
6. On the File menu, click Save.
7. In the File name box, type Chart.xls, and click Save.
8. Quit Excel.



Note If you need help creating the doughnut chart, select the data and labels, and on the Standard toolbar, click the Chart Wizard button.

Importing an Excel chart into PowerPoint

If PowerPoint is the only other application running, it will automatically appear. Otherwise, press alt +tab until the PowerPoint graphic is selected, and release the keys. Slide 5, Percent by Forms is on-screen.

1. On the Insert menu, click Object.
2. In the Insert Object dialog box, click Create from File, and then click Browse.
3. Locate the Chart.xls document, and click OK.

Now that the chart is in your presentation, you can edit and change it like any other object.

Modifying an Excel chart in PowerPoint

1. In PowerPoint, double-click the chart, click the chart title ("Number Of:"), and press delete.
2. On the Chart toolbar, click the Format Data Series button, click the Data Labels tab, click Show label and percent, and then click OK.
3. On the Chart toolbar, click the Legend button.



Note PowerPoint will show a sign that identifies each element of the chart.

1. Click the E-mail button.  
   -or-
   Click File, Send to...
   Mail Recipient (as Attachment)
    
2. Click Send the entire presentation as an attachment.
   -or-
   Click Send the current slide as the message body.
3. E-Mail the message normally.

Note: You must be set up with an e-mail server on your network or an ISP account.
Bijou Students: You are not set up at school to do this, but you should be able to do it from your own computer if you're set up right.

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UPDATED 11/14/05