Using Charts and Tables

With PowerPoint, you can present your ideas with pictures, graphs, and charts to emphasize your important points.

Creating Slide Layouts for tables and charts

The built-in slide layouts make it easy to combine text with charts and tables in your presentations.

Start with Creating a new title slide from the first lesson.

Creating an organization chart

Use the organization chart template to quickly and easily create an organization chart.

Creating a new slide for an organization chart

1. Click the New Slide button.
2. Double-click the Organization Chart autolayout picture.

3. Click Click to add title.
4. Type a title.

Creating an organization chart

5. Double-click on Double click to add org chart.
   
   
    
6. In the Microsoft Organization Chart window, click the Manager button,
   or if the top box is already open as in the picture above,
7. Select the text Type name here, and press backspace,
8. and when <Name> appears,
   
   
   
   press Enter, and type a name:
   
   
    
9. You can type into the other fields as needed.
10. Do the same for other boxes as needed.

11. Click the top chart box, (here it says Elmo Snarf)
    
    
    
    and on the Styles menu, click the Assistant option:
    
    
    
    
     

12. Click the Right Co-worker button,
    
    
    
     and click a chart box.
     
13. Your chart may look like this:

14. Select Chart Title, and press backspace.
     
15. On the File menu, select Close and Return to your presentation.
    (If PowerPoint asks if you want to update the object, click Yes.)
    
    
    
    And so you will return to the main PowerPoint screen:
    
    
     
16. This is where you would save, after having done all that work!

Sizing your presentation

You can change the size of charts and tables as they will appear in your presentations.

Changing the size of the organization chart

1. Right-click one of the organization chart boxes, and click Format Object on the menu, and click the Size tab.
2. Select Lock aspect ratio and Relative to original picture size.
3. In the Scale Height window, click the up arrow to 125%, or type 125% in the box. Note that the Width value also changes.
4. Click OK, and click and drag the organization chart to center the chart on the notebook page.

Organization charts help you show more information than just people and positions. These charts can be used to show decision trees and options. PowerPoint makes it easy to present information in charts. Teachers and students can use charts to show experiment results, surveys, or research.

Using a table to display information

Creating a new slide with a table

1. On the Insert menu, click New Slide.
2. Double-click the Table AutoLayout.
   

Creating a table

1. Double-click Double click to add table.
2. Under Number of columns, choose 3.

Note You can click the arrow
– or –
You can select the number already in the box, and type a new number in its place.

3. Under Number of rows, choose 3, and then click OK.

Your table may look like this:

Adding data to a table

Note Press tab to move one column at a time to the right. Press the up or down arrow to move from row to row.

1. Click in the Title bar to add a title to your slide.
2. Click in each cell to insert the text you want in the table.

NOTE You can modify the table fonts, font size, and styles to fit your information.

Changing the column or row size

1. Point your cursor at one of the row or column lines.
2. The cursor will change to the familiar double line/arrows:
   
3. You just move the lines to make the rows and columns the size you want.

Creating Charts

PowerPoint integrates easily with other Microsoft Office software. One way to make use of this connectivity is to use Microsoft Excel to create charts for your presentation.

Creating a new chart for a presentation

Creating a new slide for a chart

1. On the Insert menu, select New Slide.
2. Double-click the Chart AutoLayout.
   
   

Creating a chart in PowerPoint

1. Double-click Double click to add chart.
2. PowerPoint creates a generic bar chart with an Excel table feeding it the data and labels.
   You can modify these things to display a similar chart with your own data.

Changing chart type - Pie Charts

PowerPoint offers a variety of chart types to use in presentations: column, bar, line, pie, XY (scatter), area, doughnut, radar, surface, bubble, stock, cylinder, cone and pyramid. You can change the chart type before or after you have entered the data.

1. Double-click the chart.
2. On the Chart menu, click Chart Type.
   
   
   
   Then this will open:
   
   
    
3. On the Standard Types tab, click Pie, and then click and hold Press and hold to view sample.
   
   
    
4. Click and view other chart types, then click Pie, and click OK.
5. Click outside the table to return to the slide.

Changing chart size

1. Double-click the pie chart.
2. On the Chart menu, click Chart Options.
3. On the Legend tab, click Show legend to cancel the selection.
4. On the Data Labels tab, click Show label and percent, and click OK.
5. Click the text you previously entered to the left of the chart.
6. Right-click the chart, and click Format Object.
7. On the Size tab, in the Scale Height box type 165, and then click OK.
8. On the chart, click Bill.
9. On the Format menu, click Selected Data Labels.
10. On the Font tab, change font size to 10, and click OK.
11. Click outside the table to return to the slide.
12. Click and drag the chart to fit its space on the slide.
13. On the File menu, click Save.

You can customize charts in many ways, depending on the type of information you are presenting. Using PowerPoint, you can quickly and easily change the font, color, orientation, chart type, and patterns to make your presentations effective and engaging.

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UPDATED 11/14/05