Outlook email (Office 2000)

1. A few email basics
   1. Send email
      1. Click the New button in the upper left of your Outlook screen
         
         
          
      2. Click the To...  address button in the Untitled message box:
         
         
          
      3. Double-click the name from the Name list on the left to place it into the To-> window on the right
         
         
         
         Options
         • Click the name, then click the Cc or Bcc (Blind copy, the main recipient doesn't see who else you've copied the message to) button to place in another window on the right.
         • In D11, the pull-down window that says Contacts in the image above will default to Global Address Book, and you can choose from the entire district in the Name window on the left. If you type a letter in the Type Name or Select from List window just above it you will go to the first name that starts with that letter. The more letters of the name you type, the closer you get to that name on the district list.
         • Pull down to Contacts to get to your own Contact list you have made.
            
   2. Add Names/Addresses to your own Contacts list
      1. Open your Address Book. 
         This dialog box will open:
         
         
          
      2. Begin inserting the first and subsequent letters of the last name of the person you are searching for into the window labeled Type Name or Select from List:. As stated, you can also scroll to find a name, such as _Bijou Alternative, which is not immediately in view. Eventually, the names that start with the letters you have typed will begin to appear:
         
         
          
      3. Double-click on the name you are looking for when you find it. The Properties box for that email will open:
         
         
          
      4. Click the Add to: Personal Address Book button. The following Contact dialog box will open:
         
         
          
      5. Click the Save and Close button, or add information to the fields in the dialog box then Save and Close. When that box closes, you will see the Address Book dialog box again. Click the arrow on the right edge of the Show Names from the: window. Click on Contacts.
         
         
          
      6. You should be able to find the name you added in your personal contacts folder. This is a good place to put those you email frequently, because it is so much shorter than the Global Address List, which has thousands of email addresses!
         
         
         
         If you double click on a name from this list, or from the Global Address Book, you will see the Contact window again.
          
      7. When you are going to send email and click on the To... button in the Untitled message box, you will see the Select Names box and can pull down essentially  the same Show Names from the: window as above in a.iii.
          
   3. Responding to email
       

      	Reply to original sender only
      	Reply to original sender & all in the Cc... window
      	Forward to whomever you put in the To... and Cc... windows

   4. Customize Outlook Today
      If not showing, click the Outlook Today button in the Outlook bar on the left, then click Customize Outlook Today... in the upper right
      
      
      
      Choose among the various options that are then presented to you. Don't forget to click Save Changes. You can also Cancel should you change your mind.
       
   5. Create folders in Personal Folders
      1. Right-click on Personal Folders
         then click New Folder...
         
          
      2. Name the new folder and click OK
         • The folders you create in your Personal Folder are places you can store emails that you need to organize, and they are on your hard drive, so when the IT dept. tells you your inbox is full you can store important emails before you delete everything.
            
      3. To put an email into another folder, just Drag & Drop. Open the folder (Inbox is also a folder) that has email you want to move, click on the email and hold, Drag it to the folder you want to put it in, when that folder is highlighted, Drop it in!
         
          
   6. Add Attachments to your email
      1. Click the Insert File button. It looks like a paper clip:
         

    

2. Empty Deleted Items Folder
   1. Right-Click on Deleted Items in either the Outlook Bar or the Folder List,
      Then click Empty "Deleted Items" Folder
      
      
       
   2. To Empty your Deleted Items folder Automatically, Every Time you Close Outlook
      1. Click Tools > Options (see 4b)
      2. Click the Other tab,
         Then click the check box next to "Empty the Deleted Items folder upon exiting"
         
         
          

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