The Archives and Records Management Center is responsible for providing service and support to students, parents, schools, the public, and the administration in the following areas:
Student Records - Processing, storing, and destruction of all inactive student records including permanent records such as transcripts. Responding to requests from other school districts, parents, law enforcement agencies, State and Federal government agencies, and high education agencies.
Transcripts/Records - To request a transcript or any other record, click here for the Records Request Form. (Records Request Form en Espanol).
District Records - Processing, storing, retention, disclosure, and destruction of all inactive administrative records.
Archives - Preserving and maintaining all historical documents of the district including but not limited to Board of Education minutes and resolutions, administrative reports, district directories, photographs, and school historical libraries.
Board of Education Policy - Facilitation of the research, development, revision, dispersement of, and legal compliance of Board of Education generated documents. Click here to view the D-11 Board Policy Manual. During the 2014-2015 school year, quite a few Board of Education policies, regulations and exhibits were either revised, created or deleted. Please click here for a summary of items acted upon during the 2014-2015 school year: 14.15 Year End Policy Actvity.pdf
Subpoenas and Custodial Issues - For employees who receive a subpoena, please see the following link for guidance- Subpoena Guidance. If you have questions regarding custodial issues, please contact the District 11 Archives and Records Management Center at 719-520-2079 or via email to firstname.lastname@example.org.
Freedom of Information Act (FOIA) and Colorado Open Records Act (CORA) - Respond to and ensure District compliance. Send requests in writing to the District 11 Archives and Records Management Center located at 870 Babcock Rd., Colorado Springs, Colorado 80915 or via email to email@example.com.
Special Education Records - If a student requiring special education services withdrew or graduated from the District five years ago, associated special education records are under evaluation for destruction. If you, as the former student with a disability or the parent of a student with a disability, would like to request access to and/or copies of your records or your child’s records prior to destruction, please contact the Colorado Springs School District 11 Records Management Center at 719-520-2307. If we do not hear from you, those special education records may be permanently destroyed pursuant to the school district’s records retention policy.